How do elite coaches scale hundreds of clients without losing individual impact?
Calisto Pro brings custom programming, progress tracking, billing, and scheduling into one sleek environment, keeping your athletes locked in and your backend effortless.
One operating system for professional coaching
Calisto Pro is the software that runs a coaching business, from the first inquiry to the renewal: every client in one place, shared with your coaches, backed up, and open from anywhere.
Programs
One library of programs and exercises with your cues and video, assigned to one client or thirty.
The Client App
Their workout, meal plan, habits and visits left in their own app, under your name.
In the Room, Online & On Replay
Each session sold in the room and on the stream, and its recording sold in your own app.
Progress
Every set against your plan, their personal records, and what each client chooses to share.
Nutrition
Meal plans with real targets, the packet scanned in their app, and habits with a streak.
Sessions
Your availability on a link, the waiver before the first slot, and video sessions from the session card.
Packages & Renewals
Packages for the studio and the program together, and renewals that send themselves.
Small Groups & the Door
A timetable, series with a waitlist, and one check at the door that spends the visit.
New Clients
Inquiry, intake, waiver, package and program, while you sleep.
Client Messages
WhatsApp, Instagram, email, calls and video in one thread, with the client's week beside it.
Your Coaches
Every client a coach, every coach your library, and cover, certifications and commissions on one roster.
Marketing & Reviews
Found nearby, reviewed at the right moment, referred by clients, and follow-ups on what clients did.
Calisto Fit
Build it once. Every client who needs it has it by morning.
Calisto Fit keeps your programs, exercises with your cues and video, and meal plans in one library. Build a workout from it once, and assign it to one client or thirty.
Your library
Programs18Exercises240Meal Plans12Videos196Habits9Lower Body Strength · 40 min
Assign · Tuesday's session, on each client's own clock
Tuesday 7:00 · Lower Body Strength
Calisto Active + Navigator + Apps
They open the app and see you.
Calisto Active is your client's app from the day they accept your invitation. Navigator puts it on your own domain, and Calisto Apps publishes it to the stores under your own name.
Calisto Fit + Live + Apps
Coach it once. Sell it three times.
Calisto Fit sells each session in the room and on the stream, each with its own places and price. Live streams it to everyone online, and the recording goes on sale in your own app.
Online
Inês Duarte · this week
Calisto Fit + Active
Thirty clients trained this week. You know which one needs you.
Calisto Fit shows every set each client logs in Calisto Active against the workout you prescribed, with their personal records. Measurements, photos, food logs and watch totals reach you when they share them.
Assigned, not started
Bulgarian split squat · last Tuesday
Daniel Okoye · his watch · shared with you
Marta Silva
Calisto Fit + Active
They scan it. You coach what they ate.
Calisto Fit gives each client a meal plan with calorie, protein, carb, fat and fiber targets. They scan the packet in Active and it logs against them; you see what they ate while they share.
Fat Loss · Steady · 3 November to 14 December
Today's targets
Introduced one at a time
Marta's sharing · with Sarah
Calisto Bookings + Sign + Live
Your next client books while you coach. The waiver came back first.
Calisto Bookings puts your availability on a link and spends a visit from the package with every confirmed session. Calisto Sign gates the first slot behind a signed waiver, and Live runs the online ones.
Calisto Fit + Payments + Ledger
Two visits left, the renewal sends. The client taps, pays, and keeps training.
Calisto Fit sells packages that cover the studio and the program together, and monthly plans that renew on the card on file with your own provider. Calisto Ledger writes every payment to the books.
Beatriz Lima · one checkout
Ledger · November · each currency on its own line
Calisto Fit + Access
Six booked, two waiting, one at the door without a booking. All handled.
Calisto Fit runs your timetable, series and waitlists, with every room and its capacity. One check at the desk, a kiosk or the lock admits each client, and Calisto Access opens the door.
Mon 7:00 Strength · the roster
Calisto Deals + Forms + Sign
They fill the form at midnight. By morning they are signed, paid and programmed.
Calisto Deals turns every inquiry into a client: the intake in Forms, the waiver and coaching agreement in Sign, a package paid through your own provider, and your program waiting when they accept.
The proposal · the packages Sarah sells
What a client gets in the first ten minutes
What a new client receives before their first session, and what stays theirs and yours after it.
app with your name on it. Your logo on their home screen, your booking page, your payment terms, your members-only library. They download you, not a platform you rent.
