How do market-leading developers deliver massive projects on time and on budget?
Calisto Pro connects land acquisition, milestone tracking, contractor billing, and capital calls into one precise backbone, eliminating friction across every build.
One operating system for real estate development
Everything an investor, a general contractor, a project manager, and a buyer touches, running off one record. A single-site build and a multi-phase master plan are held to the same standard.
Land, Entitlements & Design
The pro forma that decided to build, the permit that gates every milestone, and the drawing set every trade quotes from, held as records rather than PDFs.
Unit Inventory & Buyer Sales
One unit inventory every screen reads, a pipeline from kiosk to signed contract, and broker allocations that expire on their own.
Investors, Capital & Handover
Capital draws against milestones with investor reporting from live project data, and a handover that turns the purchaser into a resident on one record.
Payment Plans & Project Accounting
Milestone-linked plans collected across 75 gateways under the escrow regime the jurisdiction requires, with budget against committed against actual on every line.
Buyer Portal, Website & Marketing
Construction progress from the field, payment status from the ledger, a nine-page website that publishes from the catalog, and marketing that fires from milestones.
Procurement & Construction
Structured bid intake with a compliance gate before mobilisation, a cost delta on every change order, and one morning briefing across five apps.
Buyer Communication
Eighteen months of messages on one buyer record, whichever channel each of them arrived on.
Document Control & Records
Every document for Unit 15 returned in one search, filed by entity relation rather than by folder.
One platform for every property developer
The format changes. The login does not.
See unit availability, sales velocity, construction progress, and quality metrics across all active developments at once.
Leads are automatically scored, routed, and prioritized so your team focuses on the highest-intent buyers.
Compare deficiency rates, trade performance, and buyer satisfaction across every development in your portfolio.
Capital call tracking, automated capital summary roll-ups, absorption rate forecasting, and K-1 document access in a branded investor portal. The board deck stops being assembled by hand.
Three questions an investor asks before the second round
The Budget in Your Head
The project budget lives in one spreadsheet, emailed between the site office and the accountant, and in the developer's memory. Nobody can name the variance on foundation labour this week. The overrun surfaces at month seven, when the concrete is already poured and the only remaining option is to ask the investors for more.
The Contractor on a Handshake
The tiling crew was hired on a phone call. The scope lives in a WhatsApp thread. There is no insurance certificate on file, no signed scope, no cost delta when the buyer changes the finish mid-framing. When the invoice arrives 18% above the number you remember agreeing to, you have nothing to point at.
The Investor Update You Cannot Produce
The board meets Thursday. The capital summary gets assembled Wednesday night from bank statements, a construction photo folder, and whatever the project manager remembers. It is late, it is approximate, and every investor reading it is deciding whether to fund your next project.
Three ways to add your team to Calisto Pro
Three options adapt to every subscriber.
Add anyone to your system for tasks and scheduling
Add any Calisto user to your system to assign tasks or scheduling. This allows the user to be included in tasks and scheduling through Agenda. Because the user only sees the assigned task or shift, this is a great option for shift employees, third-party contractors, and volunteers.
Decide what every employee sees of your system
Admins who see everything
Add additional users as needed for full access to every app, every screen, and every record. Available at no additional cost for subscribers of Calisto Commerce and Calisto Ops.
Your team, your portals, and your admin access are all managed in Purview.
Plot the release. Sell it off the map.
A development is a map before it is a building. Draw the parcels, the streets, the model home, the sales centre and the amenities, and each lot becomes a record a buyer can be shown and a deposit can be taken against. Lots carry their own status, so a plan reads as availability rather than as an architectural drawing.
Land, Entitlements & Design
The pro forma that decided to build, the permit that gates every milestone, and the drawing set every trade quotes from, all held as records rather than spreadsheets, emails, and PDFs.
