How do market-leading developers deliver massive projects on time and on budget?
Calisto Pro connects land acquisition, milestone tracking, contractor billing, and capital calls into one precise backbone, eliminating friction across every build.
One platform for every developer.
From a single townhome project to a multi-site international portfolio, master-planned communities to 200-unit high-rise condos.
Multi-Project Dashboard
See unit availability, sales velocity, construction progress, and quality metrics across all active developments at once.
8-Factor Lead Scoring
Leads are automatically scored, routed, and prioritized so your team focuses on the highest-intent buyers.
Cross-Project Quality Benchmarks
Compare deficiency rates, trade performance, and buyer satisfaction across every development in your portfolio.
Investor-Ready Reporting
Capital call tracking, automated capital summary roll-ups, absorption rate forecasting, and K-1 document access in a branded investor portal. The board deck stops being assembled by hand.
Three questions an investor asks before the second round
The Budget in Your Head
The project budget lives in one spreadsheet, emailed between the site office and the accountant, and in the developer's memory. Nobody can name the variance on foundation labour this week. The overrun surfaces at month seven, when the concrete is already poured and the only remaining option is to ask the investors for more.
The Contractor on a Handshake
The tiling crew was hired on a phone call. The scope lives in a WhatsApp thread. There is no insurance certificate on file, no signed scope, no cost delta when the buyer changes the finish mid-framing. When the invoice arrives 18% above the number you remember agreeing to, you have nothing to point at.
The Investor Update You Cannot Produce
The board meets Thursday. The capital summary gets assembled Wednesday night from bank statements, a construction photo folder, and whatever the project manager remembers. It is late, it is approximate, and every investor reading it is deciding whether to fund your next project.
From a prospect at the fence to a homeowner with keys.
Four projects across two countries on one dashboard. One prospect through one database, from the QR code at the fence to the photo update six months later.
Forty-eight units in Santo Domingo. Four towers in Dubai.
A portfolio team opens the morning dashboard. Four projects across two countries. Unit availability, construction progress, deposit status, and buyer pipeline load in one view. No tab switching. No spreadsheet merging. A first-time developer in Santo Domingo configures a 48-unit project. The system generates a nine-page website, provisions a phone number, and sets up lead routing. Total software cost before the first unit sells: zero.
A prospect at the fence. A homeowner with keys.
A prospect scans a QR code at the construction fence and registers. The lead scores, routes, and the agent calls the same afternoon. The buyer signs on their phone. Eighteen months later that same buyer walks the pre-delivery inspection on a tablet, signs the punch list, and collects the keys. Three years after that they file a warranty claim from the same login they used to watch the foundation pour. One record, from QR scan to warranty file. Nobody opened a spreadsheet.
Prospect, buyer, construction, handover, warranty. One record.
Ask any question about any unit and the answer is already assembled.
The developer with a spreadsheet and the developer with a dashboard.
Santo Domingo starts from Google Sheets and WhatsApp groups. Dubai starts from a budget nobody has written down. Both arrive at numbers an investor can read.
The first sale generates the payment plan.
In Santo Domingo, a developer tracks 48 payment plans in Google Sheets. Buyer communication lives in WhatsApp groups. The trust administrator confirms deposits by email PDF. A buyer calls about their balance and three people check three places to answer. The first unit sells through the platform. The payment plan generates. The buyer portal activates. The deposit records to the ledger under Law 189-11. The developer’s phone stops being the CRM.
The board pack that used to take a night.
In Dubai, a developer runs four towers with the budget in the project manager’s head and the investor summary assembled the night before the board meeting out of bank statements and a photo folder. After the switch, the DLD-approved escrow release the independent engineer signs off on journals to the same ledger the sales team reads, and the capital summary generates from it. In Marbella, the quarterly slide deck stops being written. The investor opens a portal instead.
Show the budget. Govern the trades. Report to the investor.
