How do elite flex-space operators run full buildings with minimal overhead?
Calisto Pro links door access, desk bookings, automated billing, and conference room scheduling into a self-operating engine, delivering a seamless member workspace.
One operating system for flexible workspaces
Calisto Pro is the software that runs a coworking space, from the first tour to the last invoice of the month: your whole building in one place, shared with the front desk, the community team and facilities, backed up, and open from anywhere.
Every Desk, Every Way It Sells
Your website, the front desk and every marketplace on one count, and the meeting room sold four ways.
Own the Search
Your Google profile current, every member asked for a review, every review answered, posts on every network.
The 1st of the Month
Plans, included hours, extras and company invoices billed right, on your own gateway, into your books.
Two People Run the Building
Visitors, parcels and every member's message handled, and your team on shifts and trained in your name.
Companies, Won and Signed
The tour booked at midnight, the office priced from your catalog, signed, and the seats ready.
The Door Knows Who Paid
Floors and hours by plan, WiFi that checks members in, and identity checked before the first key.
The Room Nobody Double-Books
Booked on the floor plan from included hours, the conflict settled, the meeting shown at the door.
The Building, Turned and Fixed
Every room cleaned after each booking with photos, every report a work order, every sensor watched.
The Community That Renews
Events with tickets and replays, the member who stopped coming noticed, the renewal offer that fits.
Your App, Every Building
Your own app in the stores, and every new building on your plans, house rules and reports.
Calisto Coworking + Sites + Sync + Pulse
Every desk and every room, sold every way it sells.
Calisto Coworking draws each floor once and sells every desk and room from it. Calisto Sites sells it on your own website, Calisto Sync on every marketplace, and Calisto Pulse prices the quiet hours.
Calisto Reputation + Impreta
Own the search for "coworking near me".
Calisto Reputation keeps your Google profile current and asks every member for a review at their best moment, and every review is answered from one inbox. Calisto Impreta posts your space to every network.
Asked at their best moment
Calisto Coworking + Payments + Ledger
The 1st arrives. Every invoice is right.
Calisto Coworking bills every plan, allowance and extra on the 1st, Calisto Payments collects it on your own gateway in the member's currency, and Calisto Ledger posts it to your books.
A member · hot desk to dedicated desk on the 15th
Importadora Duarte · virtual office
Calisto Coworking + Interact + Workforce + University
Two people run the building. Calisto Pro is the third.
Calisto Coworking runs the front desk's visitors, walk-ins and mail. Every member's message reaches one thread with Calisto Threads, and Calisto Workforce and University give your team its shifts and training.
What coworking operators find when they arrive
What changes when the membership, the door, the room, the printer and the invoice are one record, and the member never has to explain themselves to two of them.
member record holding the plan, the door credential, the room credits, the print balance, the event history and the open invoice. The member who is three weeks overdue and the member who is not are the same record answering two different ways.
ONE MEMBER RECORDpayment gateways across 30+ countries. Multi-currency membership billing from day one. Your merchant relationship, your currencies, your terms. A London operator bills in GBP, EUR, and USD from one dashboard.
GLOBAL CAPABILITYdata lock-in. Deploy on your own database where regulators require it. EU operators keep member data in Frankfurt. University-affiliated spaces meet institutional data requirements.
YOUR DATAgap between billing and the building. A badge swipe, a room booking, a print job and a failed card all write to the same member profile, so the overdue account stops badging in the same minute the rule you set says so, and starts again the minute the card clears.
BILLING AND THE DOORMonday: the day-pass buyer walks in. 11pm Tuesday: the after-hours member needs door access. 2pm Wednesday: the conference room double-book. Every one of those is a workflow rather than a phone call to the community manager.
OPERATOR DNA0
Payment Gateways Across 30+ Countries, Into Your Own Merchant Account
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Seconds From the Walk-In at the Counter to a Desk, WiFi, the Door and Print
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Marketplaces on One Count: LiquidSpace, Upflex, Desana and Gable
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Member Record for the Plan, the Door, the Room Credits, the Print Balance and the Invoice
Calisto Deals + Proposals + Sign
The team of twelve, from the tour to the signed agreement.
Calisto Deals books every tour and follows every inquiry. Calisto Proposals prices an office from your live catalog, Calisto Sign has it signed, and the company's seats start on the day agreed.