The Pipeline of Sites
Sites under review, under option, and under contract sit in one pipeline with their asking price, their owner, their option expiry, and the reason the last one was passed on. An option that expires in three weeks is a date with an owner rather than a memory. Due diligence carries a checklist and a deadline: title, survey, soil, environmental, utilities, access, encumbrances.
Pro Forma Becomes the Baseline
The pro forma carries unit mix, assumed price per unit, absorption rate, and construction cost per buildable metre. Residual land value works backwards from revenue, cost, and the return the capital requires. When the site converts to a project, the assumptions seed the opening budget and the pricing schedule. The assumption made in March is measured in October: actual cost and actual absorption report against them for the life of the project.
Every Consent, Its Owner, Its Expiry
Zoning, planning consent, building permits, environmental sign-off, utility connections, and pre-sale registration. Each carries its authority, submission date, review period, conditions, and expiry. A permit that lapses before the work it covers is scheduled is visible weeks ahead. Conditions of consent carry an owner and a deadline before they become occupancy problems, so the drainage condition attached to planning consent is a task rather than a footnote.
Permits Gate Construction and Sales
A building permit issues and files against the project: the milestone it gates opens in the construction programme, the trades whose mobilisation depended on it clear to schedule, and the pre-sale registration the jurisdiction requires records against the units it covers. When the authority asks for the file, it already exists.
One Current Drawing Set
Drawing sets by discipline and revision, issued to the trades and consultants they affect with a record of receipt. Superseded sheets stay in the archive. Submittals and shop drawings route for review against the set they belong to. The most expensive rework on any project is the one built correctly from the wrong revision.
RFIs With an Owner and a Deadline
Every open question carries an owner, a deadline, and the work it is blocking. The mechanical rough-in that cannot start until a ceiling height is confirmed is visible as a blocked milestone rather than as a delay somebody explains later. A question with no clock on it is a delay with no owner.
The Specification the Sales Catalog Quotes
The finish schedule the buyer chose from is the one the site builds. One specification sits behind the sales catalog, the contract, and the punch list, so the tile the buyer selected in the showroom is the tile the inspector checks at handover.
Unit Inventory & Buyer Sales
One unit inventory every screen reads, a sales pipeline from kiosk to signed contract, and broker allocations that expire on their own.
One inventory, every screen
Unit 22 Sells. Every Screen Updates.
A sales agent reserves Unit 22 at the sales gallery. The lot status changes from available to reserved. The project website removes it. The showroom kiosk updates. The co-broke realtor portal drops it. The buyer's portal reflects it. No phone call to the marketing team. The database is the communication.
Two Projects, One Price Sheet, Zero Deviations
Headquarters sets the pricing rules, the payment milestones, and the sales process. Both projects' sales teams operate within those parameters. The policy enforces itself: a field agent cannot offer a different price, even if they try.
Portfolio Dashboard
Every project: units sold, construction progress, quality metrics, contractor performance, capital commitments, and investor reporting. One view, no spreadsheet compilation and no driving between sales offices.
Viewing Booking and Warranty Coverage
Saturday viewing at 10am from the availability grid. At handover, warranty coverage creates: one-year general, two-year mechanical and electrical, five-year envelope, ten-year structural. A claim three years later checks coverage dates instantly. Community association membership begins automatically at handover.
Investors, Capital & Handover
Capital draws against milestones with investor reporting from live project data, and a handover process that transitions the buyer from purchaser to resident on one record.
Payment Plans & Project Accounting
Milestone-linked payment plans collected across 75 gateways under the escrow regime the jurisdiction requires, with budget against committed against actual on every cost line.
Milestone paid. Journal entry already exists.
Milestone-Linked Payment Plans
Seven payment milestones linked to construction events. A buyer signs and the plan attaches to the deal with the milestone schedule the construction programme drives. When the foundation pours, the second instalment becomes due and the payment reminder sends. The payment plan and the construction schedule are the same timeline.
The variance has a cause with a name on it
Cost to Complete, Not Cost to Date
The forecast to completion updates from committed contracts and remaining scope, so the number that matters is what finishing costs, not what has been spent.
