SWITCH FROM OPTIX
Optix to Calisto Coworking
Coworking runs Members, Companies, Plans, Day Passes, Reservations, the floor plan, Check-In, Visitors and Mail in one app, with Access, WiFi, Ledger, Dispatch and Desk built in.
- Coworking Spaces
Feature by feature
Calisto Coworking beside Optix
- 16 In both
- 4 Only in Optix
| 20 features | Calisto Coworking | Optix |
|---|---|---|
| Plans | ||
| Plans assigned to people or teamsCalisto: Plans for a shared area, a dedicated desk, a private office or a virtual office, all at once, billed monthly or yearly, with a joining fee or a deposit. | Yes | Yes |
| Day Passes | ||
| Day passes and credits beside plansCalisto: Day Passes for a day, a half-day or a few hours, in a shared area or with a room reserved, with a daily limit and guest WiFi. | Yes | Yes |
| Reservations | ||
| Room and desk reservations from a phoneCalisto: with Navigator, Members reserve on the floor plan with a quote before they confirm, pay what they owe, change their card, see Credits and print pages left, and invite Visitors. | Yes | Yes |
| Spaces | ||
| Floor plan map for staffCalisto: each floor drawn in the floor plan, and what you draw can be reserved; Members reserve on the floor plan from their portal. | Yes | Yes |
| Members report issues with photosCalisto: Members' requests become work orders as a list, board, calendar and recurring work, with Dispatch; cleaning tasks open after each Reservation where set. | Yes | Yes |
| Member Portal | ||
| White-label member app in app storesCalisto: Members use the member portal with Navigator in the browser; the team works from the Calisto app. There is no branded member app in the app stores. | No | Yes |
| Products sold in the member appCalisto: the café and counter with Shop's register, and the shop in the member portal with Navigator. | Yes | Yes |
| Invoicing | ||
| Recurring invoices and card auto-payCalisto: renewals charged on the agreed date, failed charges retried and Members reminded on the days you choose, with invoices kept in Ledger. | Yes | Yes |
| Check-In | ||
| Automatic check-in on WiFi loginCalisto: Day Passes and Visitors get guest WiFi codes in Coworking, but WiFi sign-in counting as Check-In is set only in Calisto WiFi, which Coworking alone cannot reach. | No | Yes |
| Who is checked in right nowCalisto: Here Now lists everyone checked in, Check-In at the desk or by phone camera, and Turned Away records each refusal with its reason. | Yes | Yes |
| Door access mapped to plansCalisto: with Access, a Member's doors follow their standing the moment it changes, Access zones set the floors, rooms and hours a Plan opens, and the first door code is issued automatically. | Yes | Yes |
| Visitors | ||
| Visitor sign-in with host alertsCalisto: with Access, Visitors expected, here and gone, invites with guest WiFi, a watchlist and identity checks; the host is told on arrival and when a visit runs past its end. | Yes | Yes |
| Delivery historyCalisto: Mail logs each item with carrier and tracking, emails the Member once, and releases it against a signature or sends it back with a reason. | Yes | Yes |
| Sales | ||
| Leads tracked from inquiry through tourCalisto: Inquiries over Calisto Deals' records with a waitlist; call, text or email, qualify, then Book a Tour or Start Their Plan. Proposals with Proposals, agreements with Sign. | Yes | Yes |
| Website widgets for tours, sign-ups, passesCalisto: on the business's website, a space open to everyone is reserved and paid online, Day Passes are bought online when you turn it on, and Members join with the Plan's agreement signed first. | Yes | Yes |
| Community | ||
| Members message each other directlyCalisto: a member directory for Members who opt in, with their company, and a community board moderated by the team. Members do not message each other directly in Coworking. | No | Yes |
| Reports | ||
| Revenue, utilization and check-in reportsCalisto: Reports for occupancy, Members, revenue in each currency, Credits, Day Passes, Check-Ins and team labor, by building and period. | Yes | Yes |
| Locations | ||
| Many locations from one dashboardCalisto: places, floors and spaces nested at any depth in one account, with Reports by building and period, and money shown per currency. | Yes | Yes |
| Automations | ||
| Automation builder with triggers and tasksCalisto: Automations lists every automatic act with its switch and its runs; confirmations and reminders on, anything acting against a Member off until you turn it on. | Yes | Yes |
| Integrations | ||
| Two-way Google and Exchange calendar syncCalisto: Reservations live in Coworking's own calendar, list, map and ledger. Coworking lists no sync with Members' Google or Outlook calendars. | No | Yes |
What moves
Bringing your data from Optix
Your data is read in your own browser and sent to your Calisto account. Calisto never sees your login for the old system.
From an export file
Export your data from Optix and drop the file in. It is read in your browser and mapped onto Calisto.
Any spreadsheet you export from Optix can be mapped onto Calisto, column by column.
Pricing, side by side
What Optix publishes, beside what Calisto Coworking charges
Each figure as its publisher states it, in your currency only. Nothing is converted between currencies.
Calisto Coworking
Calisto catalog price
Moving from Optix
Questions about switching
How do I bring my Members over from Optix?
Export your Members and Reservations from Optix. Members come in by import with their Company and what is left of their allowances, and Reservations are brought in from your current software under Reservations ▸ Import.
What happens to our doors and Check-In?
With Access, each Member's doors follow their standing the moment it changes, and Access zones set the floors, rooms and hours a Plan opens. The front desk checks Members in at the door or with the phone camera, and Here Now shows who is in.
Optix has an automation builder. What runs automatically in Calisto?
Carrying out what a Member agreed to runs on its own: renewals charged on their date, doors following standing, a Day Pass's guest WiFi code and cleaning after each Reservation. Messages and notices are Automations rules, and anything acting against a Member, such as suspending for a failed payment, stays off until you turn it on.
Learn more
Everything Calisto does here
The pages behind this comparison: the sector, the apps and the guides.
- Calisto CoworkingCalisto for Coworking Spaces
Calisto Pro links door access, desk bookings, automated billing, and conference room scheduling into a self-operating engine, delivering a seamless member workspace.
Open - PricingPricing for Coworking SpacesOpen
- AppCalisto Coworking
Coworking spaces and anyone selling workspace: plans for a shared area or a desk of their own, meeting-room hours, day passes and paid time slots at once, the floor plan you book from, members and companies, one member door, visitors, the virtual office and the counter.
Open