Inquiry
A team of fourFrom Google · tour ThursdayTour booked
Nativa LabsTuesday 10:00 · from the websiteA virtual officeWednesday 12:00 · a walk-inProposal
Nothing yetSigned
Importadora DuarteVirtual office · renewedProposal · Nativa Labs · the second floor
Nativa Labs · the company's agreement
Moving in · December 1
From Mateo Castillo's link
Calisto Access + WiFi + Identity
The door knows who paid. The WiFi knows who arrived.
Calisto Access opens each floor to the plans and hours that include it, Calisto WiFi checks members in as they connect, and Calisto Identity verifies a member before their first key.
Each floor · by plan and hours
The log · tonight
Here Now
Importadora Duarte · virtual office
Calisto Coworking + Bookings + Display
The meeting room nobody double-books.
Calisto Coworking books every room on the floor plan from the member's included hours, Calisto Bookings settles the conflicts, and Calisto Display shows the meeting now and next at every room's door.
Free at 14:00 · fits their six
From ten tools to one member
What changes when the plan, the door, the room and the invoice stop living in separate tools.
Calisto Assure + Dispatch + Signal
The desk empties. The task assigns itself.
Calisto Assure checks every room after each booking with photos, Calisto Dispatch turns every member's report into a work order with someone on it, and Calisto Signal watches the building's sensors.
Use by zone and hour · this month
Below par
Due this month
Calisto Events + Tickets + Coworking + Campaigns
Every event full. Every drifting member noticed.
Calisto Events runs your community events with Calisto Tickets. Calisto Coworking notices the members whose visits fall off, and Calisto Campaigns sends the renewal offer that reads their own hours.
The directory
Calisto Apps + Navigator + Purview + Blueprint
Your app in the stores. Every building on one standard.
Calisto Apps puts your space's own app in the App Store and Google Play, with Calisto Navigator inside. Purview opens every new building, and Blueprint gives each one your plans and house rules.
In Faro's app
Purview · Santiago, set up
Blueprint · from Faro
Faro's brand
By building · this month
Twenty-nine apps. One member.
Membership, door, network and billing on one member record, which is why a plan change on the first of the month reaches the turnstile and the invoice together.
Coworking
The floor plan, the plans, the front desk and every member.
Sites
Day passes, sign-up and Book a Tour on your own website.
Sync
Every marketplace on the same count.
Pulse
The quiet hours priced inside your floor and ceiling.
Reputation
Your Google profile current and every review answered.
Impreta
Your space posted to every network.
Payments
The 1st collected on your own gateway, in the member's currency.
Ledger
Every invoice and the café in one set of books.
Interact
Every member's message in one thread.
Workforce
The front desk's shifts and handover.
University
Your team trained in your name.
Deals
Every tour and company on one pipeline.
Proposals
An office priced from your live catalog.
Sign
The agreement signed on any device.
Access
Floors and hours opened by plan.
WiFi
Members checked in as they connect.
Identity
A member verified before the first key.
Bookings
The room conflict settled before anyone arrives.
Display
The meeting now and next at every room's door.
Assure
Every room checked after each booking, with photos.
Dispatch
Every member's report a work order with someone on it.
Signal
The building's sensors watched.
Events
Community events on the same calendar.
Tickets
Free for members, paid for guests.
Campaigns
The renewal offer that reads their own hours.
Apps
Your own app in the App Store and Google Play.
Navigator
The member portal in your brand.
Purview
Every new building set up.
Blueprint
Your plans and house rules in every building.
