Schedule your team and pay them for the hours they worked.
One roster for every employee and contractor, in every department and location. Add someone with an email address and their schedule, tasks, training and pay follow.
The People App for Your Operation
Shifts, time and labour, certifications, performance, and pay. Add someone once and everything they need follows.
The Roster
Everyone who works for you, on one screen.
Hiring & Access
Add someone by email. Grant what they need.
Staff Views
What each employee opens to do their job.
Schedule
Publish the shift and it lands on their calendar.
Time & Labour
Clock-in, hours, and what the day actually cost.
Performance
Reviews, goals, and how people are doing.
People
The shared member record every app reads.
Who works here, what they do, and who is in today.
Every staff member across every department, with the identity checkmark on the row. On duty and on leave are counted for today, not averaged over a month.
Hire from the grid, then grant exactly what that person needs.
Every action sits on the person in front of you, so hiring is an email address and access is a click on their card.
The staffing numbers live on a dashboard of their own, and every tile opens the screen that resolves it.
Give each person exactly the access their job needs.
Match user permissions to actual responsibilities. Grant full operational tools, dedicated shift portals, or free scheduling access per role.
Full Team Member
WorkforceWorks the whole operation: roster, schedule, time clock, payroll, and everything else the account is entitled to.
Assigned Portal
StationOpens one screen built for the shift, composed in Station and assigned to the people who work from it.
Tasks And Schedule, Included
AgendaTasks and the week at no charge, for unlimited users. Contractors and seasonal crew never need a paid seat.
Every team member opens one screen for their shift.
Compose the portal in Station over the roster, schedule and time clock kept here. The team member opens one screen: their tasks, their hours, their route, their queues.
The first screen of the shift, in the order they will work it.
Tasks
The day assignments, from Dispatch.
Checklists
The checks this role has to complete and sign off.
Active Service
What is open right now and who is waiting on it.
0
tiers of team access
0
ways to clock in
0
tabs on every employee profile
0
settings areas every screen obeys
∞
users on Agenda
Build the week. Let the constraints fill it.
See the week in swimlanes and place shifts on it by hand, or hand the optimizer a date range and your hour ceilings and let it fill them.
Every punch ends on a timesheet, and every timesheet on the payroll export.
Clock in from a manager board, a PIN kiosk or a phone. Approve the hours once, and the same numbers carry through to pay and to the labor check.
Three ways to clock in. One set of punches.
A manager board of who is in, late or on break. A shared kiosk where the worker enters their own PIN, so the punch lands on them and not on whoever opened it. A phone for self-service, capturing location when your settings require it.
Every hour reviewed before it is paid.
Regular hours, overtime, total, rate and gross per employee, each with an approved status. Everything awaiting a decision sits in one review queue: approve or reject a row and it leaves. The same two actions sit on the individual time logs.
Gross pay calculated. The export your provider takes.
Hours times rate for the period, exported as CSV for your payroll provider, with the finalized run posted to Ledger as a period expense. Rates carry their own currency and an effective date, so a raise opens a new history row instead of overwriting the old one.
Requests, balances, and the days actually worked.
Approve or deny a request against a recorded reason, and an approval deducts the hours from the balance. Balances carry available, used, accrued and pending per policy. Attendance counts present, absent, late and leave days beside hours and overtime.
Violations by rule and severity, resolvable in place.
Run a check across the timesheets and get back what broke, which rule it broke and how serious it is, each one resolvable without leaving the list. A live table shows who is approaching a threshold, and by how many hours.
Score the work. Read it against the days actually worked.
The overview breaks down per person with the trend on every score, and a scorecard can assign the course that fixes what it found.
Performance Overview
Team average, top performer, who needs attention, reviews done. The manager starts here and opens the rest from it.
Attendance Signal
Attendance sits beside the scores, so a dip reads against the days actually worked.
Per-Person Breakdown
A row per person with overall, productivity, quality and satisfaction, plus the direction each one is moving.
Scorecards
Weekly, monthly or quarterly. Create one against a person, edit the individual scores, mark it reviewed.
