Nine operational systems. One workspace.
Tasks. Assets. Shifts. Dispatch. Bookings. Folios. Inspections. Documents. Reporting. All native to the platform. Zero integrations required.
23 task types. Four views. One board.
A task system with 200 fields per record. Photo documentation, digital signatures, checklists, and financial tracking, all built into every task.
List, Kanban, Calendar, and Timeline: four ways to work
The Kanban board accepts drag-and-drop status changes. The date-grouped list surfaces triage priorities. The calendar overlay positions tasks in time. The Gantt timeline maps project dependencies. Four views, one dataset. Keyboard shortcuts: 1–4 switch views, N creates a task, T jumps to today, F opens search.
Photo Documentation
Visual documentation at every stage. Before, after, progress, and issue photographs organized in a grid with timestamps, captions, and full-screen zoom. No separate application required.
Digital Signatures
Legally compliant signature capture in the field. Five signer roles, acknowledgment tracking, and a full device and IP audit trail. Built into the task record.
Financial Tracking
Financial instrumentation per task. Billable flags, estimated versus actual comparison, labor breakdowns, and material line items with SKU tracking. Operations to invoicing in one record.
13 event types. 3 views. One timeline.
The Unified Calendar overlays tasks, work orders, reservations, appointments, shifts, restaurant reservations, tee times, events, experiences, and meetings into month, week, and day views. Each type is color-coded. Toggle filters isolate the data that matters for a given role.
Hilti TE 70 Drill
126 fields. Barcode scanning. Full lifecycle.
Every asset receives a unique barcode and QR code at registration. The inventory system covers receiving, counting, transferring, consuming, and reordering. FEFO batch rotation enforces expiration discipline across the entire catalog.
Barcode & QR Generation
Printable data URIs for every asset in the registry
Check-out / Check-in
Custody tracking with condition scoring per transaction
FEFO Rotation
First expired, first out with lot numbers and expiry dates
Auto-Reorder
Min/max thresholds trigger replenishment requests
Maintenance Scheduling
Next service date, interval, and parts tracking per asset
Multi-Location
Warehouse and transfer support across properties
Find it. Fix it. Prevent it.
Severity-classified findings flow into a prioritized queue. Each finding carries photo evidence, condition scoring, and a complete audit trail. Resolution lifecycle: claim, resolve, close. All inline.
Find
- ✓Severity classification: critical, high, medium, low
- ✓Inline findings queue with prioritization
- ✓Photo evidence attached to every finding
- ✓Condition scoring zero to ten scale
- ✓Pre-checkout and post-return comparisons
Fix
- ✓Claim and resolve findings inline
- ✓Resolution notes and corrective actions
- ✓Four-status lifecycle per finding
- ✓Audit trail of every resolution step
- ✓Auto-updates the source inspection score
Prevent
- ✓Prerequisite tracking for licenses and certs
- ✓Expiration date alerts with auto-renewal
- ✓Training completion monitoring
- ✓Fifteen-second refresh polling
- ✓Auto-generated remediation tasks
Findings auto-generate remediation tasks in the task board.
Weekly grid. Overtime calc. Live roster.
A visual staff grid with morning, evening, and night shifts. Timesheets calculate overtime at the configurable 35-hour threshold. The roster board reflects real-time check-in and check-out with attendance tracking. Time-off request management with approval workflow. Automatic gap detection ensures continuous coverage.
Queue. Map. Roster. Three panels.
A three-column dispatch board. Unassigned queue on the left. GPS map in the center. Team roster on the right. Tasks drag onto technicians for immediate assignment.
Proximity Assignment
The closest qualified technician surfaces first. ETA calculated from current GPS coordinates.
Emergency Queue
High-priority tasks auto-surface at the top. Board refreshes every thirty seconds.
Mileage Tracking
Origin-to-site distance feeds the expense system. Reimbursement calculated at the configured per-mile rate.
GPS mapping with real-time technician tracking.
Zero integrations required
Nine operational systems on one relational data layer. Zero middleware. Zero third-party connectors. Zero sync failures. One record architecture. Real-time propagation across every module.
The Transformation
Disconnected tools. Unified workspace. Operational intelligence.
Three operational states. One platform progression.
