VENUE MANAGEMENT
How do premier venues flip from corporate conferences to night concerts effortlessly?
Calisto Pro unifies calendar bookings, floor layouts, concession stock, staffing, and facility readiness, ensuring your space is constantly operational and event-ready.
Calisto Pro
One operating system for venue operations
Calisto Pro is the software that runs a venue business, from the first message to the next booking: your whole building in one place, shared with your team, your clients and your vendors, backed up, and open from anywhere.
Every Inquiry Answered
Instagram, WhatsApp, email, calls and your form on one pipeline, and every room's dates held in line.
Bookings That Come to You
Your dates and prices on your own website, your reviews on Google, your past clients back.
Paid on Time
The deposit and every installment, collected the way each client pays, on the event.
One Change Reaches Everyone
The client's portal, one event order every department reads, and the roster from the count.
Vendors, Crew & Exhibitors
A link for their insurance, load-in and booth, and a credential for their rooms and hours.
The Turnaround
Every room turned as assigned work, inspected with photos before doors open, and the building's sensors watched.
The Final Invoice
Every bar tab and late extra on the event, and the invoice settled before the guests leave.
Every Screen
Room signs, wayfinding and the run of show on every screen, and on every guest's phone in your app.
Your Own Nights
Seats sold at your own door, and the promoter's show settled on the box office.
Every Venue
One standard pushed from head office and locked, and every building's P&L in one view.
Calisto Interact + Deals + Events
The 11pm message is answered by 11:01. The second couple to ask for the Garden knows they are second.
Calisto Interact puts Instagram, WhatsApp, email, calls and your website's form on one pipeline in Deals, each with how long it has waited. Calisto Events holds every date in line on its room.
Before CalistoFriday night · DealsSunday · DealsMonday · the pipelineThe bride's contactEvents · June · every roomMonday morningUnanswered since TuesdayOne pipelineThree coordinators, one threadVideo tourHolds in lineConfirmedEvery date with its line
A planner · to every venue in the city at onceVenue for 150, June, garden ceremony. Prices?
Instagram · TuesdayIs 12 June free for the garden?
Garden 12 June? López, call back+ Sánchez??
21:00 · WhatsAppDecember corporate dinnerA lead, with its channel and its time
23:00 · InstagramA bride · 12 JuneOut-of-hours reply on Carmen's rules
Site visit · Saturday 11:00On Lucía's calendarGarden · Courtyard
Website formGarden · 3 OctoberAnswered 09:12
Listing siteCourtyard · 24 AprilAnswered 09:15, before the other venues it went to
A listing the venue still keepsIts request lands on the same pipeline, and is answered first.
InquiryLópez & Ferreira · Instagram12 June · Garden · waited 1 min
QualificationBirthday · WhatsAppBelow the night's minimum spend
ProposalMeridia S.A. · emailGrand Hall · waited 2 h
ContractLumen S.L. · websiteMeeting Room · waited 20 min
DepositBoard Away-Day · callCourtyard · waited 1 h
Lucía, Marta and Pablo read the same threadNobody forwards anything.
Call with the bride · 10:20Became a video tour of the Garden14 min
The Garden · liveRecording and transcriptFiled on her contact
RoomSat 5 JunSat 12 JunSat 19 Jun
GardenBooked2 holdsFree
CourtyardFreeHeldFree
KitchenOne eventShared by two eventsFree
Loading dockFreeShared by two eventsFree
First hold · Garden · 12 JuneLópez & Ferreira WeddingLapses 1 March
Second hold · Garden · 12 JuneWedding · Javier SánchezSecond in line
Challenge the hold aheadJavier's couple is ready to signConfirm by Friday or lapse
López & Ferreira WeddingConfirmed with their deposit12 June · Garden
Wedding · Javier SánchezTold, and holds 19 JuneFirst hold
The avails linkA planner asks for a date without phoningOpened 4 times
Inquiries answered11 of 11Longest wait2 hDates bumped by accidentNone
Instagram · Hacienda Los Olivos · 23:00Hi! Is the garden free on 12 June? We're 150.Thank you for writing to Hacienda Los Olivos. 12 June in the Garden is open. Would you like to see it on Saturday at 11:00?Yes please!!Site visit booked · 23:01
Calisto Sites + Reputation + Automations
Your website says Saturday is free. Your reviews say book it. Your past clients book again.
Calisto Sites shows your dates and this season's prices on your own website. Reputation sends your happy clients to Google, and Automations brings past clients back before their date comes round.
Before Calistohaciendalosolivos.es · Plan your eventAfter last Saturday's weddingYour regularsOctober · DealsNext DecemberPaid by the monthRead from the calendarDay threeWeek twoAccountsBack before the dateOn the calendar
Listing · monthly invoicePremium placement, billed whether a lead comes or not
A lead from the listing · sent to every venue in the cityWedding, 120 guests, autumn. Send prices.
Sat 6 JunGardenBookedSat 13 JunGardenHeldSat 20 JunGardenFreeSat 20 JunGrand HallFree
A Saturday in JunePriced as June, the same price the proposal will carryGarden · €3,200
Per-head menuThis season's rate€95 a guest
Holiday Gala packageOn the page because the catalog has it switched onDecember
Meeting RoomBooked by the hour on the days between events, on the same calendarBy the hour
A visitor picks the Garden3 October · 120 guestsSent
On Lucía's pipeline · Garden · 3 October · 120With the date and the room, before she opens her email.
Day three · the feedback requestSent after the weddingAutomations
★★★★★ · the brideThe Google review prompt goesReviewed on Google
★★★ · another clientA private survey insteadAnswered by Carmen
Week two · share your photosThe couple uploads 64Received
Garden · ceremonyGarden · the archGarden · duskCourtyard · first dance
The Garden's galleryOn the website, and in next season's proposal for that room.
