Instagram inquiry. Midnight contract. Morning deposit.
A bride finds your portfolio, signs the contract, and pays the deposit from one link. The date blocks. The questionnaire sends. From Santo Domingo to Nashville, every record connects.
Your Workflow
The workflow that runs itself
Inquiry to booking. Shoot day to gallery. Gallery to five-star review. Three connected acts, one client record.
The lead lands. The contract signs. The date blocks.
A couple finds your portfolio and submits the inquiry form with their date, venue, and package preference. The lead enters your pipeline with suggested packages matched to the event type. A follow-up sequence starts if they go quiet.
Sunrise at 6:12 AM. Your calendar already knows.
September 14th. The calendar shows sunrise at 6:12 AM for golden-hour portraits at the venue. Your second shooter is confirmed and has the timeline, location notes, and parking details on their phone.
The gallery publishes. The balance invoice sends itself.
The gallery goes live. The balance invoice sends itself. The bride pays without a reminder. The books update. The deal record shows "fully paid."
The contract, the gallery, and the review. One couple's arc.
One couple's journey runs itself from inquiry to review. Now — forty weddings, twelve quinceañeras, and four currencies in the same pipeline.
Forty weddings and twelve quinceañeras. One pipeline.
A solo wedding shooter with 25 sessions a year. A five-person studio covering weddings, quinceañeras, portraits, real estate, brand content, and corporate events. Every shoot type tracks through the same pipeline with its own package catalog, questionnaire, and delivery workflow.
14-Hour Wedding Days
Timeline builder structures getting-ready through reception exit. Every vendor contact, shot list item, and location note attached to the shoot record.
Sunrise/Sunset Awareness
Golden hour and blue hour times on every calendar date. Plan outdoor portraits without a separate weather app.
Second-Shooter Coordination
Assign second shooters per date. They receive the timeline, shot list, and vendor contacts automatically.
Sneak Peek to Full Gallery
48-hour sneak peek delivery. Full gallery with favorites, comments, downloads, and expiry-based reactivation.
Album Proofing
Clients review layouts, swap images, reorder pages, and approve the final album through the portal.
Vendor Blog Tags
Link every vendor to the couple. Blog posts auto-generate vendor mentions with backlinks for SEO.
Upcoming shoots, overdue deliveries, expiring galleries. One view.
The Rodriguez wedding gallery expires Friday and nobody has downloaded the proofs. The alert fires. A reactivation offer sends with a link and a fee you set.
Studio Dashboard
A September portrait session delivered two weeks ago still shows "editing" in the queue. The overdue flag fires. The client gets a status update. Revenue this month: $14,200 across six completed shoots, current after every payment.
Editing Queue
Every shoot in the pipeline: imported, culling, culled, editing, exported, delivered. Deadlines visible. Overdue shoots flagged. Lightroom sync status per job.
Lead Pipeline
Inquiries segmented by shoot type. Package quotes pending. Follow-up sequences active. Revenue forecast by month.
Gallery Status
Active galleries, expiring soon, expired awaiting reactivation. Download counts and favorite activity per client.
Review Pipeline
Review requests sent, responses received, pending replies. Google, WeddingWire, The Knot, and Yelp in one view.
Print & Album Orders
Orders by status: client selection, lab submitted, in production, shipped, delivered. Revenue and margin per product category.
Forty weddings across four currencies. All of it, yours.
Every shoot type, every market, one pipeline that scales. What does it replace? Six tools, six logins, and a spreadsheet. Here is the comparison.
Six logins become one. The spreadsheet disappears.
A bride inquires through Instagram at midnight. In the old workflow, you see the message Monday and copy-paste her details into a spreadsheet. Now, the inquiry creates a contact, enters the pipeline, and sends a follow-up before you wake up. The couple's final balance was a calendar reminder you set manually. Now, the gallery publishes and the invoice sends itself. The payment clears. Purview posts the journal entry. You check because you want to, not because you have to. The vendor list lived in a shared Google Sheet. Now, the blog post tags every vendor with links. Each vendor gets a notification. Three referrals come back.