One Approval Workflow, Not an Email Chain
Contractor invoices route for approval against the budget line and the milestone they belong to. Approval is a state on the record, not the last reply in a thread.
Retention, Back Charges and Lien Waivers
Retention held per contract, back charges applied against the trade responsible, and lien waivers collected before release. Each carries its own state on the subcontract.
Arrears, Defaults and the Clause
A buyer who misses a milestone enters arrears with the contractual clause that covers it attached: the notice period, the interest, and the remedy the agreement actually specifies.
The Balance Question Has One Answer
What a buyer has paid, what is due, and what remains outstanding resolve from one record rather than from three people's recollections.
Where the Money Went, in Nine Seconds
The investor asks where the money went. The answer is a query against the ledger the site team already updated, not a quarterly compilation.
Buyer Portal, Website & Marketing
Construction progress from the field, payment status from the ledger, a nine-page website that publishes from the catalog, and marketing that fires from milestones rather than memory.
Eleven automated triggers, zero manual follow-ups
Milestone Completion Alerts
Personalized buyer updates with unit number, phase, photos, and next payment due.
Pre-Delivery Inspection Scheduling
Automated scheduling of buyer walk-throughs before handover.
Defect Status Updates
Buyers see defect resolution progress through seven stages from the same portal login.
Warranty Expiry Reminders
Coverage nearing expiry surfaces to the buyer and the developer.
Retention Release Notifications
Retention amounts release on schedule with automated notification.
Deadline Breach Escalations
A milestone slipping triggers escalation before the board meeting, not at it.
Prospect Nurture Sequences
Registration through the project website triggers welcome email, floor plan shares, and phase launch announcements over weeks, running until conversion.
Phase 1 Buyers Sell Phase 2
Referral program with credits or upgrade discounts. The referral credit applies automatically and the marketing cost for that lead is zero.
Studio: Renderings and Launch Materials
Renderings, lifestyle photography, virtual tour content, and presale brochures managed in Studio. The floor plan gallery the website pulls from is the same asset library the sales office prints from.
Ethos: Brand Guard Across Projects
Logo placement, colour palette, typography, and legal disclaimers locked at the developer level. The sales office in Santo Domingo and the broker portal in Dubai publish under the same brand. Franchise or joint-venture partners operate within the guard rails.
Procurement & Construction Execution
Structured bid intake with a compliance gate before mobilisation, a cost delta on every change order, and a morning dashboard that shows milestone, defect, and payment in one briefing.
Structured Bid Intake
Subcontractor proposals arrive through a structured form with scope, price, and timeline as fields, not as a voice note. Three tenders for the same scope compare like for like. What each bid excludes is a field, which is where the cheapest tender usually stops being the cheapest. The awarded scope executes in Sign, filed against the project, the trade, and the cost category.
No Insurance Certificate, No Mobilisation
A contractor whose liability cover lapsed last month cannot be scheduled. The certificate, the licence, and the safety induction each carry an expiry, and the gate is enforced before mobilisation rather than discovered after an incident. The compliance gate is cheaper than the claim.
The Change Order Carries Its Cost Delta
When the buyer swaps hardwood for tile mid-framing, the change order carries the cost delta and waits for approval. A variation approved without a number is a margin nobody agreed to give away. Committed cost is a live number, so budget against committed against actual stays current without a parallel schedule. The variation executes in Sign with the buyer's approval attached, so the signed scope and the signed change are one audit trail.
Five Apps, One Morning Briefing
Milestone payments due: 12 buyers. Buyer inquiries pending: 7. Contractor invoices awaiting approval: 4. Open defect tickets: 11. Construction progress: Phase 2 at 67%, Phase 3 at 23%. Live data from five sources refreshing every 15 seconds, so the developer never cross-references a construction schedule with a payment plan spreadsheet.