Meridia S.A. · third event this yearIts tier upgrades itselfPriority booking · annual credits
Jazz in the Garden · seasonRenews on its cycleEach subscriber's seats held
A school · 400 matinee seatsOn its account, with its historyAccount
A company's December partyOn its account, with its historyAccount
Meridia S.A. · December partyBack as a lead before the date comes roundInquiry
Started from last year'sThe room, the menu and the dietary list already on it.
Inquiries from your websiteMostReviews on GoogleAsked every eventNext DecemberBooked
Calisto Proposals + Sign + Payments
Deposit, midpoint and balance, paid on time, the way each client pays.
Calisto Proposals prices the hire from your own rates. Calisto Sign makes it the contract, and Payments collects the deposit and every installment the way each client pays, straight onto the event.
Before CalistoProposal · López & Ferreira WeddingThe event · 12 JunePayments · this weekEvery payment on its eventLast year's pricesFrom your own ratesSentConfirmedOn the event
Wedding Packages 2024.docxLast year's prices
Who paid whatLópez dep.?Meridia ???transfer 2/3cashapply by hand
Garden · ceremonyJune Saturday rate€3,200
Courtyard · receptionJune Saturday rate€4,800
Per-head menu · 150 guestsThis season's rate€14,250
AV PackageEvery part free that day€1,100
40 extra Chiavari chairsFrom a partner · counted once confirmed€240
Six guest rooms · the wedding partyOn the same proposal€1,080
Total · minimum spend €18,000 prefilled€24,670
Payment schedule · EUR
Deposit · 30%On signing€7,401
Midpoint · 30%12 March€7,401
Balance · 40%29 May€9,868
The holdGarden · 12 JuneConfirmed date
Function sheetOpened from the signatureOpen
Deposit · €7,401By cardOn the event
BalanceMidpoint and balance still to come€17,269 live
Midpoint · €7,401Reminded three days before, paid from the portalPaid
Meridia S.A. · midpointBy bank transfer, on its own termsLanded on the conference
López & Ferreira · midpointBy card, from the portalOn the wedding
The planner who brought the coupleHer commission, worked out on the hire10% · €800
Paid on time this monthAll of themApplied by handNoneWays to payCard · transfer
Hacienda Los Olivos · your wedding
López & Ferreira · 12 JuneMenuAndalusian · chosenContractSigned · 14:02Deposit€7,401 · paid by cardYour date is confirmed
Midpoint due 12 MarchA reminder from Hacienda Los Olivos: your midpoint of €7,401 is due in three days.PayPaid · receipt sent
Calisto Navigator + Events + Workforce
The count changes once. The client, the kitchen, the floor and the roster all have it.
Calisto Navigator gives your client a portal under your name to approve, pay and send their guests' needs. Calisto Events turns every change into one event order, and Workforce staffs it from the count.
The couple's phoneRe: Re: Fwd: Menu v4 FINALhow much do we still owe?
Taped up in the kitchenEvent order · revision 3150 coversrevision 4 is in Lucía's email
López & Ferreira Wedding · 12 June · the couple's portalLucía Romero · the event orderWorkforce · the rosterEquipo · the wedding's HubMeridia S.A. · the same kind of portalSaturday · 180 guestsevents.haciendalosolivos.esFunction sheet signed againFrom the countAnnual Sales ConferenceEveryone has it
HOHacienda Los OlivosLópez & Ferreira · 12 June
TastingThu 6 March · 18:00 · bookedTastingSat 8 March · 12:00 · open
Midpoint · due 12 March€7,401
Paid · receipt in your portalFloor planReady to approveApprove the floor plan
Run of showApprovedYour guests' dietary forms128 of 150 answered
Crew · SaturdayYour shiftLópez & Ferreira WeddingServer · 15:00 to 01:00Bar service · certified
Meridia S.A. · the planner's portalAnnual Sales ConferenceAV requirementsSentFloor plan · Grand HallApproved
Under your name
Your logo, your colors, your domainevents.haciendalosolivos.esNavigator
Tasting datesBooked by the coupleOne booked
The event orderTheir menu choices and the table count150 guests
The payment schedule
DepositBy card€7,401 · paid
MidpointDue 12 March€7,401 · due€7,401 · paid, receipt sent
BalanceDue 29 May€17,269 still to pay€9,868 still to pay
The Courtyard · to its real size
Head tableLong tableGluten-freeNut allergy
Guests dragged from the RSVP list onto seats, with their dietary tags.Run of show · approved
18:30 ceremony · Garden20:00 dinner · Courtyard
The kitchen sheet · dietary needs
14 allergies and dietary needsOn the kitchen sheet and the floor plan, counted.
Saturday · from the count
Diego MarínBanquet captain · 15:00 to 01:00
Two more serversFrom the count · one pool of peopleAdded
BartenderCalled out · 11:20Out
Server, certified for bar serviceSwapped in · certification checkedConfirmed
The certification checked before the swap confirmsThe roster is on the crew's phones.
Lucía RomeroCount is 180. Function sheet signed again.
Álvaro Gil · kitchenPrep list and tray labels up to 180. 14 dietary needs on it.
Diego Marín · floorEighteen rounds. Linen counted.
Sonido Sur · AV leadHead table mic moved to the new plan.
The handover note, on Diego's shiftCourtyard set by 17:00, the head table mic tested.
The planner's portal · Annual Sales Conference
AV requirementsSent from the portalOn the event order
Floor plan · Grand HallApproved by Meridia's plannerApproved
Menu cost€17,100was €14,250Round tables of ten18was 15Linen18 tableclothswas 15Prep list · tray labels180 coverswas 150Floor plan18 rounds placedCourtyardInvoice€27,520was €24,670
Function sheetBack for signatureSigned again · 16:40
Guests180Changes madeOneCalls madeNone
Why Clients Love Calisto Pro
What venue operators find when one change reaches everything
What changes when the proposal, the event order, the roster, the terminals and the final invoice are the same, and the client only has to say it once.