Calisto Pro for Coworking Spaces
- Home: today's meeting rooms, booths and event spaces and the visitors expected, by the clock; Here Now, inquiries to answer, desks free now, day passes today, mail waiting, failed payments, drifting members, companies with an invoice overdue and walk-ins waiting, each opening its list
- Today: a card per department (rooms, visitors, mail, events, sales, starting and leaving, who is working, maintenance and money), and Close the Day over the café's drawers
- Getting Started: places and floors, the floor plan, spaces and rates, plans, day passes, doors, payments, online reservations and the team, ticked from your own records
- Hot desks, dedicated desks, private offices, meeting rooms, phone booths, event rooms, shared areas, parking, lockers and mailboxes, on places and floors nested at any depth
- Each floor drawn on the floor plan, from a template that already works, and what you draw is bookable
- Rates by the hour, half-day, day and month, each in its own currency; who may book each space and what pays for it: included hours, a pass or money
- Free Now: the desks nobody holds at this moment; Assigned: the desks, offices, parking and lockers plans hold, and for whom
- Desks, rooms, booths, equipment and parking as a list, a calendar, a map and a ledger, updated live
- Meeting extras such as coffee, lunch or a video kit, each its own line, even when the plan's hours pay for the room
- Requests answered Accept or Decline, also from the phone's notification; reservations nobody confirmed released by a rule you turn on; cancellation policies and booking rules
- A member's reservations on their own Google Calendar or Outlook, both ways, with Calisto Mail
- Plans for a shared area, a dedicated desk, a private office or a virtual office, all at once; monthly or yearly, a joining fee or a deposit, a price on every currency rail you sell in
- What's included: meeting-room hours, desk days, guest passes and print pages, renewed each period; a reservation beyond them uses what is left and charges the rest
- Mid-month upgrades and freezes: the proration, the included hours, the door and the desk move together
- Day passes for a day, a half-day or a few hours, with a daily limit and guest WiFi, bought online when you turn it on
- Add-ons, promotions and bundles: parking, storage, mail handling, a phone receptionist, early-bird rates and codes
- Inquiries over Calisto Deals' records, with the waitlist for a full plan or office; Book a Tour as an appointment with the team member who gives it
- Every member on one record: profile, membership, credits, visits, waivers, freezes, onboarding, documents, reservations and mail
- Joining at the front desk in one form, or on the website with the plan's agreement signed first; members brought over from your current software with what is left of their included hours
- Starting & Leaving: who moves in and out in the next 30 days and what is left to do for each
- Drifting: members whose check-ins and reservations fall below their usual
- Insurance certificates, IDs and business registrations collected at onboarding and chased before they expire
- A company pays for seats and its people stay members, each with their own door, credits and history
- Per agreement: seats, the rate per seat, the plan new people join, who pays beyond the included hours, whether the company's contact adds and removes people, and access while an invoice is overdue
- Company sign-in through the company's own identity provider
- Check-In: the member's standing, waiver, areas and hours decide; Let Them In Anyway with a reason; Here Now and Turned Away
- Visitors: expected, here and gone, invites with guest WiFi, a watchlist, identity verification, overstays marked and the host told
- Walk-ins waiting in turn, with the line on a lobby TV
- Mail logged with carrier and tracking, the member emailed once, released against a signature; scan and forward at your price
- Members' requests become work orders; cleaning tasks with their checklist after each reservation where a space is set to
- Printing from any laptop or phone, released at the printer, pages from the plan first and the rest on the member's account
- Occupancy, members, revenue in each currency, credits beyond the included hours, day passes, check-ins and team labor, by building and period
- A phone tab bar (Today, Reservations, Check-Ins, Members); check in with the camera; Home, Today, Check-Ins, Visitors and Mail open with no signal
- Starting roles: community associate, mail and parcels, facilities associate, events host, membership sales, community manager and general manager
- One Settings page, and Approvals for reservation requests, money waiting on a decision and plan-change requests
- One member record holding the plan, the door credential, the room credits, the print balance and the events
- A badge swipe, a room booking and a failed card read the same member
- One person, one record, read by every app that needs them
- Hot desks, dedicated desks, private offices and meeting rooms on one calendar
- Credits deduct and the overage prices itself
- The conference room double-book, solved: alternatives and a waiting list before either team arrives
- Weekly team meetings and monthly board rooms held on repeat with conflict checking
- Coffee, paper, toner, cleaning supplies and snacks with par levels and reorder suggestions
- Equipment lent beside a desk or room; printers, projectors and AV with their service schedules
- Counts, transfers and valuation across every location
- Legal entity, tax, currency and location for every building