The Photo Uploads, The Buyer's Phone Buzzes
A foundation milestone completes. The project manager uploads photos. Every buyer tied to that milestone receives an update with images of their building and the next milestone date. The construction record and the buyer update are one event: the photo is the notification.
A Two-Week Slip Moves Everything
Site reports, manpower counts, deliveries, weather, and delay causes capture in the field. When a delay pushes a milestone, the payment schedule, the buyer communication, and the trades sequenced behind it all move. Contractor scorecards track callback rates, so one contractor with triple the defect rate on electrical rough-ins is visible as a pattern across four projects, and the next project's contractor selection reflects the data.
Document Control & Records
Every document for a unit returned in one search, filed automatically by entity relation rather than into a folder somebody named eight months ago.
The contract filed itself under the deal, buyer, and unit
The Handover Package Assembles Itself
The reservation agreement signs. The signed PDF files automatically, tagged to the deal, the buyer, and the unit, so one document appears under all three simultaneously, with no duplication. No download. No rename. No re-upload. Construction photos from the field app file to the milestone. The buyer's passport files to the contact record.
One Search Returns Everything
Every document for Unit 15 and buyer María González, from the contract and floor plan to the permits, construction photos, passport and payment receipts: one search returns everything, assembled from entity relations, not from a folder someone named eight months ago. The lawyer, the escrow administrator, and the handover coordinator all find it by the buyer's name, the unit number, or the deal reference.
Letters That Know the Buyer
The welcome letter knows the buyer's name, the unit number, and the handover date. The payment reminder knows the amount due and the due date. The handover notice knows the inspection time and the unit address. Live data from the same database. Never stale.
Defect Forms Write to the Service Desk
A defect report form appears on the buyer's portal. The buyer photographs the issue and describes it. The form writes directly to the service desk with the unit, the buyer, the warranty period, and the photos attached. No re-entry from paper.
Units, milestones, quality, and pipeline in one view.
Lot availability, construction progress, quality metrics, deposit status, and buyer pipeline across every project from a single dashboard. The screen you open when an investor calls.
Development Command Center
Centralized portfolio analytics tracking unit yield, critical path milestones, escrow balances, and active sales velocity across all developments.
Lead Scoring and Pipeline
8-factor lead scoring with automatic routing, temperature classification, and conversion funnel analytics from Registrant to Closed.
Interactive Site Maps
SVG lot maps with 5 status colors, live data binding, and buyer click-to-inquire on your project website.
Construction Tracker
Milestone timeline with photo docs, automated buyer alerts, punch list assignment, and delay tracking per unit.
Warranty and Deficiency
7-stage workflow with Calisto AI triage, SLA monitoring, trade assignment, and escrow holdback management.
The investor asked for an update. You sent a link.
A signed contract in the sales gallery fires a deposit invoice, updates the lot map, provisions the buyer portal, and journals to the ledger. Four systems that used to be four logins are four consequences of one event.
record behind every development function. The lot status, the buyer contract, the payment plan, the construction milestone, and the investor report are views of one project, not systems exchanging files.
"The board pack used to take a night. Now the investor opens a portal."ONE PLATFORM
workflows fire from one phone signature: the deposit invoice, the lot status update, the welcome sequence, and portal access. The buyer signs and the project updates itself.
THE SIGNATUREpayment gateways across 30+ countries. The deposit lands in the buyer's currency through their preferred processor, held under the escrow regime the jurisdiction requires.
PAYMENT FREEDOMre-entry across the buyer record. Every WhatsApp message, email, phone call, and portal message files on one contact. The sales agent, the project manager, and the handover coordinator read the same history.
ONE BUYER RECORDthe callback rate on one contractor, surfaced across four projects. Trade scorecards, defect rates per unit, and buyer satisfaction inform the next project's contractor selection.
NEXT PROJECT KNOWS56 Apps. Working together.
Every app works on its own. Every app works better together.
Seven apps. One project.