Three capabilities separate the developer who raises the next round from the one who does not. Real-time budget visibility, structured bid intake, and investor reporting that comes from the ledger instead of from memory.
Real-Time Budget Visibility
Surprises kill projects. Visibility prevents surprises. Every payment received, every contractor invoice approved, and every escrow disbursement journals as it happens, so the project position is collected versus committed versus outstanding at any hour of any day. Not a number the accountant reconstructs at month end from bank statements.
Structured Bid Intake That Protects Margins
The developer who manages trades professionally gets better pricing. A subcontractor proposal arrives through a structured form, not a WhatsApp voice note. Compliance is a gate, not a promise. The scope is signed before the crew mobilises, and every change to it carries a cost delta someone approved.
Investor Reporting That Earns the Next Project
The investor who trusts your reporting funds your next deal. Capital commitments, calls, and distributions live on the same record as the construction milestones and the ledger, so a progress report is generated rather than assembled. The qualitative update and the financial figures come from one source, which is why they always agree.
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Seconds to an Investor Answer
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Spreadsheets in the Board Pack
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Payment Gateways
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Countries Buyers Deposit From
Surprises kill projects. Visibility prevents surprises.
The position is current at any hour. Now the arithmetic of what it costs.
What an investor sees when they ask for the numbers
A $5 million project. $150,000 over the lifecycle.
Core is free, forever. Commerce takes 2% of revenue. Operations adds 1%. Three percent of collected revenue, paid as earned.
A $5 million project. $150,000 over the lifecycle.
The foundation: Core is free. Unit inventory, governance, bookings, warranty tracking, and listings. Zero cost to start. Zero cost forever. Sales and payments: Commerce takes 2% of revenue processed. For a $5 million project, that’s $100,000 over the full lifecycle, paid as earned. Operations adds 1% for construction management, contractor dispatch, quality assurance, and accounting. Total: 3% of collected revenue, with no per-user fee and no per-module add-on. The developer who cannot show the numbers pays for it differently: in a second round that does not close, and in units priced like every other builder in the market.
One milestone. Four consequences. Zero re-entry.
Sales, inventory, construction, payments, warranty, portals, documents, communication. One database.
Units, milestones, quality, and pipeline in one view.
Lot availability, construction progress, quality metrics, deposit status, and buyer pipeline across every project from a single dashboard. The screen you open when an investor calls.
Development Command Center
Centralized portfolio analytics tracking unit yield, critical path milestones, escrow balances, and active sales velocity across all developments.
Lead Scoring and Pipeline
8-factor lead scoring with automatic routing, temperature classification, and conversion funnel analytics from Registrant to Closed.
Interactive Site Maps
SVG lot maps with 5 status colors, live data binding, and buyer click-to-inquire on your project website.
Construction Tracker
Milestone timeline with photo docs, automated buyer alerts, punch list assignment, and delay tracking per unit.
Warranty and Deficiency
7-stage workflow with Calisto AI triage, SLA monitoring, trade assignment, and escrow holdback management.
The buyer signs on their phone. Four workflows fire.
The chain reactions a single database makes possible, from sale through warranty.
workflows fire from one phone signature: the deposit invoice, the lot status update, the welcome email sequence, and buyer portal access. The deposit clears through one of 75 gateways and the lot turns from green to yellow on the interactive site map.
"A construction milestone completes. The payment reminder sends, the buyer portal updates with progress photos, and the ledger journals the collection. One event. Four consequences. Zero re-entry."THE SIGNATURE
milestone completes and the data follows. Every buyer tied to it receives an update with photos of their building. The milestone payment reminders fire automatically. The accounting ledger journals the collection. The building goes up and nobody opens a spreadsheet.
CONSTRUCTION TO WARRANTYthe callback rate on one contractor, surfaced across four projects. Defect rates per unit, contractor performance scores, and sell-through pace by phase live on one dashboard. The next project’s contractor selection reflects the data.
