Tasks and calendar in one app.
Tasks with four smart views, user-created colored lists with collapsible groups, and a 14-tab task detail surface. Calendar with day, week, and month views, toggleable source layers, and availability overlay. Unified approvals and reports spanning both sides. Born from the merger of Tasks and Calendar into one workspace.
Today's tasks. Today's events. Overdue items. One screen.
The home screen. A fused view of today's tasks, today's calendar events, and overdue items from both sides. The daily working set — what you've pulled into focus for today.
Today's tasks. Today's events. Overdue. Cross-product assignments.
My Day is the home screen. It fuses today's tasks and today's calendar events into one view. Tasks with today's due date appear automatically. Tasks from Ops, Deals, Assure, and Backstage appear with source attribution. Overdue tasks surface at the top. Calendar events show time and title from all visible calendars and source layers.
Today's Tasks
Tasks pulled into the daily working set. Tasks with today's due date plus tasks manually added to My Day. Checkbox completion inline.
Today's Events
Calendar events for the current day. Events from all visible calendars and source layers. Time, title, and calendar color.
Overdue
Tasks past their due date. Surfaced at the top of My Day. Overdue count badge on the home icon.
Cross-Product Tasks
Tasks assigned from Ops, Deals, Assure, and Backstage appear in My Day alongside personal tasks. Source attribution on each task.
All Tasks. Planned. Important. Assigned to Me. Board. Timeline.
Four smart views filter your tasks by context. All Tasks shows every task across all lists. Planned shows tasks with due dates ordered chronologically. Important shows flagged tasks. Assigned to Me shows tasks assigned to you from across the platform. Board view renders tasks as a Kanban with drag-and-drop status changes. Timeline maps task dependencies.
All Tasks. Planned. Important. Assigned to Me. Board. Timeline.
Four smart views over one task set plus two additional view modes. All Tasks shows every task across all lists. Planned shows tasks with due dates ordered chronologically. Important shows starred tasks. Assigned to Me shows tasks assigned from Ops, Deals, Assure, Dispatch, or any team member with source attribution. Board renders a Kanban with drag-and-drop status changes. Timeline maps task dependencies.
Every task across all lists. Sortable, filterable by status, priority, source, assignee, starred, or due date range. Bulk operations on up to 200 tasks.
Tasks with due dates, ordered chronologically. Upcoming tasks grouped by date.
Tasks marked with the starred flag across all lists.
Tasks assigned from across Calisto — Ops work orders, Deals follow-ups, Assure corrective actions, Dispatch tasks, team assignments. Source attribution on each task.
Kanban view with four columns — To Do, In Progress, Done, Cancelled. Drag cards between columns to update status. Priority badge, assignee, due date, and subtask count per card.
Gantt-style timeline mapping task dependencies and durations. Tasks plotted against a time axis with predecessor/successor relationships.
Colored lists. Collapsible groups. Drag reorder. Open-count badges.
User-created task lists with custom names and colors. Collapsible list groups — drag lists between groups. Each list shows its open-task count. Shared markers on collaborative lists. Inline create for new lists and groups directly in the sidebar.
Colored lists. Collapsible groups. Drag reorder. Open-count badges.
User-created task lists with full customization. Create a list, give it a name and a color. Group lists into collapsible list groups — “Work,” “Personal,” “Projects.” Drag lists between groups. Reorder with drag and drop. Each list shows its open-task count as a badge. Shared lists are marked with a shared indicator. Create new lists and groups inline — no modal, no separate page. The sidebar renders your lists dynamically with colored dots, counts, and group headers.
Fourteen tabs per task. Subtasks. Dependencies. Timer. Photos. Costs. Signature.
Every task opens to a 14-tab PillTabs detail surface. Overview with full metadata. Subtask hierarchy. Dependency mapping. Interactive checklist. Time tracking with timer. Completion history. Activity log. Photo documentation. Cost tracking. Signature capture. Notes. Comments. Custom fields. Focus mode.
Every task opens to a PillTabs detail view with fourteen tabs.
Overview, subtasks, dependencies, checklist, timer, completions, activity, photos, costs, signature, notes, comments, custom fields, and focus mode. Each tab is a dedicated surface. The task detail is where data collection, tracking, and documentation converge on a single record.
Overview
Full task metadata — subject, description, instructions, status, priority, assignee, due date, scheduled start/end, recurrence, percent complete, starred flag, file attachments via Depot.
Subtasks
Parent/child task hierarchy via parentTaskId. Recursive nesting. Create subtasks inline. Aggregated progress tracking with subtask count and percent complete.
Dependencies
Task dependency mapping. Define predecessor and successor relationships between tasks.
Checklist
JSON-stored checklist items with add, edit, delete, and drag-reorder. Visual progress bar. Optimistic UI updates.
Timer
Per-task time tracking with start/stop timer. Elapsed time logged against the task record.
