How do top-producing agents close double the deals with total composure?
Calisto Pro combines client intelligence, document flows, viewing schedules, and transaction tracking into one central system, keeping your entire pipeline operating at peak performance.
One operating system for high-producing agents
Everything a buyer, a seller, an escrow officer, and an agent touches, running off one record. A single residential listing and a ten-deal monthly pipeline are held to the same standard.
Listings, Showings & Lead Capture
Listings as structured records, showings that carry the buyer context, and every lead source into one pipeline with attribution.
Presentations & Buyer Matching
The listing presentation the other two agents cannot send, and the shortlist the other five cannot match. Both signed in the same session.
Transaction & Commission
Buyer verification before the tour, twenty-four stages to closing, contracts signed in place, and commission calculated from the deal record.
Dashboard, Governance & Compliance
Monday morning on one screen, standards enforced at every office, and a license expiring in thirty days you already knew about.
Communication & Calling
Every client channel on one contact filed on the deal, with local presence dialing, live call coaching, and virtual showings on the same record.
Marketing, Reviews & Referrals
The review that solicits itself, a referral chain that tracks three years out, and the open house with a registration page and a check-in on the door.
Property Sites & Client Portals
A marketing site per property, the flyer designed off the same listing, one brand across all of it, and the buyer checking the portal instead of your voicemail.
Documents, Forms & Field Tasking
The contract files itself under the deal, the buyer and the property, and the photographer, stager and inspector task off the same record.
One platform for every real estate agent
The format changes. The login does not.
Branded listing presentations, branded buyer shortlists, a client portal on your domain, and a pipeline you can put on the table. The seller gets the same thing whoever they called.
Masked calling and texting from a business number with local presence dialing. The seller never sees a personal mobile number.
IDX search, neighborhood pages, and lead capture on your domain. A new listing hits the catalog at 4 PM and the site at 4:01.
Buyers track their shortlist, their viewings, and their offer. Sellers review showing feedback and offers side by side. The status page a client expects from a firm, not a Sunday text message.
Every lead, deal, conversation, and commission. Connected.
Active listings, projected commissions, and closing timelines in one view. Stop reconstructing the pipeline from memory every Monday.
Deals: The Real Estate CRM
MLS-linked pipeline with lead scoring, ISA workflows, smart lists, lead ponds, and transaction tracking. Not a generic CRM with real estate paint, a pipeline built for how agents actually work.
Navigator: Client Portal
White-label buyer and seller portals on your domain. Showing schedules, offer tracking, transaction timelines, and feedback feeds. The experience that eliminates "what's happening?" calls.
Voice: Agent Calling
Local presence dialing, masked business numbers, voicemail drops, power dialer, and AI live call coaching. Your personal mobile number stops being your business number.
Signal: Smart Alerts
Showing feedback via geofence, mortgage rate alerts, MLS status triggers, and offer deadline reminders. The automation layer that knows what happened.
Sign: E-Signatures
Multi-party signing for listing agreements, buyer representation, offers, addendums, and disclosures. Sequential or parallel flows with identity verification. Nobody prints, signs, photographs, and resends.
Listings, Showings & Lead Capture
Listings as structured records, showings that carry the buyer context, and a lead pipeline fed by every source into one CRM.
Listings as Structured Records
A listing enters as a structured record, with address, bedrooms, status and photos, connected to the same data spine as the CRM, the scheduling engine, and the proposal builder. That one record feeds the website, the proposal, the social post, and the portal syndication feed.
Showing Access Control
Digital lockbox codes with time windows and auto-expire rules. Buyers get access for their showing slot only, with a full entry audit trail, so you know exactly who entered and when.
Showings With Buyer Context
A 2 PM Saturday showing carries the buyer's preferences, their lender's preapproval confirmation, and their showing history: three prior showings rejected for small backyards, and this one has a half-acre lot. The buyer leaves at 2:47 PM, the seller has the feedback by 3:15, and the agent advances the deal to offer preparation from the same screen.
Open House Sign-In & Booking
Digital sign-in on tablet or phone creates contacts in the CRM tagged with the listing, the event, and the source. Clients book buyer consultations and listing appointments into available slots with auto-confirmations and reminders, synced with the agent's calendar across the team.
Multi-Source Lead Capture
Every source into one pipeline with attribution. A WhatsApp message from the sign on the gate creates a contact, the qualification bot responds, and within minutes that contact exists in the CRM, the inbox, the commission ledger, and the client portal, scored and routed to the right agent.