NEXT PROJECT KNOWSre-entry across the buyer’s record. Every WhatsApp message, email, phone call, and portal message files on one contact. The sales agent, the project manager, and the handover coordinator read the same history. The question is never "did they call us?" It’s "what did they say?"
ONE BUYER RECORDpayment gateways connect, so a buyer deposits through whichever method their own bank already uses. The deposit records to the ledger under the statutory trust regime for the jurisdiction, in the currency it was paid in, with the exchange rate held against the unit.
HOW THE DEPOSIT LANDSBank transfer from Miami. M-Pesa from Nairobi. You keep 98%.
The fifteen capabilities deliver. Here is what they cost.
One operating system for real estate development
Everything an investor, a general contractor, a project manager, and a buyer touches, running off one record. A single-site build and a multi-phase master plan are held to the same standard.
Land, Entitlements & Design
The pro forma that decided to build, the permit that gates every milestone, and the drawing set every trade quotes from, all held as records rather than spreadsheets, emails, and PDFs.
The Pipeline of Sites
Sites under review, under option, and under contract sit in one pipeline with their asking price, their owner, their option expiry, and the reason the last one was passed on. An option that expires in three weeks is a date with an owner rather than a memory. Due diligence carries a checklist and a deadline: title, survey, soil, environmental, utilities, access, encumbrances.
Pro Forma Becomes the Baseline
The pro forma carries unit mix, assumed price per unit, absorption rate, and construction cost per buildable metre. Residual land value works backwards from revenue, cost, and the return the capital requires. When the site converts to a project, the assumptions seed the opening budget and the pricing schedule. The assumption made in March is measured in October: actual cost and actual absorption report against them for the life of the project.
Every Consent, Its Owner, Its Expiry
Zoning, planning consent, building permits, environmental sign-off, utility connections, and pre-sale registration. Each carries its authority, submission date, review period, conditions, and expiry. A permit that lapses before the work it covers is scheduled is visible weeks ahead. Conditions of consent carry an owner and a deadline before they become occupancy problems, so the drainage condition attached to planning consent is a task rather than a footnote.
Permits Gate Construction and Sales
A building permit issues and files against the project: the milestone it gates opens in the construction programme, the trades whose mobilisation depended on it clear to schedule, and the pre-sale registration the jurisdiction requires records against the units it covers. When the authority asks for the file, it already exists.
One Current Drawing Set
Drawing sets by discipline and revision, issued to the trades and consultants they affect with a record of receipt. Superseded sheets stay in the archive. Submittals and shop drawings route for review against the set they belong to. The most expensive rework on any project is the one built correctly from the wrong revision.
RFIs With an Owner and a Deadline
Every open question carries an owner, a deadline, and the work it is blocking. The mechanical rough-in that cannot start until a ceiling height is confirmed is visible as a blocked milestone rather than as a delay somebody explains later. A question with no clock on it is a delay with no owner.
The Specification the Sales Catalog Quotes
The finish schedule the buyer chose from is the one the site builds. One specification sits behind the sales catalog, the contract, and the punch list, so the tile the buyer selected in the showroom is the tile the inspector checks at handover.
Unit Inventory & Buyer Sales
One unit inventory every screen reads, a sales pipeline from kiosk to signed contract, and broker allocations that expire on their own.
One inventory, every screen
Unit 22 Sells. Every Screen Updates.
A sales agent reserves Unit 22 at the sales gallery. The lot status changes from available to reserved. The project website removes it. The showroom kiosk updates. The co-broke realtor portal drops it. The buyer's portal reflects it. No phone call to the marketing team. The database is the communication.
Two Projects, One Price Sheet, Zero Deviations
Headquarters sets the pricing rules, the payment milestones, and the sales process. Both projects' sales teams operate within those parameters. The policy enforces itself: a field agent cannot offer a different price, even if they try.