- Plans, day passes, credits and events defined once, and every app sells from them
- Owner settings for who sees and does what: owner, admin, team member, station person
- Credit types, house rules and onboarding checklists set once and inherited by every building
- Standards locked where you lock them, local control kept for the rest
- Version-tracked, with a snapshot on every edit
- Seventy-five gateways across 30+ countries, into your own merchant account
- Billing in many currencies from day one, the invoice in the member's own
- Corporate and team billing, usage-based charges, and upgrades and freezes prorated
- Failed charges retried and members reminded on the days you choose; Send Payment Link
- Day-pass and room rates set from real occupancy, by demand, time, tier, duration, lead time and space type
- A floor and a ceiling no price ever leaves
- Your availability on LiquidSpace, Upflex, Desana and Gable, bookings arriving with their source and commission
- Every channel on the same count, so a desk sold anywhere is gone everywhere
- Marketplace revenue by source, net of commission
- Tours, trials and company deals on one pipeline; the tour booked on the website lands on the same record
- Tour-to-member conversion by channel
- An office or a team's offer priced from the live catalog, so the proposal and the invoice cannot disagree
- Tracked to acceptance, which starts the company's plan
- Membership agreements, office agreements, waivers, NDAs and event contracts signed on any device
- Filed on the member's record once signed, with countersignatures and version history
- Doors, turnstiles, lifts, lockers and car park barriers on phone keys, wallet passes, cards, QR codes and PINs
- Zones and hours by plan: the after-hours member gets in at eleven because their plan says so
- Salto, Brivo and Kisi locks, connected through their maker's cloud
- A landlord shares chosen zones and hours with its tenant companies; every entry and refusal logged; lockdown in one press
- Members join with their own login; connecting checks them in for the day; leaving the space ends their login
- A guest sign-in page in your brand that makes a lead
- MikroTik, Meraki and thirty more network systems; no Calisto hardware
- Cleaning checks with photo proof, a checklist per kind of space
- A failed item raises a finding and a corrective action
- Scheduled inspections with the due cycle on the right person's list
- Turnover, cleaning and maintenance work orders on one feed, assigned to your people or a contractor
- Event setup and teardown scheduled against the booking
- The member who reported it told when it is fixed
- Memberships, day passes, room overages, the café and print post to one set of books
- Deposits held in trust and released at move-out less deductions
- Per-location results, royalties for branded chains, and a consolidated view
- Your books moved in once from QuickBooks or Xero
- Member requests with their plan, bookings and balance beside them
- Response targets measured against your opening hours
- Desk and room sensors feeding the floor-plan heatmap
- The coffee machine, a leak and the temperature watched, with an alert before members notice
- The air conditioning running in an empty room, flagged
- Community, cleaning and front-desk shifts on one roster across buildings
- Shift requests, time off, certifications and hours that flow into payroll
- A failed card: reminders, the pause and the door, in the order you set, and all reversed when the card clears
- Every automatic act listed with its switch: confirmations on, anything acting against a member off until you turn it on
- Occupancy, turnovers and open issues today, read live from the apps that do the work
- Your website with the spaces' photographs, plans, day-pass purchase, membership sign-up and Book a Tour
- Every review from Google Business Profile, Facebook, Yelp and Tripadvisor in one inbox
- Review requests after a good moment, private feedback first
- Replies with a deadline
- Posts to Instagram, LinkedIn, Facebook, TikTok, Google Business Profile and six more networks from one place
- Sequences for tour no-shows and lapsed members
- Renewal and upgrade offers that read the live credits
- Referral and broker links with commission tiers
- Every member conversation on WhatsApp, SMS, email and web chat in one thread, with the booking and invoice beside it
- The front desk phone with member caller ID
- Notices and alerts in each member's language
- The member portal in your brand: book on the floor plan, pay, credits, the door key, print, visitors, mail and the community
- The portal built as your own app for the App Store and Google Play
- Visitor sign-in with badge printing, photo and NDA, check-in and day-pass purchase in the lobby
- A sign at every meeting room's door, the lobby's welcome and today's events, the walk-in line on a TV
- A document check and a liveness check before the first door key
- The café and the counter: the register, the drawer, products and stock, on the member's account
- Community events and the room hired for an outside event
- Free or paid tickets and a waiting list
- Webinars and hybrid sessions with recording and replay
- Member onboarding and your team's training, in your name, with certificates
- Your team's Hubs, one per building or department, with chat and folders
- Event graphics, the newsletter and social posts
- Your brand on every building's portal, confirmations and marketing
- Every agreement and certificate filed on the member
- The front desk's own workspace, and its printers and card readers
One platform for every flex space operator
The format changes. The login does not.