YOUR NAMEpayment provider you already use, so a client pays you the way they already pay everyone else, in their own currency and through their own bank. Nobody sends a transfer screenshot and waits for you to confirm it.
YOUR GATEWAYlock-in. Your programs, exercises and meal plans belong to your business and export any day. What a client logs about themselves stays theirs. The relationship is yours, and it stays yours.
YOUR DATAways one hour of work earns. Sell the spot at the park, stream the same session live to remote clients, then keep the replay behind your pass. Coach it once. Earn from it three times.
ONE HOUR, THREE WAYSThe no-show client. The late-night message. The program launch. The second coach starting Monday. Calisto was designed by someone who has run these operations.
OPERATOR DNAOne
Package for the Sessions With You and the Program They Train Alone
Three
Ways One Session Earns: the Room, the Stream and the Replay
One
Check at Your Studio Door: Waiver Signed, Session Booked, Visit Spent
Ten
Minutes From the Intake to the Program: Waiver Signed, Package Paid, Invitation Accepted
Calisto Interact
Every message arrives with their week on it.
Calisto Interact puts WhatsApp, Instagram, text, email, calls and video sessions in one thread per client, beside the visits they have left, their last session and this week of their program.
Written once · Monday 21:30
Calisto Fit + Workforce + Equipo
A second coach keeps your standard.
Calisto Fit gives every client a coach, and every coach your library. Calisto Workforce keeps schedules, cover and certifications, and Equipo gives the team a Hub for every client handoff and question.
Rui Almeida · his clients
Hub · Studio team
Commissions · October
Performance · coach, session type and location
Calisto Sites + Reputation + Campaigns + Automations
Fifteen sessions attended, the upgrade sends. Three missed, the check-in sends.
Calisto Sites captures the inquiry, Calisto Active lists you under Near You, and Campaigns markets to what clients did. Reputation asks at the twelfth session, and every follow-up is a rule you switch on.
From a notebook and a WhatsApp group to one app.
Twenty-one apps. One client.
Programming, sessions, payment, signature and the library are one client record, so a program built once reaches thirty clients without becoming thirty documents.
Fit
Your library, the Workout Builder, clients by invitation, small groups, and packages for the studio and online together.
Active
The client's own app: their workout, meal plan, habits and visits left, every set logged against your plan.
Navigator
A portal on your own domain, with no other brand on the way.
Apps
Your own app in the stores, under your name, with Live & On Demand inside it.
Bookings
Your availability on a link, each confirmed session spent from the package.
Sign
The waiver, the PAR-Q and the coaching agreement, signed before the slot books.
Live
Video sessions from the session card, and the class streamed to everyone online and recorded for its replay.
Access
The door that knows who booked and who paid.
Deals
Every inquiry on one pipeline, from the first message to the client programmed.
Forms
The intake with conditional questions, on the client's record.
Payments
Your own provider, in the client's own currency, renewals on the card on file.
Ledger
Every payment written to the books, each currency on its own line.
Interact
WhatsApp, Instagram, email, calls and video in one thread per client.
Workforce
Schedules, cover and certifications for every coach.
Equipo
A Hub for the studio's team, where a client is handed over with their notes.
Direct
Tiered memberships on your own page, and a tier can unlock your replays too.
Sites
Your website as the funnel: the intro session booked and the intake filled.
Reputation
The review request at the twelfth session.
Campaigns
Lists that build themselves from what clients did.
Automations
Every follow-up a rule you switch on.
Circle
Clients who refer, and a bonus per client they bring.