Portfolio Dashboard
Every project: units sold, construction progress, quality metrics, contractor performance, capital commitments, and investor reporting. One view, no spreadsheet compilation and no driving between sales offices.
Viewing Booking and Warranty Coverage
Saturday viewing at 10am from the availability grid. At handover, warranty coverage creates: one-year general, two-year mechanical and electrical, five-year envelope, ten-year structural. A claim three years later checks coverage dates instantly. Community association membership begins automatically at handover.
Investors, Capital & Handover
Capital draws against milestones with investor reporting from live project data, and a handover process that transitions the buyer from purchaser to resident on one record.
Payment Plans & Project Accounting
Milestone-linked payment plans collected across 75 gateways under the escrow regime the jurisdiction requires, with budget against committed against actual on every cost line.
Milestone paid. Journal entry already exists.
Milestone-Linked Payment Plans
Seven payment milestones linked to construction events. A buyer signs and the plan attaches to the deal with the milestone schedule the construction programme drives. When the foundation pours, the second instalment becomes due and the payment reminder sends. The payment plan and the construction schedule are the same timeline.
The variance has a cause with a name on it
Cost to Complete, Not Cost to Date
The forecast to completion updates from committed contracts and remaining scope, so the number that matters is what finishing costs, not what has been spent.
One Approval Workflow, Not an Email Chain
Contractor invoices route for approval against the budget line and the milestone they belong to. Approval is a state on the record, not the last reply in a thread.
Retention, Back Charges and Lien Waivers
Retention held per contract, back charges applied against the trade responsible, and lien waivers collected before release. Each carries its own state on the subcontract.
Arrears, Defaults and the Clause
A buyer who misses a milestone enters arrears with the contractual clause that covers it attached: the notice period, the interest, and the remedy the agreement actually specifies.
The Balance Question Has One Answer
What a buyer has paid, what is due, and what remains outstanding resolve from one record rather than from three people's recollections.
Where the Money Went, in Nine Seconds
The investor asks where the money went. The answer is a query against the ledger the site team already updated, not a quarterly compilation.
Buyer Portal, Website & Marketing
Construction progress from the field, payment status from the ledger, a nine-page website that publishes from the catalog, and marketing that fires from milestones rather than memory.
Eleven automated triggers, zero manual follow-ups
Milestone Completion Alerts
Personalized buyer updates with unit number, phase, photos, and next payment due.
Pre-Delivery Inspection Scheduling
Automated scheduling of buyer walk-throughs before handover.
Defect Status Updates
Buyers see defect resolution progress through seven stages from the same portal login.
Warranty Expiry Reminders
Coverage nearing expiry surfaces to the buyer and the developer.
Retention Release Notifications
Retention amounts release on schedule with automated notification.
Deadline Breach Escalations
A milestone slipping triggers escalation before the board meeting, not at it.
Prospect Nurture Sequences
Registration through the project website triggers welcome email, floor plan shares, and phase launch announcements over weeks, running until conversion.
Phase 1 Buyers Sell Phase 2
Referral program with credits or upgrade discounts. The referral credit applies automatically and the marketing cost for that lead is zero.
Studio: Renderings and Launch Materials
Renderings, lifestyle photography, virtual tour content, and presale brochures managed in Studio. The floor plan gallery the website pulls from is the same asset library the sales office prints from.
Ethos: Brand Guard Across Projects
Logo placement, colour palette, typography, and legal disclaimers locked at the developer level. The sales office in Santo Domingo and the broker portal in Dubai publish under the same brand. Franchise or joint-venture partners operate within the guard rails.
Procurement & Construction Execution
Structured bid intake with a compliance gate before mobilisation, a cost delta on every change order, and a morning dashboard that shows milestone, defect, and payment in one briefing.
Structured Bid Intake
Subcontractor proposals arrive through a structured form with scope, price, and timeline as fields, not as a voice note. Three tenders for the same scope compare like for like. What each bid excludes is a field, which is where the cheapest tender usually stops being the cheapest. The awarded scope executes in Sign, filed against the project, the trade, and the cost category.