The Legacy Condition
Maintenance tickets in one app. Schedules in spreadsheets. Assets in a binder. Dispatch via group chat. Four systems that never share a record.
The Unified Layer
Nine systems on one relational data layer. Tasks, assets, shifts, and dispatch share a single record architecture. Work auto-generates from deals and IoT alerts.
The Intelligence Layer
Four AI modules embedded in the operational pipeline. Automated session notes. Conversational reception. Night audit reconciliation. Scheduled report delivery.
Six statuses. Every source. One flow.
Reservations move through inquiry, confirmation, check-in, and check-out. Source attribution, rate breakdown, and guest preferences tracked across every channel.
Inquiry
Confirmed
Checked In
Checked Out
Cancelled
No-Show
Source Tracking
Direct, OTA, website, phone: every booking tagged at origin. Source analytics surface channel-level revenue attribution.
Batched Check-in
High-volume arrival workflow for peak periods. Group blocks processed, guest identity verified, and rooms assigned in bulk.
Rate Breakdown
Base rate, tax, fees, and total per reservation. Occupancy fields capture rooms, beds, and room type.
Money in. Money out. Who's waiting.
Three financial systems in one workspace. Expense approval, folio management, and waitlist operations. Distinct workflows. Single ledger.
Five-state lifecycle
Draft, submitted, approved, rejected, and reimbursed, with manager review and revision loop.
Upload and verify
Receipt photos or PDF scans with review status tracking. Linked to vendor, amount, and category.
Distance tracking
Per-trip logging with origin and destination. Reimbursement calculated at the configured per-mile rate.
Categorize costs
Allocated to property, department, and project code. Multi-currency for cross-region teams.
Charges posted in Ops appear on the guest checkout terminal in real time. Folios settle through the POS payment flow.
Fragmented stack vs. unified platform
Audit trails. Permission layers. Financial controls. Every record protected.
Full action logging · OpsAreaGate vertical-scoped permissions · Five-signature capture · IP and device fingerprinting · Expense approval workflows
Four layers. One platform.
Every operational action flows through four precision layers. The interface renders state. The logic layer enforces rules, permissions, and automation. The API layer abstracts data sources through a universal adapter pattern. The data layer persists everything in a unified relational store: encrypted, multi-tenant, and audit-trailed.
8 template types. 5 signer roles. 4 lifecycle stages.
Documents generate from templates, collect digital signatures, and file automatically against the booking, contact, or asset record.
Draft
Template selected, data populated
Generated
Document created and ready for review
Signed
All signatures collected
Filed
Stored against the source record
Quotes
Estimate templates with line items and totals
Waivers
Pre-arrival, tracked, and stored against contacts
Rental Agreements
Terms, deposit, and damage policy documents
Inspection Reports
Findings with photo evidence and scoring
Intake Forms
Dynamic fields with conditional logic
Contracts
Event, service, and vendor agreements
House Rules
VR and hotel guest policy documents
Custom Templates
Any document type, built from the template library
Signature capture with signer roles, legal notice acknowledgment, IP and device audit trail. Built in, not bolted on.
The time and labor pipeline.
Clock-in to payroll export in one record chain. Employee time entry with project and task association. Weekly timesheets with manager approval gates. Overtime calculation at configurable thresholds. Payroll export with tax presets and settlement tracking.
Pre-built templates. Custom builder. Night audit.
A centralized reporting interface. Pre-built templates for housekeeping, transactions, team scorecards, and night audit. A drag-and-drop report builder for everything else. Scheduled delivery via email.
Report Hub
Pre-built templates: housekeeping status, transaction summaries, team performance scorecards, night audit reports. One-click generation.
Custom Builder
Drag-and-drop report construction. Columns, filters, groupings, and calculations. Automated delivery on a configurable schedule.
Night Audit
Automated end-of-day reconciliation. Transaction validation, discrepancy identification, business date roll, and revenue reports. Runs unattended.
Schedule daily night audit reports to run automatically.
Four AI modules. Built in. Not bolted on.
Four inference modules embedded in the operational pipeline. Session transcription. Conversational reception. Pattern-based scheduling. Configurable chatbot deployment. No additional seats. No premium tier.
AI Scribe
Automated session note generation. Structured templates with field-level extraction. Human review gate before finalization. Clinical and coaching appointment support.