AI Lead Qualification Bot
Conversational AI qualifies leads via WhatsApp, SMS, and email 24/7, with weighted scoring, objection handling, and auto-handoff to the agent when the threshold is met. Every interaction that followed then sits on the contact: the email thread, the WhatsApp messages, the call recordings, the showing history and the signed contract.
Every showing scheduled. Every standard enforced. Included.
The listing catalog, the showing scheduler, and the CRM pipeline run on Core. No per-agent fee for showings, listing inventory, or governance.
A floor plan on every listing you take.
Draw the property once to instantly sync floor plans across listings, client portals, and proposals, with smart parametric walls and automatic CSV area exports.
Presentations & Buyer Matching
The listing presentation the other two agents cannot send, and the shortlist the other five agents cannot match, both signed in the same session.
Branded Link With Live Data
A branded link that opens on the seller's phone: live comparable sales behind the pricing rationale, a marketing plan with dates on it, and the fee structure. Engagement is tracked, so you know they opened it and where they lingered. The seller signs in the same session and the listing enters the pipeline.
One Price Change, Every Screen
A price change updates once in the catalog. The website, the proposal template, the social post draft, and the portal syndication feed all reflect it. One record, every screen, always current.
Multi-Party Signing Flows
Buyer, seller, co-buyer, listing agent, and attorney. Sequential or parallel signing with identity verification and completion tracking. The signed agreement files to the deal automatically.
Form Library Sync
Sync with ZipForms, TransactionDesk, and regional MLS or association form libraries. Where no form library exists, your own templates populate from deal data. Either way, nothing is re-keyed.
Client communication and calling for real estate agents
Every tool your practice needs to reach a client is already built into Calisto Pro, and every one of them files on the contact the deal already references.
A phone system for every business
Learn moreEmail on your domain
Learn moreEvery message from every channel in one place
Learn moreSee every interaction with every contact
Learn moreVideo meetings with no download required
Learn moreEvery communication organized by its contact
Learn moreTeam communication with operational context
Learn moreThe 9 PM Text and the 7 AM Lender Email, One Contact
A 9 PM text, a 7 AM lender email, a lunchtime WhatsApp from the seller, a call from the buyer's agent. Two-way SMS, Gmail/Outlook sync and WhatsApp Business all land on one contact record, filed on the deal.
The Answer Is Already on Screen
The listing agent calls about preapproval status. The answer is on screen: the lender's email from yesterday, the buyer's WhatsApp from this morning. Some markets run on WhatsApp, some on email, some on phone and text, and the timeline assembles whichever one a client picks.
Feedback in Context
A showing completes, feedback arrives via the automated request, and it logs on the contact alongside every prior conversation about that property, visible to the buyer's agent and the seller's portal. Snooze a conversation to resurface as a reminder: the showing feedback chase that used to live in your head now lives in your inbox.
Local Presence Dialing & Call Coaching
Display a number matching the lead's area code, because answer rates climb when calls look local. The call records, the transcript is searchable, and the deal record updates. Real-time prompts appear during the call rather than after: objection handling, qualifying questions, listing presentation talking points, and close language.
Browser-Based Virtual Showings
A buyer in Madrid tours a property virtually before flying in. The video call runs in the browser, the recording files on the contact, and the showing notes log on the deal. When the buyer arrives for the second showing, the agent knows every question from the virtual walkthrough.
Property Sites & Client Portals
A site per property and one for the practice, the buyer checking the portal instead of your voicemail, and offers side by side for the seller.
Marketing, Reviews & Referrals
Smart lists to segment messaging, automations to standardize the client experience, and professional referral management software to stand out in the market.
Segment by What They Bought
A "condo buyers above the mid band" segment auto-updates as deals close, in whatever currency the deal closed in. A "past sellers who bought 3+ years ago" list surfaces relisting opportunities. A "first-time buyers who closed this quarter" campaign sends neighborhood guides specific to their purchase location.
Full Transaction History in the Segment
Past clients are in the CRM with property type, purchase price, closing date, and neighborhood. Listing alerts, market updates, and sphere-of-influence campaigns run from the same database that tracked the original deal.
Just Listed / Just Sold
"Just listed" and "just sold" notifications send automatically when listing status changes, to the sphere and the farming area, across email and social.
The Open House Has a Guest List
The Sunday open house and the invitation-only evening for past clients both run on Tickets: a registration page, a capacity, reminders that send themselves, and a check-in on the door. Everyone who registers is a contact in the pipeline with the property and the event attached, so the follow-up on Monday knows who came and which listing brought them.