No Insurance Certificate, No Mobilisation
A contractor whose liability cover lapsed last month cannot be scheduled. The certificate, the licence, and the safety induction each carry an expiry, and the gate is enforced before mobilisation rather than discovered after an incident. The compliance gate is cheaper than the claim.
The Change Order Carries Its Cost Delta
When the buyer swaps hardwood for tile mid-framing, the change order carries the cost delta and waits for approval. A variation approved without a number is a margin nobody agreed to give away. Committed cost is a live number, so budget against committed against actual stays current without a parallel schedule. The variation executes in Sign with the buyer's approval attached, so the signed scope and the signed change are one audit trail.
Five Apps, One Morning Briefing
Milestone payments due: 12 buyers. Buyer inquiries pending: 7. Contractor invoices awaiting approval: 4. Open defect tickets: 11. Construction progress: Phase 2 at 67%, Phase 3 at 23%. Live data from five sources refreshing every 15 seconds, so the developer never cross-references a construction schedule with a payment plan spreadsheet.
The Photo Uploads, The Buyer's Phone Buzzes
A foundation milestone completes. The project manager uploads photos. Every buyer tied to that milestone receives an update with images of their building and the next milestone date. The construction record and the buyer update are one event: the photo is the notification.
A Two-Week Slip Moves Everything
Site reports, manpower counts, deliveries, weather, and delay causes capture in the field. When a delay pushes a milestone, the payment schedule, the buyer communication, and the trades sequenced behind it all move. Contractor scorecards track callback rates, so one contractor with triple the defect rate on electrical rough-ins is visible as a pattern across four projects, and the next project's contractor selection reflects the data.
Buyer Communication & Documents
Eighteen months of messages on one buyer record, and every document for Unit 15 returned in one search, filed automatically by entity relation.
Every buyer conversation on one record
WhatsApp in March. Email in June. Call in August.
The handover coordinator opens a buyer's record. The WhatsApp exchange about the kitchen tiles from March. The email with the signed amendment from June. The call recording about the layout change in August. The payment confirmations. The portal messages about the warranty claim last month. One scroll.
Per-Project Phone, Routed Automatically
Every project gets a dedicated phone number provisioned automatically. Calls route to the sales team with automatic rotation. After-hours, an auto-attendant answers with project information and captures voicemail.
Virtual Tours for International Buyers
An international buyer in Dubai qualifying for the Golden Visa wants to see their unit before flying in. The virtual tour session runs through the platform. The recording and transcript file on the buyer's contact record.
No setup cost. Pay when you start using.
Take a whole suite or pick a single app.
A la carte
Every app a development runs on, priced one at a time
With a la carte, get:
Unit inventory Calisto ListingsOne unit inventory every screen reads€79–€249/mo by listings
- Unit 22 sells and every screen updates
- One unit inventory from kiosk to signed contract
- Broker allocations, holds, and expiry on the same inventory
- Portfolio dashboard across projects
Viewings & appointments Calisto BookingsViewing bookings against the sales gallery calendar€99–€299/mo by reservations
- Viewing bookings against the sales gallery calendar
- Warranty coverage and inspection appointments on the same book
- Availability, resources, and staff held together on one calendar
Materials & procurement Calisto InventoryTrade packages, committed spend, and site materials€149–€699/mo by SKUs
- Trade packages, committed spend, and materials on site
- Cost-to-complete and variance read from the same record
- Counts, transfers, and valuation across every location
Buyer records Calisto RegistryOne record per buyer across the whole lifecycle€79–€249/mo by contacts
- One record per buyer holding WhatsApp, email, calls, and portal notes
- Milestone updates and warranty claims on the same record
- One person, one record, read by every app that needs them
Automations Calisto AutomationsOne signature fires deposit, status, and welcome sequence€55 per user/mo