AI Receptionist
Voice and text reception engine. Booking confirmations, routine inquiries, after-hours coverage. Multi-language support. Escalation routing to live staff when confidence drops below threshold.
AI Copilot
Operational pattern analysis. Job recommendations based on technician proximity and skill match. Scheduling gap detection. Automated follow-up generation from task completion events.
Chatbot Builder
Configurable conversational interface with industry-specific response libraries. Booking, support, and FAQ routing. Brand voice configuration per deployment. Handoff protocol to live agents.
Four AI modules. Native to the platform. No additional seats. No premium tiers.
Three visual builders. Zero code.
Trigger-condition-action automation. Multi-step process design with approval gates. Drag-and-drop form composition with conditional logic and submission routing. All builders write directly into the operational data layer.
Automation Builder
Visual trigger-condition-action engine. Drag-and-drop canvas. Conditional branching with nested logic gates. Event-driven execution across all nine operational systems.
Workflow Builder
Multi-step process designer. Step sequencing, rule definitions, role assignments, and approval gates. Parallel and sequential execution paths. Department-scoped configurations.
Form Builder
Drag-and-drop field composition. Conditional logic, validation rules, calculated fields, and submission routing. Collected data writes directly into the operational record layer.
Platform Interconnects
15 native interconnects. Zero configuration.
Every closed deal, booked service, inspection finding, product order, IoT alert, and portal request creates work in Ops automatically. One relational data layer. Zero manual re-entry between products.
Calisto Deals
Closed deals auto-create tasks, bookings, and work orders. Zero manual re-entry between sales and operations.
Closed Deal → Task → Work Order → FolioCalisto Pulse
Booking and service delivery flows into Ops for physical fulfillment. Rate plans drive folio charges.
Booking → Fulfillment → Folio → SettlementCalisto Assure
Inspection findings generate remediation tasks in the task board. Quality scores feed compliance reports.
Finding → Remediation Task → Photo Resolution → ScoreCalisto Purview
Catalog items, pricing rules, and inventory levels flow into Ops. Fulfillment updates sync back to the unified catalog.
Order → Fulfillment Task → Inventory Update → CatalogCalisto Ticketing
Ticket sales and registrations create bookings, tasks, and shift assignments. Gate control and attendance sync to Ops.
Ticket Sale → Booking → Shift Assignment → Check-inCalisto Voice
Calls, messages, and alerts surface in the operational stream. Guest requests become tasks automatically.
Guest Call → Request → Task Creation → AssignmentCalisto Sync
External bookings from QuickBooks, OTAs, property portals, and delivery platforms flow into Ops automatically.
External Booking → Import → Task Generation → CalendarCalisto Access
Smart lock events, access grants, and revocations log in the operational stream. Key codes tied to reservations.
Check-in → Code Generation → Access Grant → Audit LogCalisto Signal
IoT sensor alerts create operational tickets when thresholds are breached. Temperature, humidity, motion. All monitored.
IoT Alert → Ticket → Dispatch → ResolutionCalisto WiFi
Captive portal authentication creates and links contacts. WiFi session data feeds occupancy analytics.
Portal Auth → Contact Link → Session Data → AnalyticsCalisto Live
Video meeting scheduling integrated into booking workflows. Recordings stored and linked to the appointment record.
Booking → Meeting Link → Recording → RecordCalisto Navigator
Portal-facing operational views draw from Ops data. Guest and tenant portals with real-time status updates.
Task Update → Portal View → Guest Notification → FeedbackCalisto POS
Point-of-sale transactions post to operational folios and feed daily closeout. Real-time charge synchronization.
POS Charge → Folio Post → Daily Closeout → SettlementCalisto Inbox
Unified inbox aggregates emails, form submissions, and internal requests. Messages route to tasks and assignments.
Message → Classification → Task → AssignmentCalisto Studio
Marketing campaigns pull audiences from Ops contact segments. Campaign responses log as contact activity.
Segment → Campaign → Response → Contact ActivityPlatform Footprint Calculator
See how many tools Ops replaces.
Toggle the systems you currently use separately. See how many Ops replaces natively and how many monthly sync failures you eliminate.
Nine systems. One price. Zero per-seat fees.
Tasks, assets, shifts, dispatch, bookings, folios, inspections, documents, and reporting. All included at 2% of revenue.