Transaction Coordination & Commission
The buyer verified before the tour, twenty-four stages to closing, every contract signed in place, and commission calculated from the deal record.
Know Who You Are Letting In
Identity checks the buyer before they see the property or sign anything: document capture, liveness, and screening, with the result filed on the contact. For an international buyer, a sight-unseen purchase or a high-value listing, the seller's first question is who is walking through their house, and the answer is on the record rather than in your read of a phone call.
Documents, Forms & Field Tasking
The contract files itself under the deal, the buyer and the property, the letter writes from the deal record, and the trades who work the property are tasked from it.
Auto-Filed Signed Contracts
A purchase agreement signs via e-signature. The signed PDF files to the document store under the deal, the buyer, the seller, and the property. Four associations, no manual filing.
The Audit Is One Search
Three months after closing, someone needs the compliance documents. One search, not digging through email, a transaction tool, a cloud drive, and a text message attachment. Every document indexed under the deal, regardless of where it originated.
Letters From the Deal Record
"Dear Sarah. Congratulations on 742 Elm Street." The buyer welcome letter pulls the client's first name, the property address, and the closing date from the deal record. Merge fields span eighteen entity categories, and the letter is accurate because the data is live.
Intake Forms Feed the CRM
A buyer questionnaire collects budget, bedroom count, neighborhood priorities, and school district requirements. The responses write directly to the CRM pipeline, creating or updating the contact. No CSV export, no manual entry.
Every Artifact, One Place
The managing broker opens the transaction audit and every document is there: contracts from e-signature, emails from the inbox, meeting recordings from video calls, photos from the listing catalog.
The Photographer Gets a Task, Not Your Pipeline
The photographer on Thursday, the stager on Friday, the inspector next Tuesday. Each is dispatched against the property with the address, the access window and the lockbox code, and each sees the job on their own Agenda. None of them sees the deal, the client or what anybody else is being paid.
Three ways to add your team to Calisto Pro
Three options adapt to every subscriber.
Add anyone to your system for tasks and scheduling
Add any Calisto user to your system to assign tasks or scheduling. This allows the user to be included in tasks and scheduling through Agenda. Because the user only sees the assigned task or shift, this is a great option for shift employees, third-party contractors, and volunteers.
Decide what every employee sees of your system
Admins who see everything
Add additional users as needed for full access to every app, every screen, and every record. Available at no additional cost for subscribers of Calisto Commerce and Calisto Ops.
Your team, your portals, and your admin access are all managed in Purview.
Set the standard. Enforce it. Measure it.
Four stages from policy to performance. The managing broker sets the standard once and every office follows it.
The standard is not a headcount.
The seller choosing between three agents and the buyer who messaged six are both deciding on the same thing: who came back first, and who came back with something in their hand. Neither of them is counting desks.
A seller calling an agent has no way to know how many people work there, and no reason to care. What they find out in the first hour is whether the presentation arrived, whether the comparable sales were in it, and whether anyone asked what they actually need. That answer comes off the record, not off a headcount, and the desk with nobody else at it runs the same one as the office with sixty.
A seller interviews three agents on a Tuesday. Two send photos and a price. The third sends a link that opens a branded presentation: comparable sales behind the pricing rationale, a marketing plan with dates, and the fee structure in writing. The seller stops comparing commission rates and starts comparing the agent who did the work to two who said they would.
A buyer sees a property on Instagram and messages six agents the same evening. Five forward the same four photos and ask when she wants to see it. The sixth sends a branded shortlist: four properties matched to the brief, each with live availability, price history, floor plans, and a slot to book. She books two showings before the other five have replied, and the representation agreement signs in the same session.
Same agent. Same market. Different trajectory.
What the client gets back, and how fast
The numbers behind the same-day answer
The lead at 9 PM, the shortlist at 10, the showing on Saturday and the commission in March all sit on the same record. When a client asks where things stand, the answer already exists.
monthly bills gone by Friday. One login, one database, one invoice.
"The seller had the comparable sales before I left their kitchen. I have never had a listing appointment end that way."ONE PLATFORM
MLS integrations plus Zillow, Realtor.com, Rightmove, Domain, and international property portals. One listing syncs everywhere.
ONE LISTING, EVERY PORTALstages from accepted offer to closing, each with its own party, deadline and document. The countdown runs itself and nobody chases a date by text.
TRANSACTION COORDINATIONlead qualification and showing feedback. The bot qualifies a lead at 2 AM, and the feedback request sends the moment the buyer leaves the property.