1
guest count change, and the event order, the invoice, the prep list, the staffing schedule and the floor plan all reflect it before anyone picks up a phone.
ONE UPDATE1
turnaround between Saturday's wedding and Sunday's conference, given to a crew as work with its room, its checklist and its deadline, rather than remembered at midnight by whoever is still in the building.
TURNOVER ASSIGNED0
lock-in. The client history, the function sheets, the vendor certificates and every floor plan export on any plan. Run on your own servers where a municipal or university venue requires it.
YOUR DATA100%
of vendor certificates, permits and floor plans checked against the event date rather than filed and forgotten. The certificate that lapsed before load-in is caught by the software, not by the fire marshal.
COMPLIANCE HELD73
payment methods for deposits, progress payments and the final balance. The corporate client pays on their terms and the deposit still lands on the event.
GET PAID ANYWHEREOne
Line of Holds on Every Room, So the Second Couple to Ask for the Garden Knows They Are Second
One
Event Order the Kitchen, the Floor, the Desk and Accounts All Read
One
Worksheet From a Promoter's Offer to the Night's Settlement
Zero
AV Packages Promised With a Part Missing
Calisto Events + Access
The florist's insurance runs out a week before the wedding. You find out a week before.
Calisto Events gives every vendor and exhibitor a link: their insurance, their load-in, their booth. Calisto Access issues a credential for their rooms and their hours, which ends itself at load-out.
Before CalistoLópez & Ferreira Wedding · VendorsFeria del Aceite · Grand Hall · OctoberAccess · credentialsLoad-in dayNobody checks the dateOne lapses before the weddingArrivedStill missing: 1Booths G1 to G24Ends itself at load-outEvery certificate in
certificate attached?InboxUnread
Re: certificate attached?InboxUnread
Re: Re: insurance for SaturdayInboxUnread
Binder · vendor certificatesFiled, never checked against a date
The catererLoad-in 12:00 to 15:00Certificate valid to 2027
Flores del SurLoad-in 10:00 to 14:00Certificate lapses 5 JuneNew certificate · valid to 2027
Sonido Sur · AV crewLoad-in 06:00 to 12:00Certificate valid to 2026-12
The bandSoundcheck 17:30Certificate valid to 2026-09
Flagged on 5 June, the day it lapsesNot on the wedding day, 12 June.
The band · technical riderSigned and filed on the eventIts lines are the crew's pre-show checklist
Still missingOne method statement · Sonido SurThen none
G1€750SoldG2€450SoldG3€450HeldG4€450AvailableG5€450SoldG6€750Available
Each exhibitor's linkTheir booth, their load-in and their manual24 links
Build-up · three show days · breakdownOne eventGrand Hall
SponsorsEach tier and the activation it was promisedGold · Silver
Flores del SurGarden · Courtyard · Sat 10:00 to 14:00Wallet pass · service door
Sonido SurLoading dock · stage · Sat 06:00 to 12:00Wallet pass · loading dock
Feria del Aceite exhibitorsGrand Hall · Build-up to breakdownBadge · scanned at the visitors' door
Every door event logged on the eventAnd each credential ends itself at load-out.
Certificates in before load-inAll of themCredentialsRight rooms, right hoursBadges to collectNone
Flores del Sur · your linkLópez & Ferreira WeddingLoad-inSat 12 June · 10:00 to 14:00Insurance certificateLapses 5 JuneUpload the new certificateUploaded · valid to 2027
Calisto Dispatch + Assure + Signal
The wedding ends at midnight. The Grand Hall is ready for the conference by seven.
Calisto Dispatch gives every turnaround to a crew as work, with its room, checklist and deadline. Calisto Assure checks the building before doors open, and Signal watches the climate, leaks and smoke.
Hacienda Los OlivosBefore CalistoHome · SaturdayCalendar · the weekendDispatch · Assure · SignalMonday 7:00
Grand Hall · midnightReset for Meridia 8am??
WhatsApp · Hacienda staffwho is doing the Grand Hall?
Rooms booked today3Turnovers2Inspections due1Work orders open2
18:00 · López & Ferreira WeddingThe Garden, then the Courtyard · until midnightToday
Turnaround · the Grand HallDue Sunday 18:00Assigned
Saturday · López & Ferreira WeddingThe Garden and the Courtyard · until midnightBooked
Turnaround · the Grand HallDispatchCrew of four · deadline Sunday 18:00Rounds outTheater-style for 220The stageThe lecternThe projection screen
Monday 8:00 · Annual Sales Conference · Meridia S.A.The Grand HallBooked
The ceremony runs forty minutes lateThe dinner behind it moves, and the turnaround crew's start moves with it.
Turnaround · the Grand HallWorked Sunday with photos and the parts usedDone 16:40
Pre-event inspection · the Grand HallPablo Navarro · Monday 6:30In progress
Finding · emergency light over exit 2 outWork order opened, fixed, closed 6:52Closed
Signal · leak sensor under the Courtyard barCrossed its line · incident opened, a crew sentCrew on the way
TurnaroundCrew of four · Sunday 16:40Done
InspectionPablo Navarro · AV signed off by Diego MarínSigned off
Exit 2 lightFixed 6:52Closed
Sunday · crew phoneReset the Grand HallRounds outPhotoTheater-style for 220PhotoThe stagePhotoThe lecternPhotoParts used2 lectern cables
Monday 6:30 · PabloPre-event inspectionFire exits clear and litPablo · photoCapacity certificatePablo · photoEgress and accessibilityPablo · photoAV checkSent to Diego to sign off
Calisto Station + Ledger
Every bar tab and late extra is on the final invoice before the guests leave.