Calisto Pro for Coaching & Training
- Today: the 1-on-1s, the small groups, the workouts due and finished, no-shows, renewals due and the inquiries waiting for a reply
- One library of programs, exercises with your cues and video, meal plans, videos, habits and collections, owned by your business and exported any day
- The Workout Builder: each movement with its sets, reps, load, tempo, rest and notes, or a time and a distance; saved, assigned, rescheduled and cancelled
- Describe the workout, and a first draft is built from your own exercise library
- A whole program laid out as dated sessions across the weeks of the block, assigned from the client's page
- The same workout assigned to several clients at once
- Meal plans with calorie, protein, carb, fat and fiber targets per client, each client on their own copy
- Habits the client accepts and checks off, with a streak that counts itself
- Clients by invitation, coached only once they accept; invite many from one file
- Each client's coach, and a coach who sees only their own clients
- A client at a glance: the last workout and the workouts done of those due in 30 days
- Every set logged against your plan, the 1-on-1 logged set by set from your phone, and personal records from the logged sets
- Challenges on workouts, classes, visits, habit days or a number people log, with a leaderboard
- What a client records about themselves stays theirs, shared per coach and per kind
- Two coaches editing one workout never overwrite each other
- A weekly timetable of small groups, each with its coach, room, capacity and waitlist; numbered spots for a bike, a rack or a mat
- Cancel, move or give one session to another coach without touching the rest of the term; cover taken by the first coach to accept
- Series: courses, terms and standing places, enrolled once
- Today's workout on the board, interval timers and occupancy
- One door check: the plan's standing, the waiver it requires, a pass, then the visit; check-in from the desk, a kiosk, a lock or the WiFi in one list
- Visit passes, unlimited passes, series and drop-in passes, with Visits Left for every holder, and packs imported part-used
- Packages that hold studio sessions and an online program together
- Each session in the room and on the stream, each with its own places and price
- The recording filed to On Demand, sold on its own or included in a monthly plan
- Live & On Demand in the client's app: join the stream, buy a seat, watch the replay
- Monthly plans charged to the card or direct debit on file with a provider that charges again, failed payments retried, and freezes with their dates
- A guest on the allowance a plan includes
- One profile and the listings people find in Calisto Active under Near You
- Performance by coach, session type and location; Participation, Occupancy, Client Progress, Session History and Commissions; custom reports and scheduled deliveries
- Class reminders, today's workout and every coaching notice as rules you switch on and off; recipes for a pack running low, a client gone quiet, a missed class and cover needed
- On a phone: Today, Check-In, Classes and Members as tabs; check-in by camera scan, held with no signal
- People & Privacy: who may coach is an owner setting
- Session notes, assessment results and program history on every client
- Fourteen measurement sites with matched-framing progress photos
- The waiver library and each client's signed coverage
- Corporate accounts with seats, a monthly rate and one invoice a month, for an employer's wellness program
- The record is yours and exports any day
- Self-booking with a waiver gate before the first session, and the no-show follow-up and session notes on the booking
- Every appointment and small group on one calendar by day, week and month, with drag to reschedule
- A reschedule onto a taken time asks before it double-books
- Who arrives today, with one-tap check-in
- A signed agreement required before an appointment's check-in, with Sign
- Program templates and coaching standards authored once
- Version-tracked, with a snapshot on every edit
- 73 gateways, in the client's own currency, settled into your own account
- Credits count down, and the renewal sends itself at two remaining
- The transaction writes the accounting entry
- A message on Instagram, WhatsApp or your site becomes an inquiry on one pipeline
- Reply with pricing from the record; click, sign, pay and start training in one flow
- Consultations that did not convert followed up rather than forgotten
- Intro offers that expire themselves
- Live pricing across packages and renewals
- The proposal after the intro session, priced from the packages you sell, so the proposal and the invoice cannot disagree
- Tracked to acceptance, and the acceptance carries straight into the order
- The liability waiver and the PAR-Q, sent the moment the intake lands, and required before a session books
- The coaching agreement, what the block includes, the cancellation window and the renewal date, countersigned and filed on the client record
- An open signing link and QR code on a waiver for the park session
- A waiver rule: how long one lasts, what needs one and what happens at the door
- Signed on any device, by someone with no account
- Courses with modules, lessons, assessments and certificates
- Build once and assign to thirty clients in seconds
- Learning paths: finishing one course assigns the next
- Six wearable platforms syncing to one client record
- Five personalised heart-rate zones per client
- Alerts routed to the person who can act
- Session revenue, monthly plans and retail sales journal to one ledger, from the payment itself
- Package revenue, session delivery and refunds reconcile
- Revenue read from the books, each currency on its own line
- The studio's network with a branded sign-in page
- The address a client types becomes a contact
- Schedules across your coaches on one roster, with hours and time off
- Certifications on each coach's record, flagged before they lapse
- A coach requesting time off shows you the sessions that need cover