OPERATOR DNAFrom lead capture to the referral that follows
- 1CaptureLeads flow in from your own site, the portals your market uses, an Instagram DM, a WhatsApp message from the sign on the gate, open house sign-in, and paid media. Every lead lands in Deals with source attribution and instant notification.
- 2QualifyAI bot qualifies leads via WhatsApp, SMS, and email 24/7, budget, timeframe, financing. Scoring weights engagement, timeline, and budget. Hot leads route by area or round robin. Unclaimed after five minutes, the lead reassigns itself.
- 3NurturePre-built sequences fire on behavior: New Buyer Nurture, Sphere of Influence, Expired Listing, Past Client Anniversary. Smart lists surface re-engagement opportunities automatically.
- 4ConvertCall with local presence and AI coaching. Text from your business number. Book showings from the conversation. Speed-to-lead metrics track response time per agent.
- 5ShowShowings schedule with lockbox access codes. A feedback request sends by geofence when the buyer leaves the property. Sellers see it in their portal.
- 6OfferMulti-party offers, counter-offers, and addendums all sign in one place. Offer deadline reminders keep all parties aligned. Buyers and sellers see live offer status in their portal.
- 7CloseTransaction checklists track every task by party and deadline. Contingency dates calculate from the contract. Closing documents file under the deal in Depot. Commission calculated and journaled through Ledger.
- 8ReferAutomated review requests post-closing. Past-client campaigns run off the same record. Referrals track against the client who made them. Your reputation compounds with every closed deal.
56 Apps. Working together.
Every app works on its own. Every app works better together.
Six apps. One client record.
One record holding the search, the showings, the offer and the file is what makes yours the one they answer.
Listings
Listings published once and syndicated out, with showings, feedback and lead capture landing back on the listing rather than in whichever portal produced them.
Deals
Buyer representation and the transaction on one pipeline, through to the commission split, so a closing is a record rather than a spreadsheet reconciliation.
Proposals
Listing presentations built from the comparables and the data already on file, which is the difference between getting the listing and sending a PDF.
Voice
Calls placed and logged against the client record, so the follow-up that decides who gets the instruction is scheduled rather than remembered.
Depot
Forms and disclosures filed against the transaction automatically, so a compliance check is a folder that is already right rather than a week of chasing.
Navigator
A client portal showing the search, the shortlist, the showing feedback and where the transaction stands, on your own brand rather than a portal's.
You list it, you close it, and then somebody has to manage it.
Nothing here is an integration. It is one set of records that more than one part of your business already writes to.
No setup cost. Pay when you start using.
Take a whole suite or pick a single app.
A la carte
Every app an agent runs on, priced one at a time
With a la carte, get:
Listings & MLS distribution Calisto ListingsOne listing record reaching MLS and every portal€79–€249/mo by listings
- Listings as structured records, not a PDF and a portal login
- MLS integrations plus Zillow, Realtor.com, Rightmove, and Domain
- One listing change reaches every screen and every portal
- One price change, every screen
Showings & open houses Calisto BookingsShowing scheduler with buyer context and access control€99–€299/mo by reservations
- Showings carry the buyer context, not just a time
- Showing access control ties entry to the appointment
- Open house sign-in creates contacts and books follow-ups
Client records Calisto RegistryOne client record from first message to disbursement€79–€249/mo by contacts
- One client record from first message to disbursement
- Every showing, offer, deadline, and document on the same record
- The book stays with the firm
Automations Calisto AutomationsLead qualification and showing feedback that run overnight€55 per user/mo
- An AI bot qualifies leads at 2 AM
- A showing feedback request sends itself after the appointment
- Deadline reminders fire from the transaction checklist
Business setup Calisto PurviewLicence details, tax, currency, and team configurationIncluded with every account
- Licence details, tax, currency, and team configuration
- Multi-region ready, with records in the jurisdiction you choose
- Eleven named business-unit types plus a neutral twelfth, each seeding the catalog
Brand standards Calisto BlueprintPresentation and disclosure standards set onceIncluded with every account
- Presentation, disclosure, and document standards set once
- Version-tracked with a snapshot on every edit
- Twelve authoring domains: SOPs, checklists, specs, curricula, templates, and brand kits
Team scheduling Calisto WorkforceAvailability, showings, and hours for the teamBasic tier included · €22 per user/mo
- Availability, showings, and hours on one roster
- Certifications and licence expiry visible on the person
- Member profiles, availability, and simple scheduling are included with every account
Pipeline (CRM) Calisto DealsCapture, qualify, nurture, convert, show, offer, close, refer€55 per user/mo
