Guest Room Control
Manage hotel room blocks alongside venue bookings. Room-night grid, pickup tracking, cutoff alerts, rate management, and two-way PMS sync with OPERA Cloud and Mews.
Room Block Management
6 featuresGuest Room Control
Create room blocks linked directly to venue bookings for unified event and accommodation tracking
Room-Night Grid Editor
Visual grid of dates × room types showing blocked, picked-up, and available counts at a glance
Block Statuses
Track each block through Tentative, Confirmed, and Released stages with automatic status transitions
Multi-Block Support
Create multiple room blocks per event for different room types, rate tiers, or guest segments
Block-to-Booking Link
Every room block is tied to a specific venue booking so room revenue and event revenue stay connected
Rate Management Per Room Type
Set negotiated group rates by room type within each block, separate from rack rates
Pickup Tracking & Alerts
6 featuresPickup Progress Visualization
Rooms blocked vs. picked up with percentage gauge and color-coded status indicators
Cutoff Date Tracking
Automatic alerts as cutoff dates approach so unbooked rooms can be released or remarketed
Rooms-to-Catering Ratio
Track the relationship between room block revenue and F&B spend for total event profitability
Pickup Pace Analysis
Compare current pickup velocity against historical patterns to forecast final block utilization
Automated Reminders
Email nudges to event planners when pickup lags behind expected pace at configurable thresholds
Release Notifications
Automatic alerts when unbooked rooms are released back to general inventory after cutoff
Revenue & Reporting
6 featuresGRC Report
Monthly snapshot of rooms blocked, picked up, revenue generated, and average daily rate per block
Combined Revenue View
Room revenue + event revenue in one consolidated view for true total event value
Year-over-Year Comparison
Compare group booking performance across periods to identify trends and seasonality
ADR Tracking
Monitor average daily rate per block and compare against rack rate to measure discount impact
Attrition Analysis
Track shortfall between rooms blocked and actual pickup to optimize future block sizing
CSV Export
Export all GRC data for external reporting, owner statements, and revenue analysis
PMS Integration
6 featuresOPERA Cloud Sync
Two-way room block sync with Oracle Hospitality OPERA Cloud for automatic inventory updates
Mews Integration
Two-way sync for room blocks and folio posting with the modern cloud PMS
Automated Block Updates
Changes in PMS reflect in Calisto and vice versa — no manual reconciliation between systems
Folio Posting
Post venue charges (catering, AV, décor) directly to guest room folios in the PMS
Group Billing Coordination
Consolidated billing across room charges and event charges for a single master folio
Real-Time Availability
PMS inventory feeds into Calisto availability engine so room blocks always reflect actual capacity
The Hotel Advantage
Hotels with event spaces have a massive competitive edge: room block revenue on top of event revenue. Calisto is the only venue management platform that natively manages both sides of the business in one system.
Connected to Your PMS
Two-way sync with OPERA Cloud and Mews means room blocks, rates, and pickup data flow automatically. No manual reconciliation between your venue software and property management system.
Room blocks and event bookings. One system.