Calisto Station runs every bar and concession terminal on its own menu, each sale posting to its event. Calisto Ledger closes the final invoice on the actual count, menu, hours and bar.
Hacienda Los OlivosBefore CalistoStation · terminalsSaturday 23:00 · the wedding1:00 · the settlementSettled
Foyer Bar · Z reportCourtyard bar · Z reportTerrace Kitchen · Z report
Sunday morning: which event was each till on?QR payment €240 · typed into the till by hand
Foyer BarIts own menu · 24 itemsPublished
Terrace KitchenIts own menu · 11 itemsPublished
Merch tableIts own menu · 6 itemsPublished
One price listEvery price on every terminalSpritz €11 → €12
A price changed onceIt changes on every terminal.
Courtyard bar · two cocktailsA guest orders · 23:00€24
Posted toThe tab follows the eventLópez & Ferreira Wedding
Lucía · the bar against its budget
Bar spendWhile the dancing is still going€2,940 of €3,500
Estimated against actual · each change with the day it was agreed
Guests · estimated 160, actual 180Agreed 2 Sept€26,100
The menu · four coursesAgreed 14 Aug€3,600
Two extra hoursAgreed on the night€1,400
The bar · from the terminals412 sales€3,180
Settled at 1:00180 guests, the menu, two extra hours and the bar€34,280
Damage depositNothing damagedReleased
Balance · a code the couple scansFinal invoice in LedgerPaid€6,280
One Event, Start to Finish
From the first message to the next booking
Every step works from the same event, so the client says it once and nobody keeps a list.
Without CalistoWith Calisto
A website with last quarter's prices, updated when someone remembers
The question "Is Saturday free?"
Seen by one coordinator, invisible to the manager
The 11pm message
A Word template with last quarter's prices
The proposal
Revision four in an inbox, revision three in the kitchen
The event order
Filed and forgotten
The vendor's insurance
Remembered at midnight by whoever is still in the building
The turnaround
A till that does not know which event is on, reconciled next morning
The bar
In a shared drive nobody can search
The rider at 6am
A thank-you message, and hoping someone remembers in ten months
After the event
The manager remembers, or does not
Your best corporate client
Calisto Display + Apps + WiFi
The doors run late. Every screen in the building, and every phone in it, already says so.
Calisto Display puts every screen in the building on the day's events: room signs, wayfinding, the run of show, your sponsors. Calisto Apps and WiFi put the same day on guests' phones, under your name.
Printed A-frame · the foyerFriday · Board Away-Day →Still up on Monday
A guest, with a printed agendaExcuse me, where is the Meeting Room?
Foyer · wayfinding
Annual Sales Conference · Meridia S.A.Grand Hall →Product Launch · Lumen S.L.Meeting Room →Doors 9:15 · running fifteen minutes late
Meridia's sponsor loop · between sessions
Outside the Meeting RoomNow · Product Launch · Lumen S.L.Next · Board Away-Day · Inés Ferreira
The Grand Hall · the programThe Garden · 19:00
9:00Keynote11:00Breakouts13:00Lunch · the Courtyard
Jazz in the GardenThe bar's menu board
Hacienda Los Olivos · the appTodayThe programKeynote 9:00 · the Grand HallThe wayTo the Meeting RoomIn the walletAutumn Gala Dinner ticketWiFi sign-inIn the venue's look, with Meridia's sponsorHacienda Los Olivos · nowDoors at 9:15 today.
Calisto Tickets + Events
A conference at noon. Your own concert at nine, sold at your own door.
Calisto Tickets sells the nights you produce on your own page, seat by seat and section by section, scanned at your own door. Calisto Events settles a promoter's night on the actual box office.
The Grand HallBefore CalistoFriday · theaterSaturday · the galaYour own page · your doorThe Garden · a promoterBoth nights
Autumn Gala Dinner · on another site's page500 tickets sold. Buyer list: available to the site, not to you.
Who came to our gala?ask the ticket site?
Curved rows, aisles and accessible seats
VIPPast guests from Monday€120
Table of tenPast guests from Monday€950
General admissionEveryone from Friday€45
Autumn Gala Dinner · Hacienda Los Olivos' own pageEvery buyer on your side500 tickets
A pass in the walletScanned at your own doorScanned 214
Will-callA kiosk in the foyerOpen
Summer Concert · Inés FernándezThe Garden, rented to a promoterTicketing off
The offerA guarantee versus the door€8,000 vs 80% of net
Break-evenWhere the door pays more630 tickets
After load-out · the same worksheet
The actual box office1,140 sold at €35€39,900
The real expensesSecurity, power, the bar staff−€9,600
80% of netMore than the guarantee€24,240
Noon · Annual Sales ConferenceThe Grand HallHosted
21:00 · Autumn Gala DinnerYour own page, your own doorSold
Summer Concert · Inés FernándezOn the actual box officeSettled
Calisto Blueprint + Ledger
Three halls or thirty buildings. Set it once, and it arrives locked.
Calisto Blueprint sends one cancellation policy, contract template and checklist from head office to every venue, locked where it matters, and Ledger gives each building its own P&L and the portfolio one view.