Assign Training From A Score
Pick a course from the scorecard and the person is enrolled, with the completion and certificate held in University.
One profile per person, and one onboarding plan that spans HR and training.
Each person carries their HR record, time, compensation, leave, and the certifications University holds for them. Departments, positions and teams define the structure, each with its own detail screen.
Employee Profiles
ProfileSeven tabs per person: overview, training, performance, time, compensation, leave and certifications. Name, email and phone come from their own Calisto account.
Org Chart
StructureA tree of departments, teams, positions and people, with headcount and manager on every node.
Departments, Positions & Teams
StructureCreate, edit and delete all three. Positions carry pay grade, exempt status and a salary band; teams carry location, shift and lead.
Unified Onboarding
OnboardingOne plan per new hire covering paperwork, equipment, acknowledgements and training, with a due date and a responsible party on every task.
Onboarding, Their Side
OnboardingThe new hire gets their own view of the same plan, and somewhere to upload the documents they were asked for.
Where Workforce touches everything else.
5 of these 8 connections are in your plan today. The rest stay visible so you know the instrument is there before you need it.
Dispatch
The staff portal reads the day assignments and the route from Dispatch, live.
University
Courses assigned from a scorecard or an onboarding plan enrol the person in University, where the completion and certificate records live.
Assure
The staff portal reads the checklists a role has to complete from Assure.
Ledger
A finalized payroll run posts a balanced expense entry that Ledger records as a period row.
Station
Station builds operational portals, and the people you invite to one hold it once they accept.
Depot
Documents a new hire uploads during onboarding land in the shared Depot store and count against its quota.
Hiring someone checks whether an address is free and can mint them a branded company mailbox.
Catalog
The property picker on a time log reads the shared operations property list that Catalog hosts.
No setup cost. Pay when you start using.
Scheduling and HR for shift teams.
Included with Commerce or Ops
Reservations, inventory, contacts, tickets, and scheduling
Member profiles and basic scheduling are on every account, subscription or not.
Recommended for you
Works well together.
Calisto Dispatch
Calisto University
Calisto Ops
Full LMS. Employee training, course creation, certifications, onboarding programs.
Learn more →Calisto Assure
Calisto Ops
Quality assurance, inspections, and compliance for all industries.
Learn more →Calisto Ledger
Calisto Station
Calisto Depot
Calisto Mail
Calisto Catalog
Standalone pricing →
Shift planning, labor cost tracking, compliance, time off, and performance.
Recommended for
The industries that run Workforce, and what each of them runs it for.
Hotels & ResortsStaff scheduling
Rotas built against tomorrow's occupancy
Hotels & Resorts on Calisto →Serviced ApartmentsStaff scheduling
Crews rostered against arrivals, departures, and cleans
Serviced Apartments on Calisto →Short-Term RentalsCrew scheduling
The right cleaner at the right unit at the right hour
Short-Term Rentals on Calisto →CateringEvent staffing
Captains, servers, bartenders, and drivers by service ratio
Catering on Calisto →Real Estate AgentsTeam scheduling
Availability, showings, and hours for the team
Real Estate Agents on Calisto →Real Estate BrokersAgent roster
Desks, rooms, availability, and hours by location
Real Estate Brokers on Calisto →Property DevelopmentSite & sales staffing
Crews, agents, and contractors on one roster
Property Development on Calisto →Coaching & TrainingCoach scheduling
Schedules across trainers with certification expiry flags
Coaching & Training on Calisto →Gym ManagementStaff scheduling & payroll
Five pay models in one payroll run
Gym Management on Calisto →Clinical & SpaPractitioner scheduling
Rosters with licence and certification expiry
Clinical & Spa on Calisto →Salons & BarbersRoster & three payroll models
Commission, chair rent and salary on one roster
Salons & Barbers on Calisto →Live Music & FestivalsCrew & volunteer scheduling
Fifty people on one live run-of-show
Live Music & Festivals on Calisto →Marathons & EnduranceVolunteer & staff scheduling
Volunteer shift board with intake that keeps people
Marathons & Endurance on Calisto →Venue ManagementEvent staffing
Staffing schedules built from the event order
Venue Management on Calisto →Event & Production RentalsCrew scheduling