Members get passwordless access to book rooms, manage billing, and connect with the community.
Real-time visual floor plans for members to reserve hot desks, meeting rooms, and phone booths.
Monthly recurring membership and variable amenity invoicing with 75 payment gateways.
Member directory, interest groups, networking matching, event RSVP, and referral programs.
No setup cost. Pay when you start using.
Team size across your organization
Premium / Full-Service Space
Your Foundation
Included With Your Plans
Your Core app shows everything your Commerce and Ops plans turn on. Core-Only Pricing sells it on its own, for a business that prefers not to pay a percentage.
Plans, passes, the floor plan, bookings, the door and the front desk
Plan, credential, room credits, print balance, event history
Rooms, desks, and resources on one calendar
Consumables, print stock, and furniture per site
Legal entity, tax, currency, and location configuration
Memberships, day passes, credits, and events
Standards and checklists across every site
Core + Ops
Doors, WiFi, cleaning and occupancy behind it
With Ops, get:
Door & zone access Calisto AccessDoors, turnstiles, and lockers on software credentials
- Doors, turnstiles, and lockers on software credentials
- Zone rules by tier, with live capacity
- The 11pm after-hours member gets in because their plan says so
Network & auto check-in Calisto WiFiWiFi that checks members in on connect
- The WiFi knows who arrived; connecting checks the member in
- Campus WiFi and door access read the same membership record
- Access points sit in the same device list as your other hardware
Cleaning & inspections Calisto AssureTurnover verification with photo proofOps subscription only
- Cleaning verification with photo proof
- A failed item raises a finding and a corrective action
- One checklist store and one scoring engine behind every check
Facility operations Calisto DispatchTurnover, cleaning, and maintenance work orders
- Turnover, cleaning, and maintenance work orders on one feed
- Event setup and teardown scheduled against the booking
- Five lenses on one task feed, office and field
Finance & trust accounting Calisto LedgerDeposits, POS, and overages posting to one ledger
- Day-pass POS, membership charges, and room overages post to one ledger
- Trust accounting for deposits, on the same books
- Double-entry books with journal entries that post and reverse, never vanish
Member support Calisto DeskMember requests and issues with their plan attached
- Member requests with their plan, bookings, and balance in the sidebar
- SLA targets measured against your opening hours
- One ticket dataset seen as a list, a board, or a calendar
Occupancy sensors Calisto SignalSensors feeding the floor-plan heatmapIncluded with any Ops app
- Sensors feed the floor-plan heatmap
- Occupancy data drives turnover and desk release
- Sensors, trackers, locks, cameras, meters, and gateways in one registry
Staff scheduling Calisto WorkforceCommunity, cleaning, and front-desk shifts
- Community, cleaning, and front-desk shifts on one roster
- Hours flow into payroll
AutomationsA failed card fires dunning, suspension, and door revocation
- A card fails and dunning, suspension, and door revocation fire in order
- The card updates and all three reverse
- The hot desk empties and the turnover task assigns
Today's operations view Calisto TodayOccupancy, turnovers, and open issues todayIncluded with any Ops app
- Occupancy, turnovers, and open issues today
- Tiles read live from the apps that own the work
- A report directory, a team scorecard, and a notice queue
OrderflowEvery order from every channel in one queue. Accept it, prepare it, hand it over and follow it to the customer’s door.
UniversityTrain your people: build courses, assign them with a due date, see who is behind and who is certified, and take your own training on your phone.
VelocityDecide on work and spend before it posts: sign off hours and expenses, review what gets billed, set rates, invoice from time, and see budgets and capacity.
StationBuild workspaces for your team, and run the printers, card readers and cash drawers they use.