Head officeThree venues · one standardBefore CalistoBlueprintLedgerPeople and clientsThe month
Email · from head officeNew T&Cs attached, please use from Monday
Hacienda Los OlivosT&Cs v3Teatro AlamedaT&Cs v2Jardines del RíoT&Cs v1 (2023)
Blueprint
Cancellation policyChanged once · every venue inherits itLocked
A change tried at Teatro AlamedaRefused · set by head office for every venue
Function sheet templateSent to every venuev7
Setup checklist · teardown procedureEvery venueLocked
Municipal fire codeSent as an Assure checklistSent
Ledger · this month
Hacienda Los OlivosSevilla · 4 spaces€184,200
Teatro AlamedaSevilla · 2 halls€96,800
Jardines del RíoCórdoba · outdoor€61,400
Shared utilitiesAllocated to each building€12,300
The portfolioRolled up · one view€342,400
A civic venueGrants and capital budgets beside the hire revenueSame books
People and clients
A bartender certified at one venueWorkforceCertified at all three
Meridia S.A. · annual creditsUsed at Hacienda Los Olivos and Teatro Alameda€18,000 left at both
The Connections
Twenty-two apps. One client record.
The date, the contract, the event order, the crew, the building, the screens, the till and the final invoice are one record, which is why a change made in one app is a change every other one already has.
Venue
Interact
Deals
Events
Sites
Reputation
Automations
Proposals
Sign
Payments
Navigator
Workforce
Access
Dispatch
Assure
Signal
Station
Ledger
Display
Apps
WiFi
Tickets
Blueprint
Interact
Instagram, WhatsApp, email and calls on one timeline per client, every coordinator reading it.
Deals
Every inquiry on one pipeline, with where it came from and how long it has waited.
Events
Every room's dates held in line, the event order, the turnaround and the settlement.
Sites
Your website with live dates and this season's prices, read from the calendar.
Reputation
Your happy clients sent to Google, the rest to a private survey.
Automations
The out-of-hours reply, the feedback on day three and the rebooking in month ten.
Proposals
The hire priced from your own rates, the proposal becoming the event order.
Sign
The contract, the rider and the function sheet signed on any device.
Payments
The deposit and every installment, the way each client pays.
Navigator
The client's portal under your name: approve, pay and send their guests' needs.
Workforce
The roster from the count, with every certification checked.
Access
A credential for each vendor's rooms and hours, ending itself at load-out.
Dispatch
Every turnaround a crew's work, with its room, checklist and deadline.
Assure
The building checked before doors open, a photo on every line.
Signal
Climate, leaks and smoke watched, a breach sending a crew.
Station
Every bar and concession terminal on its own menu, posting to its event.
Ledger
The final invoice on the actual count, and every building's P&L.
Display
Room signs, wayfinding and the run of show on every screen.
Apps
Your venue's own app in the stores, under your name.
WiFi
Guest WiFi with a sign-in page in your own look, or your sponsor's.
Tickets
Your own nights sold seat by seat and scanned at your own door.
Blueprint
One standard set at head office, arriving locked at every venue.
The full stack
Calisto Pro for Venue Management
Events
- Today by the clock: rooms booked today, events on today, gear going out and gear due back
- The next seven days: inquiries waiting, holds running out, function sheets to agree, open shifts, settlements to pay and late returns
- The venue's work orders due, open requests and inspections due today
- Every room and hall on one calendar that knows a space cannot be in two events at once, with maintenance windows, blackout dates and setup and teardown buffers beside the bookings
- The kitchen, the loading dock, the freight lift and the parking flagged where concurrent events share them
- The line of holds on each room and date: move to first, move in line, challenge, extend, confirm or release, and the line closes up; confirming over a hold ahead asks first
- A held date lapses on its own day, and the client and the owner are told
- An avails link where a planner or promoter sees your dates, view-only or able to ask for a hold, switched off any time
- A space that runs long carries the room behind it: the ceremony forty minutes late moves the dinner and the turnaround crew
- Site visits on the host's calendar with the rooms they show and what came of them
- An inquiry below the day's minimum spend flagged; minimum spends prefilled from the venue price book, and any shortfall charged when it is settled
- The payment schedule and its deposits on each hire, in the hire's own currency; Collect the Balance as a code the client scans before they leave
- Hire charges, location rates, room setup rates and cancellation terms; the commission owed to the planner who brought the hire
- A function sheet per event with the setup, the menu, the timings, the A/V and dietary notes, sent for signature
- The guest count moved once moves the bookings, the invoice, the function sheet, the prep list and the floor plan
- The prep list and the load list written from the package, and tray labels printed
- Event templates and event packages priced per guest; The Next One starts the next event from this one
- The advance for a touring show, a keynote speaker or a band: rider, technical rider, travel and setlist, answered by the agent on a link
- The day sheet and the run of show cue by cue on a phone, on the venue's clock; Running Late moves the cues behind it
- The door: QR guest lists, zones, VIP entry, parking and accreditation; the banned list checked there too
- Incidents with a photo, the logbook, and a work order for anything broken
- The safety file: each event's permits, checks and documents
- Event Staff: every post filled from your team's shifts, staff, event workers and volunteers, with volunteer hours kept out of payroll
- Each vendor's own link: their insurance certificate checked against the event date, their load-in window, their documents and what is still missing
- Booths on the event's floor plan, available, held or sold from their sale, and exhibitor badges scanned at the same door
- Sponsor tiers, what each includes, and each agreement's deliverables with the proof
- Locations, rooms, halls and stages, space setups, minimums and room blocks
- Seating plans for a theater or a ballroom: curved rows, aisles, accessible seats, rounds, longs and head tables, saved for any booking
- Set up, take down and turnovers between bookings, each a task worked on a phone, with Dispatch
- Promoter offers: a guarantee, a share of the gross or the net, versus or a co-promote, with the break-even from the ticket scaling, and the settlement on the actual box office
- Chairs, staging, linen and AV as products and kits; an AV package available only when every part of it is
- Gear hired in counts as stock once the partner confirms; a unit in for repair is out of the count
- Pull sheets, scan out and in, the return inspection and damage; deliveries, collections and will-call
- A damage waiver as a fixed price or a percentage of the hire, in the hire's own currency
