The Global Standard for Production Rental Operations.
Unified by design, Calisto Pro connects inventory precision, warehouse logistics, and crew accountability across every contract and delivery. From a single depot to a national fleet, the operational backbone behind your logistical reputation, every day.
One platform for every rental operation
From AV production to equipment rental, party supplies to media broadcasting.
Equipment Reliability
Real-time tracking of maintenance history and item health.
Technical Manifests
Detailed lists of every cable, adapter, and component for a show.
Crew Skills Matching
Assigning technicians to jobs based on specific certifications.
Project Costing
Tracking labor and sub-rentals against the total project budget.
One source of truth for your entire operation.
Warehouse depth. Platform breadth. Pricing built for event rental companies. Pick all three.
Seven systems that define the best-in-class rental operation
Conflict-Free Inventory
Live availability engine with real-time conflict detection. Hierarchical tracking from serialized cameras (Trackable) to bulk stock and labor (Services), with automated buffer times for prep and strike.
Scan-to-Stage Pipeline
The industry's most advanced 9-stage warehouse workflow. Advance orders from Pending to Restocked using any browser-based camera — no proprietary hardware required. Weight and volume load calculation per transport run.
Intelligent Bundling & Kitting
Build "Wedding Packages" or "Concert Audio Rigs" with drag-and-drop controls. Kit Expansion auto-reserves every component the moment a bundle is booked, preventing subrental surprises.
Crew Scheduling & Labor
Availability matrix for technicians and stagehands with skills-based matching and double-booking detection. Digital packing slips and photo-documented condition inspections for field sign-off.
Automated Rental Store
24/7 embeddable booking engine with distance-based delivery fee calculation and a dynamic rate engine that auto-adjusts for daily, weekly, or monthly durations. Abandoned cart recovery included.
Crew Safety & Compliance
Electrical certification tracking, safety training records, and pre-event checklists — enforced per crew member and asset. Findings auto-generate Ops remediation tasks so nothing slips through.
Field & Crew Portal
A dedicated mobile-first portal for production crews in the warehouse and on-site. RFID endpoint monitoring, real-time GPS asset maps for flight cases in transit, and live voyager crew board.
27 Products. One Unified Platform.
Every order, every truck, one dashboard
Order Kanban, warehouse pipeline, transport board, crew scheduler, fleet analytics, and online store — all connected in real-time.
Order Kanban Board
Drag-and-drop orders through 8 lifecycle stages — New, Concept, Reserved, Picked Up, Mixed, Returned, Archived, Cancelled. Badge counts per stage, color-coded status indicators, and instant filtering by date, customer, or property.
Warehouse Pipeline
9-stage prep-to-restock Kanban with barcode scanning at every step. Packing slips, digital sign-off, and multi-warehouse transfers.
Transport Board
Vehicle assignment with capacity checking (weight + volume), driver routes, and real-time delivery tracking.
Crew Scheduler
Calendar matrix showing crew availability, skills matching, double-booking detection, and shift management.
Fleet Utilization
Heatmap showing which assets earn and which sit idle. Revenue per asset, depreciation schedules, and total inventory book value.
Online Store
Public catalog with real-time availability, shopping cart, multi-step checkout, and abandoned cart recovery with email automation.
Transform Your Business
From spreadsheet inventory to intelligent rental operations
See how rental companies evolve when every piece of equipment, delivery, and invoice is connected through Calisto Pro.
Before: Disconnected Systems
Inventory in a spreadsheet, quotes in Word, delivery routing on a whiteboard, and billing in a separate accounting tool. Every event starts from scratch.
During: Connected Platform
One system for inventory, quoting, contracts, delivery, setup, and billing. Every piece of equipment tracked from warehouse to event site and back.
After: Intelligent Operations
Data drives every decision. AI optimizes fleet utilization, predicts maintenance, and automates logistics so you handle more events with the same inventory.
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Asset Data Fields
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Operational Views
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Payment Gateways
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Products Included
Inventory platforms vs. Calisto
103 fields. 100+ views. No legacy tool comes close.