- Eight stages on one deal record: capture to referral
- Multi-source lead capture with deduplication
- Multiple-offer tracking against one property
- Twenty-four transaction stages through to closing
Listing presentations & CMA Calisto ProposalsComparable sales and live pricing in a branded link€35 per user/mo
- Comparable sales behind the price before the appointment
- A branded link with live data, not an emailed PDF
- Four matched properties in the buyer's inbox that evening
- Qualification before the weekend, not after it
E-signature Calisto SignMulti-party signing flows and form library sync€2.50 per envelope
- Multi-party signing flows for buyers, sellers, and brokers
- Form library sync so the current version is the one signed
- Representation agreements that sign in session
Earnest money & commission Calisto Payments75 gateways for deposits, disbursements, and referral payoutsCommerce subscription only
- Seventy-five gateways for earnest money and disbursements
- Referral payouts on the same rails
- Your processor, your terms, your merchant account
Trust accounting & commission Calisto LedgerEarnest money trust ledger and commission from the deal€40 per user/mo
- Earnest money held on a trust ledger, not a general account
- Commission calculates from the deal record at close
- Multi-party splits and production caps applied automatically
- Every financial event writes a balanced journal entry
Compliance & file audit Calisto AssureAudit-ready files, disclosures, and deadline trackingOps subscription only
- Audit-ready files with every disclosure and deadline recorded
- A failed item raises a finding and a corrective action
- Verification by someone other than the person who filed it
Office WiFi Calisto WiFiOffice network and guest sign-in€15 per location/mo
- Guest sign-in that turns a walk-in into a contact
- Office network and access points in one device list
- Access points sit in the same device list as your other hardware
Daily dashboard Calisto TodayShowings, deadlines, and pipeline in one morning viewIncluded with any Ops app
- Showings, deadlines, and pipeline in one morning view
- Tiles read live from the apps that own the work
- A report directory, a team scorecard, and a notice queue
Available Upgrades
Every App Works Independently. Calisto Pro works better together.
Pre-built configurations to customize: websites, kiosks, displays and apps designed for your industry.
Browse extensionsBuy concierge hours and our team does the data entry, the configuration and the training.
See concierge packagesRequest a proposal from a certified consultant who has implemented Calisto at your scale.
Request a proposalFrequently asked questions
WhatsApp keeps the conversation and loses the record: the preapproval letter is in one thread, the offer is in another, and the buyer who went quiet six weeks ago is unreachable. Calisto leaves WhatsApp where it is, threaded onto the contact through Inbox, and puts the presentation, the shortlist, the pipeline, the signatures and the portal behind it.
Yes. The buyer side is where the audition is hardest to win, and Calisto gives you its equivalent of a listing presentation: a branded shortlist link with live availability, price history, floor plans and a slot to book. The intake form captures budget, timeline and financing before anyone gives up a Saturday.
No. A CRM stores leads. It does not build the presentation that gets you the listing, verify the buyer before the tour, run the client portal, issue the lockbox code, sign the contract, or journal the commission with the lead source attached. Follow Up Boss and kvCORE need four more subscriptions beside them to do that.
Both. Calisto connects to 25+ MLS systems for IDX search, pipeline listing data and showing status, plus syndication to Zillow, Realtor.com, Rightmove, Domain, Idealista and 20+ portals worldwide. In markets with no MLS, which is most of LATAM and much of Africa, the listing catalog is the source of truth.
Digital lockbox codes generate with time windows and auto-expire rules, so a buyer has access for their showing slot only. A geofence detects when they leave the property and triggers the feedback request, which flows straight into the seller portal before the buyer reaches their next showing.
Exactly where it should be. Calisto coordinates the closing rather than replacing the professional who holds client funds in your market: every party gets their task and their deadline off the transaction checklist, the documents file under the deal as they arrive, and the commission journals from the deal record once the closing is confirmed. Brokerages that hold client money themselves have a separate answer.
The platform does not change. Start with Deals, Voice and Sites. Add lead routing, scorecards and ISA workflows when there is a team to route to, then multi-team dashboards, recruiting pipelines and compliance tracking when there are offices to govern. Nothing already running gets replaced, and the login never changes.
No. The property is one record. The listing you marketed for sale and the unit managed as a short-term rental are the same record, so the sale pipeline in Deals and the rental calendar in Bookings read it together, the turnover crew dispatches off it, and the owner statement carries your commission and your management fee side by side. Your seller becomes your owner without you rebuilding their history somewhere else.