- Venue pace, revenue year on year, location performance, room use, lost business and lead sources; every figure per currency
Deals
- Every inquiry on one pipeline with a value, a next step and a date, so the wedding that went quiet in February is a follow-up, not a lost lead
- Inquiry, qualification, proposal, contract and deposit, a deal advancing only when the step before is done
- Where each inquiry came from and how long it has waited, per coordinator
- The pipeline forecast, lost business and lead sources
Proposals
- The room, the per-head menu and the AV priced from the catalog at today's rates
- The proposal becomes the event order, not retyped into one, so what the client signed is what the kitchen and crew read
- The quote, the contract and the payment schedule on one link the client opens on any device
- Tracked to acceptance
Sign
- Rental agreements, technical riders and vendor agreements signed on any device, the signer needing no account
- Sent from the event it belongs to, and filed back against it once signed
- The signed function sheet confirms its event
Payments
- 73 payment methods for the deposit, the progress payments and the final balance, the way each client's market pays
- Installment schedules tracked against the contract terms, the balance live
- The corporate client pays on their terms, and the deposit still lands on the event
- Every payment in the currency it was paid in; mixed totals shown per currency, never converted
Tickets
- Galas, concerts, recitals and open houses sold on your own page and scanned at your own door
- Ticketing off when you rent to a producer, on when you produce
- Seat maps with general admission, reserved, VIP and table sections, each with its price and its sale window
- Discount codes, waitlists, passes in Apple Wallet and Google Wallet, and QR check-in
Registry
- Clients, promoters and their full event history, one person on one record every app reads
- Season subscriptions: tiers, renewal dates, family plans and corporate boxes, a subscriber's seats held across the season
- Corporate memberships and annual event credits that deplete across every venue on one balance
Rentals
- Events' Rentals area is the Rentals side, whole: products, kits, quotes, pull sheets, deliveries, sub-rentals and maintenance on the same records as the event the gear goes out for
- A business whose work is renting starts in Events (/event-rentals)
Sync
- The ticketing platforms and venue marketplaces your events are sold on, connected once, per event
- Distribution per event, its status and the orders and reservations they send
Dispatch
- Turnovers, setups and maintenance on one task feed, each with its room, crew, checklist and deadline
- A failed inspection arrives as a job with its checklist
- Repairs raised on the night file against the room and carry into the maintenance queue
- Recurring work orders and the building's equipment, with its service history
Assure
- Pre-event inspections: fire safety, capacity, egress and accessibility, with a photo on every line
- The person who set it up cannot sign it off
- A finding stays open until it is fixed, and raises its corrective action
- Vendor certificates and permits checked against the event date
- Drills, permits and licenses, and the certificate the fire marshal asks for found in seconds
Signal
- Heating and cooling, smoke and CO, water leaks, occupancy, air quality and climate sensors, beside the locks Access controls
- Readings against their threshold lines; a breach opens an incident and can send a crew
Access
- Time-limited, zone-scoped credentials for staff, crew and vendors: mobile key, wallet pass, PIN, key card or remote unlock
- A rigging crew gets the loading dock and the stage deck from 6am to noon and nothing else, and the credential ends at load-out
- Doors, docks and back-of-house zones on one rule set, every door event logged against the event
WiFi
- Guest WiFi across the halls, the foyer and the exhibitor floor, with a sign-in page you lay out yourself
- Your brand or a sponsor's on the sign-in page, never a router maker's
- Networks per space, bandwidth tiers and usage reports
Workforce
- Staffing built from the event order: servers, bartenders, security, AV, housekeeping and the dock, each department with its coverage rules
- One person never rostered into two rooms in the same hour
- Certifications and licenses with their expiry; a lapsed one takes the person off the roster before it publishes
- The roster published to staff phones; clock in against the shift; overtime flagged as it accrues
- Swaps requested and approved where the roster lives; handover notes on the shift
- Union agreements, call rules, break schedules and department rate cards read by the roster and the timesheet
- Labor cost as a share of event revenue and hours per cover, on the event
- One staff pool across every venue
Ledger
- Deposits on the books the moment they land, the balance live
- Every terminal's takings, the bar tab and late additions on the event, reconciled with no next-morning spreadsheet
- Per-event and per-space P&L; the final settlement of actual costs against estimates
- Every building's P&L with shared utilities allocated, the portfolio rolled up; grants and capital budgets for a public building
Automations
- A guest count change updates the event order, the invoice, the prep list and the roster
- The out-of-hours reply to an inquiry on your own rules
- Status changes tell the right team: load-in for the setup crew, doors for front of house, reconciled for the final invoice
- Feedback on day three, photos in week two and the rebooking reminder in month ten
Inventory
- One inventory for food and furniture: one count behind the bar, the linen store and the AV cage
- A confirmed count recalculates the ingredients against recipes, the round tables, the linen and the bar pull
- Counts, transfers and valuation across every location
OrderFlow
- Event orders and concessions in one queue; each outlet with its own terminal and menu
Navigator
- A portal under your logo, colors and domain for each client: couples, planners, corporate producers, promoters and exhibitors
- Tasting dates to book, the payment schedule with Pay, the event order, the floor plan to approve and the run of show to approve
- Guests' dietary forms that reach the kitchen sheet and the floor plan
- Insurance certificates uploaded, AV requirements sent and requests for proposal submitted, on the same event the coordinator works
- You choose what each outside person can see and change
Display
- Room signs, wayfinding, the run of show, wait times, room status and sponsor content on every screen in the building
- A doors delay changes the foyer screens because the event's status changed
- Menu boards that read the bar's menu
- Any TV, from Apple TV and Android TV to a browser
Apps
- Your venue's own app in the App Store and Google Play: the schedule, wayfinding to the seat, the ticket in the wallet, the bar menu and push notifications
- Built under your own developer accounts and your own name
Sites
- Your website with live availability and this season's prices, read from the calendar and the rate card
- Event packages shown while the catalog has them on