Legacy rental tools solve one problem. Calisto solves all of them — with CRM, e-signatures, crew safety compliance, and real-time GPS asset tracking out of the box.
The five systems no competitor combines
103 asset data fields and 100+ operational views across Ops, Equipment, Assure, Deals, Navigator, and Events Production. Rentman handles warehouse. Goodshuffle handles quoting. Calisto does both — plus crew safety compliance, real-time GPS asset tracking, and intelligence.
double-bookings — live conflict engine with automated buffer times for prep and strike
"Real-time availability across every serialized asset, bulk item, and labor service in your fleet."CONFLICT-FREE INVENTORY
warehouse stages tracked with any browser camera — no proprietary scanners required
SCAN-TO-STAGE PIPELINEto expand a kit — every component auto-reserved the moment a bundle is booked
INTELLIGENT KITTINGmanual packing slips — digital sign-off with photo documentation at every stage
FIELD SIGN-OFFrental store with dynamic rate engine — daily, weekly, and monthly tiers auto-calculated
AUTOMATED STORE56 payment gateways. 9 regions. Your choice.
Connect your preferred local payment provider anywhere in the world. Your merchant account. Your rates. Zero platform lock-in.
From quote to return
- 1QuoteCustomer inquires and receives professional quote
- 2ReserveBooking confirmed, contract signed, deposit collected
- 3DeliverEquipment delivered and setup at event location
- 4EventCustomer uses equipment during event
- 5PickupEquipment picked up and returned to warehouse
- 6InspectEquipment inspected for damage and condition
- 7CleanEquipment cleaned and maintained
- 8InvoiceFinal billing processed and payment collected
Rent more. Pay less per dollar earned.
Fleet management, quotes, logistics. All included.
Events charge 2% to the organizer and 2% to the ticket buyer. You choose how to split it.
You pay 2%, buyer pays 2%
Frequently asked questions
Yes. Calisto tracks equipment across unlimited locations with real-time stock levels, inter-warehouse transfers, condition monitoring, and automatic conflict prevention when items are double-booked.
Calisto includes route optimization, driver mobile app with turn-by-turn navigation, delivery proof with photos and signatures, vehicle fleet management, and automated customer notifications with delivery windows.
Calisto automatically calculates pro-rata charges for multi-day and hourly rentals. You can set deposit requirements, payment schedules, installment plans, and automated late fee calculations, all with 40+ payment gateway options.
Yes. The Navigator customer portal lets clients browse your equipment catalog, check real-time availability, request quotes, sign contracts digitally, and track their orders, all self-service. Rentman and Goodshuffle don't offer this.
Calisto uses a 9-stage Kanban pipeline: Pending, Prepped, Packed, Dispatched, On Location, Return Inbound, Received, Inspected, Restocked. Staff advance items between stages using barcode or QR scanning with audio feedback. Packing slips are generated automatically with digital sign-off.
Yes. Calisto tracks sub-rentals from external suppliers with full cost tracking and margin calculation. Sub-rental costs flow into the order P&L automatically. You maintain one order for the client regardless of whether items come from your fleet or a partner.
Yes. Calisto includes crew scheduling per booking, a crew availability board with skills matching, time tracking with clock in/out, overtime calculation, leave management, and a freelancer job board. Payroll data exports directly to your accounting system.
Yes. Calisto provides an embeddable booking widget via iframe and JavaScript snippet. It works with Shopify, WordPress, WooCommerce, Squarespace, and Webflow. You can customize branding with your logo, colors, fonts, and custom CSS.
Equipment condition is documented with photos at pickup, delivery, and return. Damage charges can auto-add to the client invoice. Deposits can be pre-authorized (hold without charging) and captured on damage or late return. Clean returns trigger automatic deposit release.
Yes. Start for free with full access to all 27 products. No credit card required, no time limit, and no feature restrictions. You only pay the 2% revenue share once you begin processing transactions.