- One phone signature fires the deposit invoice, lot status, and welcome sequence
- A completed milestone sends every tied buyer photos of their build
- A failed PDI item auto-creates the corrective work order
Project setup Calisto PurviewEntities, tax, currency, and per-project configurationIncluded with every account
- Entities, tax, currency, and configuration per project
- Buyer records, contracts, and drawings export on any plan
- Eleven named business-unit types plus a neutral twelfth, each seeding the catalog
Specs & standards Calisto BlueprintConstruction specs, finish packages, and design standardsIncluded with every account
- Construction specs, finish packages, and BIM in the standards library
- The specification the sales catalog quotes
- Twelve authoring domains: SOPs, checklists, specs, curricula, templates, and brand kits
Site & sales staffing Calisto WorkforceCrews, agents, and contractors on one rosterBasic tier included · €22 per user/mo
- Crews, sales agents, and contractors on one roster
- Certifications and hours tracked per person
- Member profiles, availability, and simple scheduling are included with every account
Buyer sales pipeline Calisto DealsKiosk, QR, and web leads on one deduplicated pipeline€55 per user/mo
- Kiosk, QR code, and web form on one deduplicated pipeline
- Brokers sell from your live inventory
- The deal record carries inventory, sales, and warranty together
Reservation offers Calisto ProposalsOffers that cannot misquote the unit price€35 per user/mo
- The agreement cannot misquote the unit price
- Offers price from the same catalog the gallery screen reads
- Proposals built from live catalog prices and tracked to acceptance
Contracts Calisto SignThe buyer signs and four workflows fire€2.50 per envelope
- The buyer signs and four workflows fire
- The signed contract files against the unit and the buyer
- Envelopes signed on any device, filed to the record they belong to
Payment plans Calisto PaymentsMilestone-linked plans across 75 gatewaysCommerce subscription only
- Milestone-linked payment plans collected across 75 gateways
- Local currency, into your own merchant account
- Trust accounting under the escrow regime the jurisdiction requires
Unit price list Calisto CatalogTwo projects, one price sheet, zero deviationsCommerce subscription only
- Two projects, one price sheet, zero deviations
- Every screen quotes the same specification and price
- What you sell is defined in Purview and operated in Catalog
Project accounting Calisto LedgerBudget against committed against actual, journaled live€40 per user/mo
- Budget against committed against actual, on one record
- Every transaction journals in real time
- QuickBooks and Xero sync rather than re-keying
- Seconds to answer where the money went
Construction tasks Calisto DispatchSite jobs, RFIs, and snags with owners and deadlines€65 per user/mo
- RFIs with an owner and a deadline
- Site jobs assigned from the same roster the business uses
- A failed inspection arrives as a job with its checklist attached
Inspections & handover Calisto AssurePDI items that auto-create the corrective work orderOps subscription only
- PDI items that auto-create the corrective work order
- Defect rates per unit and contractor performance across projects
- The callback rate on one contractor, surfaced across four projects
Buyer service desk Calisto DeskWarranty claims and buyer requests with the unit attached€75 per user/mo
- Warranty claims as tickets with their own fields
- The buyer's unit, contract, and milestone history in one sidebar
- SLA targets measured against your business hours
Site & gallery WiFi Calisto WiFiNetwork for the sales gallery and site offices€70 per location/mo
- Networks for the sales gallery and site offices
- Guest sign-in that becomes a contact record
- Access points sit in the same device list as your other hardware
Project dashboard Calisto TodayMilestones, spend, and sales across every projectIncluded with any Ops app
- Milestones, spend, and sales across every project
- The investor asked for an update and you sent a dashboard
- A report directory, a team scorecard, and a notice queue
Available Upgrades
Every App Works Independently. Calisto Pro works better together.
Pre-built configurations to customize: websites, kiosks, displays and apps designed for your industry.
Browse extensionsBuy concierge hours and our team does the data entry, the configuration and the training.
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