In development, credibility is capital. Budget, contracts, draws and buyer sales on one record is what turns an investor update into a dashboard rather than a weekend.
Listings
Unit inventory with the phase, the release and the status on the unit itself, so what is available, reserved and sold is one answer rather than three versions of a spreadsheet.
Deals
Buyer pipeline from reservation through contract on the unit it belongs to, so a broker asking what is left gets the same number the sales office is working from.
Ledger
Budget, commitments, draw requests and payment plans in one set of books, so variance against budget is current rather than reconstructed for the next board meeting.
Sign
The buyer contract, the trade scope, the investor agreement, and the change order all execute in one place, filed against the deal, the unit, and the party, so a dispute starts from the signed document.
Depot
Trade contracts, variations, permits and certificates filed against the project and the trade, so a dispute starts from the executed document rather than from recollection.
Assure
Site inspections and handover snagging captured with photographs against the unit, so a defect at handover has an owner and a date rather than a conversation.
Navigator
A buyer and investor portal reading the live project rather than a PDF, which is what makes the quarterly update a link instead of a week of assembly.
Buyer communication for property developers
Every tool your project needs to reach a buyer is already built into Calisto Pro, and every one of them files on the buyer record the unit and the deal already reference.
A phone system for every business
Learn moreEmail on your domain
Learn moreEvery message from every channel in one place
Learn moreSee every interaction with every contact
Learn moreVideo meetings with no download required
Learn moreEvery communication organized by its contact
Learn moreTeam communication with operational context
Learn moreWhatsApp in March. Email in June. Call in August.
The handover coordinator opens a buyer's record. The WhatsApp exchange about the kitchen tiles from March. The email with the signed amendment from June. The call recording about the layout change in August. The payment confirmations. The portal messages about the warranty claim last month. One scroll.
Per-Project Phone, Routed Automatically
Every project gets a dedicated phone number provisioned automatically. Calls route to the sales team with automatic rotation. After-hours, an auto-attendant answers with project information and captures voicemail.
Virtual Tours for International Buyers
An international buyer in Dubai qualifying for the Golden Visa wants to see their unit before flying in. The virtual tour session runs through the platform. The recording and transcript file on the buyer's contact record.
No setup cost. Pay when you start using.
Mid-Size Developer
Listings
Every unit in the project, its marketing and its release schedule, at one monthly rate.
What you get:
Plus everything included above
Deals and Listings
The unit inventory plus reservations, payment plans and the buyer file through to handover.
What you get:
Plus everything in Listings
Pre-built configurations to customize: websites, kiosks, displays and apps designed for your industry.
Browse templatesBuy concierge hours and our team does the data entry, the configuration and the training.
See concierge packagesRequest a proposal from a certified consultant who has implemented Calisto at your scale.
Request a proposalYou build it, you sell it, and you still manage it.
Nothing here is an integration. It is one set of records that more than one part of your business already writes to.
See how Calisto compares for property development
Feature-by-feature comparisons against the platforms property development businesses use today.
Frequently asked questions
A live portal under your brand, not a document you send. They open portfolio summary, project holdings, their own capital commitments with committed, funded, and unfunded balances, distribution statements, K-1 tax documents, draw request status, and in-portal messaging with your investor relations team. The construction milestones and progress photos sit alongside the ledger figures, so the qualitative update and the financial position come from one source and always agree. Internally your team reads the same numbers on the same screen: collected versus committed versus outstanding, sell-through by phase, defect rate trending. When an investor calls, the answer takes nine seconds instead of a quarterly compilation, and that is the difference between a developer who gets a second round and one who does not.
Yes. Seventy-five payment gateways connect, across 30+ countries. Buyers pay deposits via ACH, credit card, wire transfer, or region-specific methods through the gateway that serves their market. Cross-border capital arriving in whichever currency and method the investor’s own market uses. The deposit amount, currency, and exchange rate are tracked in Ledger with full reconciliation.