Completions
Completion history log. Records each completion event for recurring tasks — when, by whom.
Activity
Auto-logged timeline — created, status_changed, assigned, comment, checklist_updated, photo_added. Timestamp and actor per event.
Photos
Photo gallery via Depot storage. Upload multiple photos. Captions. Before/after documentation. Lightbox viewer.
Costs
Per-task expense entries. Five categories — Labor, Materials, Equipment, Travel, Other. Description, amount, date, and created-by per entry. Running total.
Signature
Canvas-based signature capture. Audit metadata — signedBy, signedAt, strokeCount, duration. Clear and re-sign. Stored as image data on the task record.
Notes
Dedicated task_notes table. Threaded notes with author, timestamp, and chronological display. Add and view.
Comments
Threaded comments on the task. Separate from notes — comments are conversational, notes are documentation.
Custom Fields
User-defined fields on the task record. Extend the task schema with custom data per task type.
Focus Mode
Distraction-free single-task view. The task detail expanded to fill the workspace with all other UI chrome hidden.
Day. Week. Month. Source layers. Visibility toggles.
Three calendar views with a mini-month date picker in the sidebar. My Calendars with color coding and visibility toggles. Source layers pull work data — Bookings, Meetings, Tasks, Holidays, Shifts — as toggleable overlays. Other Calendars for shared and subscribed calendars from colleagues.
Day. Week. Month. Events, bookings, meetings, and shifts as toggleable layers.
Three calendar views — day, week, and month. A mini-month picker in the sidebar for date navigation. My Calendars shows personal calendars with visibility toggles and color coding. Source layers overlay work data: Bookings from the booking engine, Meetings from Live, Tasks with due dates, Holidays, and Shifts from Dispatch. Other Calendars shows shared and subscribed calendars from colleagues with independent visibility toggles.
Day view for hourly detail. Week view for the weekly rhythm. Month view for the monthly overview.
A compact month calendar in the sidebar. Click a date, the main view jumps to it.
Personal calendars with color coding and visibility toggles. Create multiple calendars. Toggle each on or off.
Work data overlaid on your calendar. Bookings, Meetings, Tasks, Holidays, Shifts — each a toggleable layer.
Shared and subscribed calendars from colleagues. See their events alongside yours.
Add a person. See their availability. Find the gap.
People search that overlays colleagues' calendars on yours. Add multiple people. Busy blocks shown per person. Free gaps highlighted. Click a gap to create the event.
Add a person. See their availability. Find the gap.
A people search that overlays colleagues’ availability on your calendar. Type a name, select a colleague, and their calendar appears alongside yours. Add multiple people. The overlaid view shows where everyone is free — the gaps are your meeting options. Navigate to a gap, create the event.
Search contacts by name or email. Select a person and their availability overlays your calendar.
Multiple people’s calendars visible simultaneously. Busy blocks shown. Free gaps highlighted.
The visual intersection of everyone’s availability. See when everyone is free. Click the gap to create the event.
Templates. Booking links. Import. Sync. Approvals. Reports.
Task templates and event templates for repeated structures. Booking links generate shareable scheduling URLs. CSV import wizard with auto-mapped columns. External calendar sync — Google Calendar, Outlook, iCal feeds with configurable poll intervals. Unified approvals queue and reports spanning tasks and calendar.
Templates. Booking. Import. Sync. Approvals. Reports.
Task templates and event templates for repeated structures. Booking links for shareable scheduling. CSV import wizard with column auto-mapping. External calendar sync with Google Calendar, Outlook, and iCal feeds. Unified approvals queue and reports spanning both tasks and calendar.
Task Templates
Reusable task structures. A template stores a set of tasks with subtasks, checklists, and metadata. Create from a template and the tasks populate.
Event Templates
Reusable calendar events. A template stores event title, duration, attendees, and notes. Create from a template and the event is pre-filled.
Booking Links
Shareable scheduling URLs. Recipients pick a time from your available slots. The event is created on both calendars.
Shared with Me
Tasks shared with you by other users. A personal lens on collaborative task lists.
CSV Import
Four-step import wizard. Upload CSV or TSV, auto-map columns to task fields, preview mapped rows, import with progress tracking.
Calendar Sync
External calendar sync — Google Calendar, Outlook, iCal feeds. Configurable poll intervals. Bidirectional sync. .ics import and export.
Approvals
Unified approval queue spanning tasks and calendar. Task approvals and event approvals in one view.
Reports
Unified reporting spanning tasks and calendar. Completion rates, time distribution, and workload metrics.
Settings
Task settings — recurrence, notifications, categories, personal scope. Calendar settings — default view, working hours, timezone, manage calendars.
Tasks. Calendar. Smart views. Lists. 14-tab detail. Source layers. Find time. Nothing extra.
High-Performance Ops. Zero Monthly Overhead.
Get all 15 Core modules at no monthly cost. You only pay 2% of processed revenue.