The 6-vendor photography stack vs. Calisto Pro
Fifty products. Eight suites. Designed by operators.
The signed contract, the paid deposit, the delivered gallery, the approved album, and the five-star review all live on one record. Each event triggers the next. Nobody bridges the gaps manually.
record per couple where the contract, the gallery, the vendor tags, the print order, and the review request live together. No more cross-referencing Honeybook with Pixieset with Squarespace.
"I cancelled Honeybook, Pixieset, Mailchimp, and my Squarespace plan in the first week. Every couple is one record now."ONE RECORD
RAW files from a wedding day, synced from Lightroom into a culling queue with stars and color labels. Sneak peek delivered in 48 hours. Full gallery on your schedule, not your backlog.
EDIT TO DELIVERAM sunrise on September 14th. Your calendar knows. Your shot list includes golden-hour portraits at the venue. Your second shooter is confirmed and has the timeline on their phone.
SHOOT DAYproducts across 8 suites replace the patchwork. The gallery delivery tool that knows the couple signed last Tuesday because Sign tracked the contract and Deals closed the invoice.
CORE REALITYalbum revision request. The holiday card rush in October. The vendor who needs the blog tag by Friday. The couple asking about their sneak peek for the fourth time today. Calisto was designed by someone who has run these operations.
OPERATOR DNAFrom inquiry to five-star review.
The inquiry triggered the contract. The contract triggered the calendar. The gallery triggered the review. Fifty products designed by operators who ran these Saturday weddings.
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Products Included
0
Record per Client
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Gallery Expiry Surprises
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Suites, One Login
Six operational pillars. Products from all eight suites.
Lead Capture & Quoting
Inquiry forms with date, location, and package preference. Pipeline board per shoot type (wedding, portrait, commercial, real estate). Package quoting with line-item breakdowns, add-on albums, second-shooter fees, and travel surcharges. Automated follow-up sequences when a lead goes quiet for 48 hours. Powered by Deals, Forms, and Campaigns from the Ops and Marketing Suites.
Shoot Management
Calendar with sunrise/sunset overlays for outdoor shoots. Second-shooter availability and assignment per date. Location scouting notes, shot lists, and vendor contact sheets attached to each shoot record. Timeline builder for wedding days (getting-ready, ceremony, cocktail, reception, exit). Travel time buffers between back-to-back sessions. Powered by Calendar, Tasks, and Box from the Work Suite.
Editing & Delivery
Culling queue with star ratings and color labels synced from Lightroom Catalog or Capture One via Sync. Editing status tracker (imported, culled, edited, exported, delivered). Sneak peek delivery within 48 hours of the shoot. Full gallery with client-side favorites, comments, and download permissions. Gallery expiry dates with paid reactivation. Watermark templates applied on export. Powered by Studio, Box, and Navigator from the Marketing and Ops Suites.
Client Experience
Branded client portal: contract status, shot list, gallery access, album proofing, and invoice history in one login. Couple questionnaires for wedding day preferences, family group shot lists, and mood-board intake. Vendor coordination hub linking each couple to their florist, planner, DJ, bakery, and venue. Automatic vendor tag generation for blog SEO. Powered by Navigator, Forms, and Apps from the Ops and Marketing Suites.
Sales & Monetization
In-person sales (IPS) session workflow for prints, albums, framed art, and wall collections. Product catalog with margin tracking per item. Album design proofing with client approval flow. Upsell prompts triggered after gallery favorites exceed a threshold. Package landing pages with booking calendar and deposit collection. Powered by POS, Pulse, Sign, and Sites from the Ops, Work, and Marketing Suites.
Reviews & Growth
Review request sequences timed to gallery delivery (not shoot day). Aggregation from Google, WeddingWire, The Knot, and Yelp into one dashboard. Vendor cross-referral tracking: tag every vendor from a wedding, and when the blog post goes live, each vendor gets a notification with a backlink. Portfolio site builder with filterable galleries by shoot type. Powered by Reputation, Echo, Sites, and Campaigns from the Marketing Suite.
