SWITCH FROM VENTRATA
Ventrata to Calisto Experiences
Departures and sessions, customer types, packages and passes, check-in on a phone, waivers and the rental counter in one app, with Sites, Sign and Sync beside it.
- Tours & Experiences
- Attractions & Parks
Feature by feature
Calisto Experiences beside Ventrata
- 16 In both
- 4 Only in Ventrata
| 20 features | Calisto Experiences | Ventrata |
|---|---|---|
| Products & Pricing | ||
| Ticket unit types with age limitsCalisto: Customer Types each carry their own price, ages, seats one person takes and per-booking limits. | Yes | Yes |
| ExtrasCalisto: Extras such as lunch, photos, gear or hotel pickup. | Yes | Yes |
| Package productsCalisto: Packages sell tours together at one price, with one Confirmation naming every tour. | Yes | Yes |
| Dynamic pricingCalisto: prices follow fill and seasons (with Pulse). | Yes | Yes |
| Gift cardsCalisto: Gift Cards scoped to tours, redeemed at the desk and online. | Yes | Yes |
| PromotionsCalisto: Experiences does not offer promo codes or promotions for guests. | No | Yes |
| Calendar & Departures | ||
| Total weight limit per departureCalisto: Experiences checks each guest's age, weight and height against the tour's rules, but does not cap a departure by total weight. | No | Yes |
| Booking Online | ||
| Waitlists for sold-out datesCalisto: Experiences does not keep a waitlist for a full departure. | No | Yes |
| Web checkout, embedded or pop-upCalisto: the website booking block (with Sites) asks the waiver first, offers Pickup Points and pays on the business's own gateway. | Yes | Yes |
| Check-In & Waivers | ||
| Digital waiversCalisto: waivers signed at booking or on the spot, enforced at the door per tour (with Sign). | Yes | Yes |
| Offline ticket scanningCalisto: the Check-In door scans a Confirmation on a phone and holds scans while offline. | Yes | Yes |
| Manifests for each departureCalisto: guest lists and a per-person roster for every Departure, grouped with its pickups. | Yes | Yes |
| Turnstile access controlCalisto: Experiences does not drive turnstiles at the gate. | No | Yes |
| Guides & Operations | ||
| Resource and guide managementCalisto: Guides & Hosts with Suggest a Guide by skill and optional auto-assign; a guide's departure is a task on their day (with Dispatch). | Yes | Yes |
| Pickups assigned at bookingCalisto: Pickup Points per tour, chosen by the guest, run in road order with directions. | Yes | Yes |
| Resellers & Channels | ||
| Resellers on commission or wholesale, billed on accountCalisto: Resellers sell on Net Rates or commission, their staff book on account, and statements run with Ledger. | Yes | Yes |
| OTA and Google Things to Do connectionsCalisto: Experiences connects to GetYourGuide, Viator, Klook and PrioTicket as your reservation system, each opening once certified (with Sync), and adds Google Things to Do booking links. | Yes | Yes |
| Reports | ||
| Dashboard reporting with ledgersCalisto: Occupancy, Sales by Channel and custom reports with scheduled deliveries; the books run with Ledger. | Yes | Yes |
| Team & Devices | ||
| Self-service kioskCalisto: a kiosk sells a Session (with Kiosks). | Yes | Yes |
| Shifts with cash-upCalisto: Close the Day counts each drawer at the end of the shift. | Yes | Yes |
What moves
Bringing your data from Ventrata
Your data is read in your own browser and sent to your Calisto account. Calisto never sees your login for the old system.
From an export file
Export your data from Ventrata and drop the file in. It is read in your browser and mapped onto Calisto.
Any spreadsheet you export from Ventrata can be mapped onto Calisto, column by column.
Pricing, side by side
What Ventrata publishes, beside what Calisto Experiences charges
Each figure as its publisher states it, in your currency only. Nothing is converted between currencies.
Calisto Experiences
Calisto catalog price
Moving from Ventrata
Questions about switching
Can we move our bookings over from Ventrata?
Yes. Export your upcoming bookings from Ventrata as a file and import them into Calisto Experiences. Each one becomes a Booking on its departure or session, with its customer types, extras and a Confirmation the guest can show at Check-In.
Which booking channels does Calisto Experiences connect to?
Experiences connects to GetYourGuide, Viator, Klook and PrioTicket as your reservation system, each opening once its certification is complete (with Sync), adds Google Things to Do booking links, and lets hotel desks and agents sell as Resellers on Net Rates or commission. One seat count covers your website, your desk and every channel.
Does it handle rentals as well as tours?
Experiences includes a full rentals side for bikes, kayaks, boats and vehicles: rental periods, Hand Out / Take Back, card holds and deposits, damage charges, deliveries and a fleet map. Tours and rentals share one fleet register.
Learn more
Everything Calisto does here
The pages behind this comparison: the sector, the apps and the guides.
- Calisto ExperiencesCalisto for Tours & Experiences
Calisto Pro integrates multi-channel ticketing, guide dispatch, live manifests, and post-tour reviews into one smooth engine, removing friction from booking to drop-off.
Open - Tours & ExperiencesBooking, Equipment & Waivers
One departure, one seat count, and a waiver that is signed before anyone reaches the dock.
Open - PricingPricing for Tours & ExperiencesOpen
- Calisto ExperiencesCalisto for Attractions & Parks
Calisto Pro puts the sessions, the tickets, the waivers, the passes and the door on one record, so the 11 o’clock never sells more people than the floor holds.
Open - Attractions & ParksTickets by Guest Type
Adult, child, senior and family prices on one product, each guest counted against the session by the places they take.
Open - PricingPricing for Attractions & ParksOpen
- AppCalisto Experiences
Tour operators, activity providers and attractions: departures made from templates, customer types with their own prices and seats, the manifest and check-in on a phone, waivers, resellers, and Calisto Rentals included for every bike, kayak, boat and vehicle out and back.
Open