- Roles, pay and time off for every coach
- Fifteen sessions attended and the upgrade offer sends; three missed and the check-in sends
- Tuesday check-ins send while you sleep Monday
- The sale closes and onboarding starts: intake, waiver and invitation, then the program on acceptance
- Every automatic message a rule you can see and switch on and off, and most start switched off
- The client's own app, included with their Calisto account: My Workouts merges every coach's workouts, programs and meal plans, each marked with who sent it
- The workout player: your video and cues, rest timers, and every set saved as it is logged, signal or not
- Food logged by scanning the packet, against your targets
- Apple Health, Google Fit, Garmin, Fitbit, Oura, Withings and Strava feeding the client's own activity log, a daily goal and a streak
- Two weeks of sessions: book, cancel, take the waitlist and check in at the door, with what is left on every pass
- Near You: coaches, programs and sessions that businesses publish
- A portal on your own domain and brand: the check-in, the progress timeline, the next booking and the message thread
- The client's journey step by step: intake, agreement, payment, check-in, conversation and records
- What the client bought from your business, and envelopes waiting for their signature
- Your own app, built from a template in your brand, with booking sections over live availability
- Published under your own Apple and Google Play developer accounts, set up for you if you have none; the store listing shows your name and your logo
- One publish updates every install
- Live & On Demand, workouts and the meal plan in your own app
- A virtual session's room made the moment it is confirmed, joined from the session card with no download
- Attending completes the booking
- A session streamed live, with its replay filed to On Demand
- A class recorded with the instructor's Live seat
- Locks that read the same standing as the door check
- Day passes issued, and guest passes on a plan's allowance
- The intake: goals, injury history, training experience, dietary restrictions and availability, with conditional questions, on the client's record
- PAR-Q and health history forms, on a kiosk, in your portal or on your site
- Voice: a phone system, with calls and voicemail on the client
- Mail: email on your own domain
- Inbox: WhatsApp, Instagram, text and every other channel in one place
- Connect: every conversation organized by client
- Live: video sessions with no download
- The studio's Hubs for the team, public or private, with Folders
- Hub chats, direct messages and group messages in one list
- Your page: your name, your photograph and what you coach, on your own domain
- Tiers with your own names, benefits and pictures, a monthly and an annual price, and the access each opens
- The library behind the paywall: programs, video sessions, meal plan templates and replays, each locked to its tier
- Renewals on the card the member agreed to keep, a declined renewal retried inside your grace window
- Introductory prices and promo codes, gift memberships, and members imported with the time already paid for
- The subscriber list: which tier each member holds, what they watch and what they have not opened in three weeks
- A members' space per tier, and direct messages with members whose tier includes them
- Balance, payouts, revenue by tier and statements, each gateway in its own currency
- A Direct tier can unlock your replays too
- Cover art, tier badges and launch posts, filed in the library the content pulls from
- Your website as the funnel: the intro session booked and the intake filled from it, with no separate booking widget
- The review request at the twelfth session, when attendance shows they are engaged
- Happy clients routed to your public reviews, unhappy ones to a private reply
- Lists that build themselves from attendance, visits left, the plan a client holds and the last time they booked
- A six-week challenge announcement to the whole roster, one version for clients on a plan and one for the ones whose plan ended
- Clients who refer, and a bonus per client they bring
- A public referral page per code
- A partner's own portal with their referrals and the leaderboard
- The studio desk's and the door's screens, set up for each role, with the card readers and printers each one holds
- A cover coach or an outside coach added for their sessions and tasks only
- A wellness center with a gym, a spa and coaching on one account: one check-in covers the floor, the treatment room and the session
- The trainer reads the program and the therapist reads the same notes; contraindications and allergies written once and read everywhere
- Logo, colors and typography locked once and read by the Direct page, the thumbnails, the emails and the client app
- The check before the first payout, with its status visible while it runs
- Anything a viewer reports in a queue you work through
- Wellhub sessions and places, with its bookings on your roster and its check-ins validated
- ClassPass, with the same classes and seats
- The race a coach puts on, over the same contacts: entries, bibs and waves, the course and volunteers, race morning and results
- The shake and the supplements off your stock, with a draft order per supplier when a shelf is at par
- Merch and supplements collected at the studio, delivered or shipped from your website, from the same account that holds the training plan
One platform for every fitness professional
The format changes. The login does not.
Sets, reps, load, tempo and rest, from your own exercise library.
Exercise-by-exercise guidance with your video demos and rest timers.
Every set against your plan, personal records, and the measurements clients share.
No setup cost. Pay when you start using.
Team size across your organization
Studio Owner
Your Foundation
Included With Your Plans
Your Core app shows everything your Commerce and Ops plans turn on. Core-Only Pricing sells it on its own, for a business that prefers not to pay a percentage.
