Switch from Vagaro to Calisto Pro

Feature by feature

Calisto Pro beside Vagaro

16 Only in Calisto Pro
9 In both

Calisto Pro beside Vagaro, feature by feature
25 features	Calisto Pro	Vagaro
Appointment Scheduling & Online Booking	Yes	Yes
Multi-Provider Calendar Management	Yes	Yes
Client Intake Forms & Consent	Yes	Yes
Recurring Appointment Series	Yes	Yes
Waitlist Management	Yes	Yes
HIPAA-Ready Clinical Records (SOAP Notes)	Yes	No
Treatment Plans & Progress Tracking	Yes	No
Before/After Photo Documentation	Yes	No
Full POS System (Products, Packages, Gift Cards)	Yes	Yes
75 Payment Gateways (Your Choice)	Yes	No
Inventory Management with Par Levels & Alerts	Yes	No
Self-Service Patient Portal (Navigator)	Yes	No
Omnichannel Messaging (WhatsApp, SMS, Email)	Yes	No
Marketing Automation & Campaigns (Studio)	Yes	No
Referral & Affiliate Program (Circle)	Yes	No
Membership & Package Management (Pulse)	Yes	Yes
Digital Contracts & E-Signatures (Sign)	Yes	No
Compliance & Safety Inspections (Assure)	Yes	No
Staff Training LMS (University)	Yes	No
Native VoIP Calling	Yes	No
Video Conferencing for Telehealth (Meet)	Yes	No
TV Display System (Lobby, Treatment Rooms)	Yes	No
Accounting Sync (QB, Xero, Alegra)	Yes	Yes
CRM with Universal Contact Record	Yes	Yes
Event Ticketing (Workshops, Open Houses)	Yes	No

What replaces it

What runs clinical & spa on Calisto

The apps that take over from Vagaro, each in the words clinical & spa businesses use.

Appointment tools vs. a complete wellness OS

	The Old Way	The Calisto Way
Appointment scheduling	Core feature	Included, multi-provider
Online booking	Included	Navigator portal, self-service
HIPAA clinical records	Not available	Native, intake + SOAP notes
POS & retail	Basic or limited	Full POS, products, packages
Inventory management	Basic or none	Par levels, reorder alerts
Client portal	Basic booking page	Navigator, forms, records, payments
Marketing automation	Email only, limited	Studio, multi-channel, included
Payment processor	Locked to platform	75 gateways, you choose
Compliance & inspections	Not available	Assure, included
Staff training LMS	Not available	University, included

What moves

Bringing your data from Vagaro

Your data is read in your own browser and sent to your Calisto account. Calisto never sees your login for the old system.

From an export file

Export your data from Vagaro and drop the file in. It is read in your browser and mapped onto Calisto.

Clients
Imported clients data
Appointments
Imported appointments data
Services
Imported services data
Staff
Imported staff data
Payments
Imported payments data
Packages Memberships
Imported packages memberships data

The Vagaro migration guide Move my data

PRICING TRANSPARENCY

1% of revenue on Commerce. Core is included.

Vagaro charges $25-85/month per provider plus add-on fees. Mangomint charges $165-375/month per location. Calisto is free to set up. Core carries no additional cost. Commerce is a 1% revenue share. Every other suite is priced per app in the Marketplace. No per-provider fees, no per-location fees. You pay when you earn.

Calisto Pro

1%of revenue

Revenue share on Commerce

Vagaro

$25–85/mo Per Provider

Per-provider tiers · Marketplace fees · Locked payments · No clinical records

Mangomint

$165–375/mo Per Location

Per-location pricing · No POS · No marketing · No clinical records

WHAT THEY CANNOT DO

Clinical-grade features. Included.

Vagaro and Mangomint are booking tools. They were not built for clinical workflows, compliance tracking, or full-spectrum wellness operations.

HIPAA Clinical Records: Included
Neither Vagaro nor Mangomint offers HIPAA-ready clinical documentation. Calisto includes native SOAP notes on structured clinical templates, treatment plans with progress milestones, before/after photo documentation, and progress tracking. All records are encrypted, access-controlled, and audit-logged. Clinicians document directly in the system instead of using a separate EMR.
Patient Portal: Included
Vagaro offers a basic booking page. Mangomint has no client portal. Calisto Navigator gives every patient a full self-service portal: booking with a provider preference, intake forms and consent signatures, treatment history, payment records, secure messaging with providers, and document signing. $0 per patient, included in every subscription, with no branded app fees.
Compliance & Inspections: Included
Clinical spas face health department inspections, equipment certifications, and hygiene audits. Vagaro and Mangomint have zero compliance tools. Calisto Assure provides inspection checklists, finding tracking, auto-generated remediation tasks, and certificate and license expiry alerts. Stay audit-ready without spreadsheets, at $0 per inspection.

Choose your processor. Not theirs.

Vagaro locks you into Vagaro Pay with their rates. Mangomint forces you onto their integrated processor. Calisto connects to 75 payment gateways across 11 global regions. Your merchant account. Your rates. Zero lock-in.

See every payment gateway

Honest answers

Switching questions

Is Calisto actually HIPAA compliant for clinical records?

Calisto is built with HIPAA readiness at the infrastructure level: encrypted data at rest and in transit, audit logging on all clinical record access with the person and timestamp on every entry, and BAA available. Clinical records including SOAP notes, treatment plans, and photos are stored with the same security standards as dedicated EMR systems.

Can Calisto handle both spa services and retail inventory?

Yes. Calisto POS handles appointment-based services and retail sales in one system. Track product inventory with par levels and automatic reorder alerts. Sell packages and gift cards. Process tips. All revenue flows into your accounting sync automatically.

Does Calisto support telehealth consultations?

Yes. Calisto Meet provides native video conferencing for virtual consultations. Patients join from their Navigator portal. Clinical notes can be documented during the call. No per-call fee for virtual appointments.

How does pricing work?

Setting up costs nothing and no card is required. You get full access to all 71 products with no feature restrictions. Core carries no additional cost. Commerce is a 1% revenue share. Every other suite is priced per app in the Marketplace.

Why do you charge a percentage of revenue?

Because it makes us partners, not a vendor. A flat subscription means your software company collects the same fee in your best month and your worst. A revenue share means we only grow when you grow. Slow month or off-season? Your bill scales down with you.

Learn more

Everything Calisto does here

The pages behind this comparison: the sector, the apps and the guides.