- The inquiry form opens the contact and the lead
Station
- Bar and concession terminals laid out once, each scoped to its own menu, published to the devices
- The foyer bar, the terrace kitchen and the merch table on different menus from one price list; a price changed once changes everywhere
- Every terminal settles to its event
Kiosks
- Will-call, wayfinding, merch collection and self check-in in the foyer, where a counter would have gone
Interact
- WhatsApp, Instagram, email, calls, texts and web chat on one timeline per client, with every coordinator reading the same thread
- Email filed on the contact without forwarding; calls logged with notes and recordings; a call that becomes a video tour, its recording and transcript on the contact
- Business messages and the venue's numbers worked by the team in Threads and Dial
Equipo
- A Hub for each event's team: the coordinator, the kitchen, the floor, the AV crew and the vendors' leads, one conversation and its files
Reputation
- Four stars or more, and the client is asked for a Google review; below four, a private survey to you instead
- Every review in one list to answer
Campaigns
- Campaigns to your own clients: corporate clients with three events in twelve months, last December's holiday parties
- Loyalty tiers that upgrade on the third event, with priority booking and annual credits, and referrals credited to the client who sent them
Studio
- Event recap photos, room renders and venue marketing composed against the event they came from, so next season's proposal shows the wedding that happened in that room
Depot
- Contracts, floor plans, riders, insurance certificates, permits, exhibitor manuals and dietary forms filed against the event and the hall they belong to
- Merge-field documents from the deal: the client's name, the count, the date and the menu
Blueprint
- Cancellation policies, function sheet templates, checklists and rate cards set at head office and arriving locked at every venue, with version tracking
- A change at a venue refused, not discouraged by a warning
- A league safety standard, a municipal fire code or a university facilities policy sent as an inspection checklist
Purview
- Your legal entity, tax, currency and spaces; what you sell (catering, AV, staffing, packages) defined once and sold by every app
- Who may see and do what in your business, as your owner settings
Ethos
- Brand standards across every venue's confirmations, proposals, signage and campaigns, caught before they go out
Sovereign
- Your venue on your own servers where a municipal or university charter requires it, with the same features
- The client history, the function sheets, the certificates and every floor plan export on any plan
Pulse
- Peak-date pricing for New Year's and wedding season, the same price on the website, the proposal and the terminal
Stays
- The guest-room block beside the function space for one conference, and overnight guests for a wedding weekend
Dine
- The kitchen's menu, recipes and covers behind every function sheet and every bar
Segments
- Segments from your own events: by event type, recency and spend, never purchased lists
Every Venue Type
One platform for every space operator
The format changes. The login does not.
Ceremony, reception and rehearsal dinner hold across rooms on one calendar, with maintenance blackouts visible on it. A tentative date releases on a countdown instead of blocking a paying one until somebody remembers to chase it.
The rental agreement is signed on the screen the client is already on, and the deposit schedule, the installment dates and the cancellation terms enforce against it. The event order opens from that signature rather than from a follow-up email.
Vendor insurance certificates, permits and floor plans are stored once, and every expiry validates against the event date rather than the day it was filed. A certificate that lapses the week before flags the week before.
Pricing
No setup cost. Pay when you start using.
Team size across your organization
Mid-Size Event Venue
Your Foundation
Included With Your Plans
Your Core app shows everything your Commerce and Ops plans turn on. Core-Only Pricing sells it on its own, for a business that prefers not to pay a percentage.
Calendar & holdsCalisto Events
Every room and hall, with the holds in line on each date
Function sheets & roomsCalisto Events
The function sheet, the room setups and the minimums
Consumables & equipmentCalisto Inventory
One count behind the bar, linen store, and AV cage
Client recordsCalisto Registry
Clients, promoters, and their full event history
Venue setupCalisto Purview
Legal entity, tax, currency, and space configuration
Packages & cateringCalisto Purview
Catering, AV, and staffing in one catalog
Multi-venue standardsCalisto Blueprint
One standard across every venue and space
Core + Ops
One change that reaches the whole building
Priced per plan
With Ops, get:
Kitchen & bar service Calisto OrderflowEvent orders and concessions in one queue
- Event orders and concessions in one queue
- Each outlet runs its own terminal and menu
- Every intake channel normalises into one queue
Building operations Calisto DispatchTurnovers, setups, and maintenance jobs
- Turnovers, setups, and maintenance on one task feed
- A failed inspection arrives as a job with its checklist
- Five lenses on one task feed, office and field
Event accounting Calisto LedgerDeposits, settlements, and per-event P&L
- Deposits journal themselves at the moment they land
- Per-event P&L from data that already exists
- Double-entry books with journal entries that post and reverse, never vanish
Door & zone access Calisto AccessDoors, docks, and back-of-house zones
- Doors, docks, and back-of-house zones on one rule set
- Every door event logged against the event
- Credential types in one registry, with every door event logged
Inspections & vendor COIs Calisto AssureCertificates and permits validated against the event dateOps subscription only
- Vendor certificates and permits validated against the event date
- Not filed and forgotten, but checked when it matters
- Findings raise corrective actions with a verifier
Guest & event WiFi Calisto WiFiNetworks per space with branded sign-in
- Networks per space with branded sign-in
- Guest traffic on its own VLAN
- Access points sit in the same device list as your other hardware
Event staffing Calisto WorkforceStaffing schedules built from the event order
- Staffing schedules built from the event order
- Certifications checked before the roster publishes
AutomationsA guest count change updates order, invoice, and roster
- A guest count change updates the event order, invoice, prep list, and roster
- Auto-response to an enquiry in sixty seconds
- Seventeen native connectors across Calisto Pro, with no middleware
Today's operations view Calisto TodayToday's events, turnovers, and open jobsIncluded with any Ops app
- Today's events, turnovers, and open jobs on one screen
- Nobody chases you on the day
- A report directory, a team scorecard, and a notice queue
SignalKnow the moment a device goes down, a reading leaves its band or a tracker leaves its zone, and act on it from your phone.
