The Global Standard for Venue Operations.
Unified by design, Calisto Pro connects booking calendars, event execution, and hospitality accountability across every performance and function. From a single room to a multi-venue campus, the operational backbone behind your world-class space, every day.
One platform for every venue
From stadiums to nightclubs, convention centers to cultural sites.
Event Manifests
Management of large-scale staffing requirements and gate logistics.
Suite & VIP Sales
Specialized tools for managing luxury suite bookings and catering.
Tiered Access Control
Management of security permissions for staff, VIPs, and media.
Facility Maintenance
Digital work orders for large-scale seating and equipment repairs.
The Platform that is not a "One-Size-Fits-None" Solution.
Calisto Pro treats every venue as a combination of Spaces, Menus, Production, and People so it functions like you actually operate.
Ten pillars of venue management
Booking & Calendar
Visual calendar with availability management, hold periods, booking confirmation, and calendar synchronization.
Event Coordination
Complete event details, contracts, requirements, checklists, and timeline management from inquiry to post-event.
BEOs & Catering
Three BEO types, menu builder, F&B minimums, milestone payments, and kitchen sheet distribution.
Ticketing & Production
Event ticketing, QR check-in, Apple/Google Wallet passes, stage management, crew scheduling, and production budgets.
Floor Plans & Seating
SVG-based drag-and-drop floor plan designer with theater, banquet, classroom, and custom layouts.
Operations & Staff
Staffing schedules, task management, training, compliance tracking, and real-time operational coordination.
Revenue & Marketing
Pricing strategies, dynamic rates, rental packages, marketing automation, and revenue analytics.
Platform & Integrations
TV displays, guest portal, POS, access control, WiFi, accounting sync, PMS integration, and 40+ payment gateways.
Guest Room Control
Hotel room blocks linked to venue bookings. Room-night grid, pickup tracking, cutoff alerts, and PMS sync with OPERA Cloud and Mews.
Guest Portal
Self-service client portal for proposals, contracts, and payments. Attendee experience with tickets, food ordering, and event maps.
27 Products. One Unified Platform.
Every event, every space, one dashboard
See your pipeline, calendar utilization, BEO status, staff assignments, and revenue snapshot. Real-time data, zero spreadsheets.
Event Pipeline
Live pipeline showing inquiries, proposals, confirmed bookings, and revenue forecast across all spaces.
Calendar Utilization
Space utilization gauge showing booked vs. available capacity by day, week, and month.
BEO Status
All upcoming BEOs with distribution status, department acknowledgment, and client approval tracking.
Staff Board
Today's event staffing assignments with roles, check-in status, and gap alerts.
Revenue Snapshot
Month-to-date revenue with YoY comparison, average event value, and booking pace.
Transform Your Business
From email coordination to intelligent event management
See how venues evolve when every booking, contract, and event detail is connected through Calisto Pro.
Before: Disconnected Systems
Booking calendar in one tool, event contracts in email, catering in a spreadsheet, and staffing on a whiteboard. Every event is managed from scratch.
During: Connected Platform
One system for inquiries, bookings, contracts, catering, staffing, and settlement. Every event detail flows through a single coordinated workspace.
After: Intelligent Operations
Data drives every decision. AI optimizes pricing, predicts demand, and automates coordination so your team focuses on delivering the experience.
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Features
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Products Included
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Payment Gateways
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Integrations
Event software vs. venue operations
From inquiry to standing ovation in one system
Lead-to-BEO workflow, visual seat design, and day-of operations — unified in one platform instead of three.
BEO types generated automatically from signed contracts — Standard, Internal, Kitchen Sheet
"Deals captures the lead. Proposals sends the quote. Sign closes the contract. Ops generates the BEO. No handoff gaps."INQUIRY TO BEO
preset layout templates with drag-and-drop SVG seat designer — zero dependencies
SEAT DESIGNERhandoff gaps — lead scoring, proposals, e-sign, and BEO in one continuous workflow
ZERO GAPStask board for setup crews, AV, catering, and security with real-time progress tracking
OPS BOARDpaper run sheets — photo-verified task completion with mobile alerts and cue tracking
LIVE DAY-OFFrom inquiry to full capacity
- 1InquireClient submits booking request via website form, marketplace, or phone
- 2ProposeGenerate custom proposal with pricing, menus, and package options
- 3Sign & BookE-sign contract, collect deposit, and secure the date on the calendar
- 4PlanBuild BEOs, finalize menus, assign spaces, and design floor plans
- 5PrepareSchedule staff, generate run-of-show, and distribute department sheets
- 6ExecuteManage event day with real-time ops dashboard and mobile coordination
- 7SettleCollect final balance, process day-of charges, and close the folio
- 8GrowSend thank-you, collect review, and trigger re-booking campaigns
56 payment gateways. 9 regions. Your choice.
Connect your preferred local payment provider anywhere in the world. Your merchant account. Your rates. Zero platform lock-in.
Every event, every space, one simple price.
Venue management from inquiry to settlement.
Events charge 2% to the organizer and 2% to the ticket buyer. You choose how to split it.
You pay 2%, buyer pays 2%
Frequently asked questions
Yes. Calisto Pro supports unlimited spaces: ballrooms, conference rooms, outdoor areas, and breakout rooms, each with their own capacity, pricing, and availability rules. Manage weddings, corporate events, concerts, and private parties all from a single dashboard.
Absolutely. Generate customizable contracts, collect deposits at booking, send automated payment reminders, and process final balances, all built in. We connect to 40+ payment processors so you can accept credit cards, bank transfers, and digital wallets in any market.
Create shifts by role and skill requirement, then let automated scheduling match the right staff to each event. Staff receive mobile notifications with their assignments, and managers track attendance, time, and task completion in real time. Training and compliance records are built in.
Yes. The Navigator portal gives your clients self-service access to submit booking inquiries, review proposals, approve contracts, track event details, and communicate with your team. Attendees get tickets, event schedules, mobile food ordering, and event maps. No app download required.
Calisto generates Standard BEOs (client-facing with event overview), Internal BEOs (operations-focused for your team), and Kitchen Sheets (prep-focused for the kitchen). Each updates in real time as event details change, and you can distribute them by role: Client, Event Planner, Chef, Kitchen, Bar, Banquet Captain, Manager, Front Desk, Accounting, and Parking.
Yes. Create tiered ticket types (early bird, VIP, general admission), enable QR code scanning at entry, generate Apple Wallet and Google Wallet passes, track real-time check-in status, and manage venue zone capacity. All ticket revenue flows into the same event folio for unified settlement.
Calisto includes stage and lineup management, run-of-show cue sheets, crew scheduling by department (Production, Sound, Lighting, Security, Hospitality, and more), artist riders, advance sheets, equipment tracking, and budget vs. actual tracking. For full co-promotion and talent buying tools, enable the Live Music & Concerts vertical.
Yes. Guest Room Control (GRC) lets you create room blocks linked to venue bookings, manage a room-night grid (dates × room types × blocked/picked-up counts), track pickup progress with cutoff alerts, and generate combined room + event revenue estimates. Integrates with OPERA Cloud and Mews.
Calisto Display includes 6 venue-specific TV templates: Event Schedule Board, Event Reader Board, Check-In Status Board, Space Availability Board, Welcome Board, and Arrivals & Departures Board. All run on Apple TV, Android TV, and Fire TV with 60-second auto-refresh and offline caching.