Photos uploaded to Storage and filed on the client's record in Deals
The gallery publishes through Navigator. The balance invoice sends through Payments. The payment posts to Purview. The review request queues in Reputation.
Storage, delivery, payment collection, accounting, and review requests are one continuous flow across four suites. No manual steps between them.
50 Products. One Unified Platform.
From inquiry to five-star review, and the referral that follows
- 1InquiryA couple finds your portfolio site, fills out the inquiry form with their date and venue. The lead lands in your pipeline with package suggestions pre-matched.
- 2BookSend the quote, contract, and retainer invoice in one link. The couple signs, pays the deposit, and fills out the questionnaire before you wake up.
- 3PrepTimeline builder structures the wedding day. Vendor contact sheet auto-populates. Shot list and mood board attached to the shoot record.
- 4ShootCalendar shows sunrise at 6:12 AM for golden hour portraits. Second-shooter confirmed. Location notes and parking details on your phone.
- 5EditRAW files sync from Lightroom. Culling queue tracks stars and color labels. Sneak peek gallery delivered within 48 hours. Full gallery on schedule.
- 6DeliverGallery goes live with favorites, comments, and download permissions. Client picks their album selections. Print orders flow into the product queue.
- 7GrowReview request fires after gallery delivery. Blog post tags every vendor for SEO. The couple refers three friends. Your pipeline fills itself.
Core is free. You pay only when revenue moves.
Core is free. Every photographer gets scheduling, client records, business configuration, and directory listings at no cost, forever.
Commerce charges 2% of revenue processed through the system. For a 40-wedding studio earning $140,000, that is $2,800 per year. The 2% covers the pipeline, proposals, contracts, and payment processing. No per-seat fee. No separate contract tool.
Nexus charges per client-facing page. The portfolio website costs $35 per month. The client gallery portal costs $75 per month.
Ops charges 1% of revenue for accounting, contractor management, and workflow automation. Commerce and Ops percentages are additive: 3% total when both are active.
The total for a $140,000-revenue studio is approximately $4,200–4,800 per year. One connected system. A comparable cost to four disconnected subscriptions that share zero data.
For a photographer in Santo Domingo earning $32,000, the total is roughly $960–1,150 per year. For the first professional infrastructure they have ever had.
High-Performance Ops. Zero Monthly Overhead.
Get all 15 Core modules at no monthly cost. You only pay 2% of processed revenue.
Frequently asked questions
The import wizard pulls client profiles, gallery metadata, and delivery history from Pixieset, ShootProof, and other gallery platforms. Most photographers finish in under two hours. Existing gallery links redirect so couples with bookmarked URLs still reach their photos.
The sync reads your Lightroom catalog and mirrors star ratings, color labels, and collection assignments into the editing queue. When you finish culling in Lightroom, your delivery pipeline already knows which files are selected. Capture One sessions work the same way.
You set the expiry window per gallery: 30, 60, 90 days, or custom. When the window closes, the gallery goes inactive. The client receives a reactivation link with a fee you set. They pay, the gallery reopens. No manual steps on your end.
Yes. Each shoot record has a second-shooter assignment field. The calendar shows availability for every shooter on your roster. When you assign a second shooter, they receive the timeline, location notes, and shot list automatically.
A client sits down for an in-person viewing session. The product catalog shows your cost and margin per item. They select wall art, album options, and framed prints. The order enters the production pipeline and tracks through to delivery.
Each couple record links to their vendor team: florist, planner, DJ, bakery, venue, videographer. When you publish the blog post, tagged vendor mentions generate with links back to each vendor's site. Each vendor gets a notification. This is how wedding photographers build referral networks through content.
A portrait client visits the seasonal landing page, selects a mini-session date and time slot, and prepays. The calendar blocks the window so it cannot overlap with a full shoot. After the sessions, batch delivery templates export and deliver 20 mini-sessions in one afternoon.
The portfolio site builds with filterable galleries by shoot type, package pages with booking calendars, blog with vendor-tag SEO, and lead capture forms. Custom domains, secure hosting, and analytics included. The site reads from the same catalog as proposals, so website pricing and quote pricing always match.