DeskThe service desk: tickets before the deadline runs out, with the customer’s booking, order and payment beside each one, plus Calisto Threads for your team’s conversations and Calisto Dial for its calls.
UniversityTrain your people: build courses, assign them with a due date, see who is behind and who is certified, and take your own training on your phone.
VelocityDecide on work and spend before it posts: sign off hours and expenses, review what gets billed, set rates, invoice from time, and see budgets and capacity.
StationBuild workspaces for your team, and run the printers, card readers and cash drawers they use.
Plus everything included above
Core + Commerce
Initial enquiry to final settlement, already computed
Priced per plan
With Commerce, get:
Enquiry pipeline Calisto DealsNine channels feeding one sales pipeline
- Nine channels feeding one sales pipeline
- The 11pm Instagram DM enters the pipeline
- A date held from the enquiry itself
Deposits & settlement Calisto Payments75 payment methods for deposit, progress, and balance
- Seventy-five payment methods for deposit, progress, and balance
- The corporate client pays on their terms
- Final settlement without a spreadsheet
PulseDynamic pricing: nights, tickets and time slots priced by demand, inside the floor and ceiling you set.
BookingsEvery booking across your apps in one place: today’s arrivals, availability, walk-in lines and bills, and every rental out and back.
SyncConnect your sales channels: listings, rates and availability, delivery menus and the orders they send, with every connection watched and every failure fixed, from your desk or your phone.
StationBuild workspaces for your team, and run the printers, card readers and cash drawers they use.
Open to every account, charged as you use them:
Start here. Businesses like yours grow into Proposals, Contracts & signatures, Calendar & holds.
Ticketed events Calisto TicketsGalas, concerts, and open houses with zero fees3.7% of paid ticket price; unpaid events carry no fee
- Galas, concerts, and open houses with zero per-ticket fees
- Ticketing off for the producer, on when you self-produce
- Thirty thousand seats priced by section
ProposalsLive catalog pricing that converts to a contract
- Live catalog pricing in the proposal
- The contract generates from the accepted quote
- Proposals built from live catalog prices and tracked to acceptance
- One charge per proposal sent, with its signature included
Contracts & signatures Calisto SignAgreed, signed and filed
- Sent from the record it belongs to, and filed back against it once it is signed
- Signed on any device; the person signing never needs an account
- Charged per envelope, so a draft nobody has sent costs nothing
Plus everything included above
Recommended
Core + Commerce + Ops
One change that reaches the whole building
Priced per plan
With Ops, get:
Kitchen & bar service Calisto OrderflowEvent orders and concessions in one queue
- Event orders and concessions in one queue
- Each outlet runs its own terminal and menu
- Every intake channel normalises into one queue
Building operations Calisto DispatchTurnovers, setups, and maintenance jobs
- Turnovers, setups, and maintenance on one task feed
- A failed inspection arrives as a job with its checklist
- Five lenses on one task feed, office and field
Event accounting Calisto LedgerDeposits, settlements, and per-event P&L
- Deposits journal themselves at the moment they land
- Per-event P&L from data that already exists
- Double-entry books with journal entries that post and reverse, never vanish
Door & zone access Calisto AccessDoors, docks, and back-of-house zones
- Doors, docks, and back-of-house zones on one rule set
- Every door event logged against the event
- Credential types in one registry, with every door event logged
Inspections & vendor COIs Calisto AssureCertificates and permits validated against the event dateOps subscription only
- Vendor certificates and permits validated against the event date
- Not filed and forgotten, but checked when it matters
- Findings raise corrective actions with a verifier
Guest & event WiFi Calisto WiFiNetworks per space with branded sign-in
- Networks per space with branded sign-in
- Guest traffic on its own VLAN
- Access points sit in the same device list as your other hardware
Event staffing Calisto WorkforceStaffing schedules built from the event order
- Staffing schedules built from the event order
- Certifications checked before the roster publishes
AutomationsA guest count change updates order, invoice, and roster
- A guest count change updates the event order, invoice, prep list, and roster
- Auto-response to an enquiry in sixty seconds
- Seventeen native connectors across Calisto Pro, with no middleware
Today's operations view Calisto TodayToday's events, turnovers, and open jobsIncluded with any Ops app
- Today's events, turnovers, and open jobs on one screen
- Nobody chases you on the day
- A report directory, a team scorecard, and a notice queue
SignalKnow the moment a device goes down, a reading leaves its band or a tracker leaves its zone, and act on it from your phone.
DeskThe service desk: tickets before the deadline runs out, with the customer’s booking, order and payment beside each one, plus Calisto Threads for your team’s conversations and Calisto Dial for its calls.
UniversityTrain your people: build courses, assign them with a due date, see who is behind and who is certified, and take your own training on your phone.
VelocityDecide on work and spend before it posts: sign off hours and expenses, review what gets billed, set rates, invoice from time, and see budgets and capacity.
Plus everything in Core + Commerce
Maintaining the venue
One change that reaches the whole building
Priced per plan
With Ops, get:
Building operations Calisto DispatchTurnovers, setups, and maintenance jobs
- Turnovers, setups, and maintenance on one task feed
- A failed inspection arrives as a job with its checklist
- Five lenses on one task feed, office and field
Plus everything included above
Start Now
No contracts, no trials. Use the apps and pay when you’re ready.