Crews skills-matched to the manifest
Event & Production Rentals on Calisto →Golf & Member ClubsStaff scheduling
Pro shop, kitchen, grounds, and pool on one schedule
Golf & Member Clubs on Calisto →Recreation & Vehicle RentalStaff scheduling
Counter, dock, and mechanic shifts on one roster
Recreation & Vehicle Rental on Calisto →Tours & ExperiencesGuide scheduling
Language-matched guides with certification gating
Tours & Experiences on Calisto →Home & Field ServicesCrew scheduling
Every technician, dispatcher, and admin, no per-user fee
Home & Field Services on Calisto →Coworking SpacesStaff scheduling
Community, cleaning, and front-desk shifts
Coworking Spaces on Calisto →Videography & PhotographersTeam & second shooters
Crew, assistants, and second shooters on one roster
Videography & Photographers on Calisto →Graphic Designers & ArtistsTeam capacity
Utilisation and capacity across the studio
Graphic Designers & Artists on Calisto →Online RetailersTeam scheduling
Warehouse, service, and studio shifts on one roster
Online Retailers on Calisto →In-Person RetailStaff scheduling
Shifts, hours, and payroll across stores
In-Person Retail on Calisto →Everything included in Calisto Workforce.
- The team grid is the home screen, not a dashboard
- Hire from a card with an email address, or open the full form
- Hiring someone without a Calisto account creates one for them
- Grant access to a single app, or create a branded company mailbox, per person
- Verification badge, role, department, status, hire date and tenure on every person
- Staffing dashboard: coverage, schedule gaps, clocked in, open time off, open violations
- Seven-tab profile: overview, training, performance, time, compensation, leave, certifications
- Role, department, start date and status edited on the profile
- Name, email and phone come from their own Calisto account
- Search by name and filter to active, on leave or terminated
- Kiosk PIN and optional badge ID set or reset from the profile
- Org chart tree of departments, teams, positions and people with headcount and manager per node
- Departments with code, manager, headcount and budget
- Positions with pay grade, exempt status and salary band
- Teams with location, shift and lead, plus an on-duty view and a team scorecard
- Create, edit and delete on all three, each with its own detail screen
- One plan per new hire covering paperwork, equipment, acknowledgements and training
- Due date and responsible party on every task
- The new hire gets their own view of the same plan
- Document upload from the new hire side
- Overdue items flagged on both sides
- Week-view swimlane board: create, move, resize or remove a shift in place
- Suggestion panel that proposes a filled week you accept or ignore
- Optimizer over a date range with daily and weekly hour ceilings
- Optimizer returns assignments, the slots it could not fill, and the overtime it would create
- Named templates for recurring patterns, with search, apply, edit and delete
- Scheduling defaults kept separate from legal labor rules
- Manager board grouped by clocked in, on break, clocked out and not scheduled
- Early, late and unscheduled flags against the shift that was planned
- Manager can clock a person in or out on their behalf, with a reason recorded
- Shared kiosk by PIN or badge ID, so the punch lands on the worker
- Mobile self-service clock-in with GPS and photo capture when your settings require it
- Late threshold and time rounding configured once
- Attendance counts present, absent, late and leave days beside hours and overtime
- Per-employee regular hours, overtime, total, rate and gross
- Approved status per timesheet with approved, unapproved and partial filters
- One review queue: approve or reject and the row leaves
- Approve and reject also available on individual time logs
- Time logs with start, end, duration, job and property
- Manual time entry for corrections
- Gross pay from hours times rate plus overtime, per employee, per period
- Pay-period frequency, overtime thresholds and multipliers, and time rounding
- Provider-formatted CSV export for Gusto, QuickBooks, Xero, Alegra and ContaAzul
- Generic CSV export for any other provider
- Company totals strip across the period
- Net, tax and deposit stay with your payroll provider, deliberately
- Hourly, salary or daily rate per employee
- Currency carried on the rate itself, so a team can be paid in more than one
- Overtime multiplier per rate
- Effective-date history: a raise opens a new row instead of overwriting the old one
- Payroll falls back to the next effective-dated rate if one is removed