Session notes, assessments, and program history per client
Self-booking with a waiver gate and no-show follow-up
Legal identity, tax, currency, and team configuration
Session packages, memberships, workshops, and merch
Program templates and standards set once
Core + Commerce
Build a programme once, and thirty clients have it in seconds
With Commerce, get:
Scheduling & booking Calisto BookingsSelf-booking with a waiver gate and no-show follow-up
- Self-booking with a waiver gate before the first session
- Your next client books while you coach
- No-show follow-up and session notes attach to the booking
Payments75 gateways, in the client's own currency
- Seventy-five gateways, in the client's own currency
- Credits count down and renewals send themselves at two remaining
- The transaction writes the accounting entry
Sales pipeline Calisto DealsInquiry to paying client on one pipeline
- A lead messages and you reply with pricing from the record
- Click, sign, pay, start training in one flow
- Inquiries move to paying clients on one pipeline
Package pricing Calisto PulseIntro offers, renewals, and tiered package pricing
- Intro offers that expire themselves
- Live pricing across packages and renewals
- Rate plans, yield rules, and dynamic pricing in one engine
SyncConnect your sales channels: listings, rates and availability, delivery menus and the orders they send, with every connection watched and every failure fixed, from your desk or your phone.
StationBuild workspaces for your team, and run the printers, card readers and cash drawers they use.
Open to every account, charged as you use them:
Start here. Businesses like yours grow into Contracts & signatures, Client records, Scheduling & booking.
ProposalsA priced offer the customer can accept
- Priced from the live catalog, so the proposal and the invoice cannot disagree
- Tracked to acceptance, and the acceptance carries straight into the order
- One charge per proposal sent, with its signature included
Contracts & signatures Calisto SignAgreed, signed and filed
- Sent from the record it belongs to, and filed back against it once it is signed
- Signed on any device; the person signing never needs an account
- Charged per envelope, so a draft nobody has sent costs nothing
Plus everything included above
Core + Commerce + Ops
Nothing in the practice left to anyone remembering
With Ops, get:
Online programs Calisto UniversityCourses, modules, certificates, and completion tracking
- Course builder with modules, assessments, and certificates
- Build once and assign to thirty clients in seconds
- One asset, thirty personalised versions
Wearables & alerts Calisto SignalSix wearable platforms syncing to one client recordIncluded with any Ops app
- Six wearable platforms syncing to one client record
- Five personalised heart-rate zones per client
- Alerts route to the person who can act
Accounting Calisto LedgerEntries that write from the sale, not from a spreadsheet
- Accounting entries write from the sale, not a spreadsheet
- Package revenue, session delivery, and refunds reconcile
- Double-entry books with journal entries that post and reverse, never vanish
Studio WiFi Calisto WiFiStudio network and client sign-in
- Studio network with a branded sign-in page
- The address a client types becomes a contact
- Access points sit in the same device list as your other hardware
Coach scheduling Calisto WorkforceSchedules across trainers with certification expiry flags
- Schedules across eight trainers on one roster
- Certification expiry flagged before it lapses
AutomationsCheck-ins and follow-ups that send while you coach
- Fifteen sessions attended and the upgrade offer sends
- Three missed and the check-in sends
- Tuesday check-ins send while you sleep Monday
- The sale closes and onboarding fires
Today's operations view Calisto TodaySessions, no-shows, and renewals in one viewIncluded with any Ops app
- Sessions, no-shows, and renewals due in one view
- Tiles read live from the apps that own the work
- A report directory, a team scorecard, and a notice queue
DeskThe service desk: tickets before the deadline runs out, with the customer’s booking, order and payment beside each one, plus Calisto Threads for your team’s conversations and Calisto Dial for its calls.
DispatchSend the job, follow the crew, and work the day from a phone: stops in order, checklists, photos and signatures.
OrderflowEvery order from every channel in one queue. Accept it, prepare it, hand it over and follow it to the customer’s door.
AssureRun inspections and checks, raise findings and see them fixed, report safety incidents, and keep credentials and maintenance in date, on the floor from a phone, or at a desk.
AccessLock and unlock every door, check visitors in with a scan, issue keys and passes, and run the roll call in an evacuation, from your phone or your desk.
VelocityDecide on work and spend before it posts: sign off hours and expenses, review what gets billed, set rates, invoice from time, and see budgets and capacity.
Plus everything in Core + Commerce
No contracts, no trials. Use the apps and pay when you’re ready.