Plus everything included above
Core + Commerce
Plans, bookings and billing on that same record
With Commerce, get:
Room & desk booking Calisto BookingsRooms, desks, and resources on one calendar
- The conference room double-book, solved
- Credits deduct and overages price themselves
- Hot desks, dedicated desks, private offices, and meeting rooms
Membership billing Calisto Payments75 gateways and multi-currency billing from day one
- Seventy-five gateways across 30+ countries
- Multi-currency membership billing from day one
- Corporate and team billing, plus usage-based charges
- Mid-month upgrades and freezes prorate themselves
Rate & yield management Calisto PulseDesk-level revenue optimisation by tier and time
- Desk-level revenue optimisation by tier and time
- Day-pass and room rates set from real occupancy
- Rate plans, yield rules, and dynamic pricing in one engine
Distribution Calisto SyncMarketplace and broker listings kept current
- Marketplace and broker listings kept current from one record
- Two-way sync, so a change on either side is not lost
- Per-connection setup with its own credentials and mapping
Sales pipeline Calisto DealsTours, trials, and corporate deals on one pipeline
- Tours, trials, and corporate deals on one pipeline
- The tour booked on the website lands on the same record
- Pipeline stages, quotes, and every interaction on one record
StationBuild workspaces for your team, and run the printers, card readers and cash drawers they use.
Open to every account, charged as you use them:
Start here. Businesses like yours grow into Contracts & signatures, Coworking, Member records.
ProposalsA priced offer the customer can accept
- Priced from the live catalog, so the proposal and the invoice cannot disagree
- Tracked to acceptance, and the acceptance carries straight into the order
- One charge per proposal sent, with its signature included
Contracts & signatures Calisto SignAgreed, signed and filed
- Sent from the record it belongs to, and filed back against it once it is signed
- Signed on any device; the person signing never needs an account
- Charged per envelope, so a draft nobody has sent costs nothing
Plus everything included above
Core + Commerce + Ops
Doors, WiFi, cleaning and occupancy behind it
With Ops, get:
Door & zone access Calisto AccessDoors, turnstiles, and lockers on software credentials
- Doors, turnstiles, and lockers on software credentials
- Zone rules by tier, with live capacity
- The 11pm after-hours member gets in because their plan says so
Network & auto check-in Calisto WiFiWiFi that checks members in on connect
- The WiFi knows who arrived; connecting checks the member in
- Campus WiFi and door access read the same membership record
- Access points sit in the same device list as your other hardware
Cleaning & inspections Calisto AssureTurnover verification with photo proofOps subscription only
- Cleaning verification with photo proof
- A failed item raises a finding and a corrective action
- One checklist store and one scoring engine behind every check
Facility operations Calisto DispatchTurnover, cleaning, and maintenance work orders
- Turnover, cleaning, and maintenance work orders on one feed
- Event setup and teardown scheduled against the booking
- Five lenses on one task feed, office and field
Finance & trust accounting Calisto LedgerDeposits, POS, and overages posting to one ledger
- Day-pass POS, membership charges, and room overages post to one ledger
- Trust accounting for deposits, on the same books
- Double-entry books with journal entries that post and reverse, never vanish
Member support Calisto DeskMember requests and issues with their plan attached
- Member requests with their plan, bookings, and balance in the sidebar
- SLA targets measured against your opening hours
- One ticket dataset seen as a list, a board, or a calendar
Occupancy sensors Calisto SignalSensors feeding the floor-plan heatmapIncluded with any Ops app
- Sensors feed the floor-plan heatmap
- Occupancy data drives turnover and desk release
- Sensors, trackers, locks, cameras, meters, and gateways in one registry
Staff scheduling Calisto WorkforceCommunity, cleaning, and front-desk shifts
- Community, cleaning, and front-desk shifts on one roster
- Hours flow into payroll
AutomationsA failed card fires dunning, suspension, and door revocation
- A card fails and dunning, suspension, and door revocation fire in order
- The card updates and all three reverse
- The hot desk empties and the turnover task assigns
Today's operations view Calisto TodayOccupancy, turnovers, and open issues todayIncluded with any Ops app
- Occupancy, turnovers, and open issues today
- Tiles read live from the apps that own the work
- A report directory, a team scorecard, and a notice queue
OrderflowEvery order from every channel in one queue. Accept it, prepare it, hand it over and follow it to the customer’s door.
UniversityTrain your people: build courses, assign them with a due date, see who is behind and who is certified, and take your own training on your phone.
VelocityDecide on work and spend before it posts: sign off hours and expenses, review what gets billed, set rates, invoice from time, and see budgets and capacity.
Plus everything in Core + Commerce
No contracts, no trials. Use the apps and pay when you’re ready.