- Requests with approve and deny, and a reason recorded on a denial
- Approving deducts the hours from the balance
- Balances per policy: available, used, accrued to date and pending
- Leave policies seeded from a starting set or built from scratch
- Manual balance adjustment against a reason, recorded in the leave ledger
- Leave type, dates, hours and reason captured on the request
- Rule types: minimum break, daily overtime, weekly overtime, daily cap, weekly cap, rest between shifts, and minors
- Each rule warns or blocks, and applies to everyone, to minors, or to one department
- Jurisdiction templates: United States (FLSA), California, European Union, United Kingdom, Dominican Republic, Mexico
- Custom rules for any jurisdiction not covered by a template
- Compliance check across the timesheets returns violations by rule and severity
- Live alerts for anyone approaching a threshold, with hours remaining
- Team average, top performer, who needs attention, and reviews completed
- Per person overall, productivity, quality and satisfaction, each with a trend
- Attendance shown beside the scores on the same screen
- Scorecards by week, month or quarter, editable down to the individual score
- Assign a course to the person being reviewed, from their scorecard
- Operational portals built in Calisto Station, held by the people you invite
- Four portal pages: Today, Time, Route and Queues
- A default staff workday portal until one is assigned, so nobody waits on configuration
- Blocks read live from Dispatch, Assure, Orderflow, Workforce and Ledger
- Role-specific queues render for everyone and are empty for a role that does not own them
- Agenda covers tasks and scheduling for unlimited users, including contractors and volunteers
- Six settings groups: payroll, scheduling, clock-in, notifications, labor rules and leave policies
- Pay period frequency, start day, payday offset, overtime threshold, and the overtime and double-time multipliers
- Default shift length, publish horizon, shift swaps, open-shift claiming, notify on publish
- GPS, photo capture, kiosk mode, late threshold, break tracking and time rounding on clock-in
- Notification preferences per event: timesheet review, expiring certification, overdue course, time-off request, coverage gap
- Account owners edited here or in Purview, the same set either way, and never a permission tier
- Multi-currency: pay rates carry their own currency, and no screen locks one
- Six labor jurisdiction templates plus custom rules for anywhere else
- Unlimited employees, departments, positions and teams
- Multiple locations and shifts on the same roster
- Employees and contractors on one roster
- University (training assigned from a scorecard or an onboarding plan, certificates held there)
- Ledger (payroll expense per period, by department, against your GL accounts)
- Dispatch (tasks and routes assigned to the people Workforce manages)
- Assure (checklists and inspections assigned by role)
- Orderflow (active service and the queues a role owns)
- Station, Agenda (the portal that the team member actually opens)
- Today (the manager view of who is working and what needs attention)
- Access (what each team member can physically reach)
- Bookings, Tickets (providers, event crew and volunteer assignments from the same roster)
- Mail, Inbox, Voice, Link (offer letters, shift notifications and team conversation)
- Deals, Proposals, Sign, Payments (commission, contractor scope, agreements and payroll settlement)
- Campaigns, Studio, Impreta, Reputation (recruitment marketing and employer brand)
- Purview (roles, departments and access policies)
Questions about Calisto Workforce
Every employee and contractor, in every department and location. Add someone with an email address and their schedule, tasks, training and pay follow, because it is the same member record the rest of the platform reads.
Whichever fits the site. A terminal, a phone and a supervisor entry are all valid, and they all produce the same timesheet rather than three sources that have to be reconciled.
Break rules, overtime thresholds and rest periods are enforced by the schedule optimiser as it builds the roster, which is where a violation is cheap to fix rather than after the fact.
People, departments and pay rates import. Historic timesheets usually come across as records; open leave balances are the item that needs checking on cutover.
The pricing section on this page reads the live catalogue and is the authority. There are no per-employee seat fees, and Workforce works without the rest of Calisto Ops.
Yes, including timesheets, leave and gross payroll output, in standard formats.