Yes. Bring-your-own-backend is supported. Deploy on your own database and object storage, in your own jurisdiction, under your own control. A sovereign wealth fund requires data residency in Abu Dhabi. A regional government mandates permit data stays in-country. A developer with a compliance policy requires all buyer PII stored on their own infrastructure. The choice is yours: our infrastructure or theirs.
Yes. The 10-step setup wizard auto-generates a 9-page project website: Home, Floor Plans, Availability, Site Map, Options, Gallery, Register, Construction Updates, and Contact. The site binds to live data. When a lot sells, the website updates instantly. When a milestone is completed, the construction progress page reflects it. No web developer required. Custom domain support with automatic SSL provisioning.
The SVG-based lot map editor lets you visually design your site plan with lot parcels, streets, amenities, model homes, sales centers, and building footprints. Lots are color-coded by status (available green, reserved amber, sold red, held gray, under construction blue). Buyers click lots on your project website to see floor plan details and pricing. The map updates in real-time as lots sell. Choose from pre-built templates for suburban community or condo tower layouts, then customize.
One of three automated workflows runs depending on contract type. Purchase Agreements create sale records, update lot status, generate closing tasks, set up buyer folios, and send the welcome email sequence. Pre-Sale Agreements create reservations, build milestone-based payment schedules, and set notification tasks. Lot Reservations create holds with configurable expiration reminders. In all three cases, deposit invoices auto-generate and send immediately.
Schedule inspections, assign inspectors, and conduct room-by-room walkthroughs with a 10-category digital checklist (Structural, Electrical, Plumbing, HVAC, Finishes, Doors and Windows, Appliances, Exterior, Landscaping, Safety). Photo documentation attaches to each item. Buyer e-signs on tablet at the inspection. PDF report auto-emails to the buyer. When an item fails, a deficiency record is automatically created with category, severity, and photos carried over. Zero double-entry.
Yes. The homeowner portal (Navigator) lets buyers view warranty coverage with expiry dates, submit claims with category, description, location, and photos, track resolution status in real time, download warranty coverage PDFs, and communicate with your service team through in-portal messaging. All self-service, 24/7. Automated 30/60/90-day expiry reminders ensure homeowners submit claims before coverage ends.
Yes. The investor portal provides K-1 tax document access, distribution and payout statements, project-level and portfolio-level financial reports, draw request status, and direct communication with your investor relations team. Investors log in to their own branded portal under your company identity. Automated roll-up reports generate from your live data for board presentations and LP updates.
Every development touches several suites at once. Calisto Ops products (Deals, Proposals, Pulse, Navigator, Sign, Sync, Ledger, Assure, Signal, Access, Dispatch, Purview) handle the CRM pipeline, pricing, contracts, trust accounting, construction QC, warranty, and buyer/investor portals. Calisto Work products (Inbox, Mail, Voice, Live, Tasks, Calendar, Box, Contacts) handle buyer messaging, investor correspondence, per-project phone lines, virtual tours, milestone checklists, closing schedules, and document storage. Marketing Suite products (Sites, Apps, Studio, Campaigns, Forms, Ethos, Tickets, Echo, Reputation, Circle) handle the project website, buyer app, renderings and media, lead nurture, registration forms, brand identity, and events. All share one buyer record, one unit record, one timeline. A signed contract in Sign triggers a deposit invoice in Ledger, a welcome sequence in Campaigns, a construction task in Tasks, and portal access in Navigator.
Every workflow here was designed by someone who has actually run operations. The punch list workflow exists because that person needed to coordinate twelve trades on a single lot before the buyer walkthrough. The change-order approval flow exists because a buyer wanted to swap hardwood for tile mid-framing and the cost delta needed sign-off before the trade could proceed. The investor draw schedule exists because a capital call went out on Tuesday and the fund needed confirmation by Friday. Every workflow reflects a real operational scenario, not a product manager hypothesis about what developers might want.
