A 9-stage warehouse pipeline from prep to restock, crew scheduling with skills matching, and subrental management for overflow inventory.
WAREHOUSE PIPELINE
Order received, items queued for prep
Equipment tested and staged
Items packed with packing slip and sign-off
Loaded onto truck, en route to venue
Returned to warehouse, scanned in
Inspected, cleaned, and back in inventory
Drag-and-drop equipment through 9 stages: Pending → Prepped → Packed → Dispatched → On Location → Return Inbound → Received → Inspected → Restocked
Scan items at every stage using browser camera (no app required). Batch scanning mode with audio feedback on successful scan
Auto-generated packing slips with per-item packed checkbox and digital sign-off. PDF export and email to customer
Manage multiple warehouse locations with inter-location stock transfers, transfer tracking, and status updates
Assign delivery, setup, and teardown crews to each event. Crew availability board as a calendar matrix with color-coded status
Tag crew members with skills and certifications. Filter by qualifications when assigning to jobs requiring specific expertise
Mobile clock in/out with GPS verification. Break tracking, overtime calculation, shift management, and payroll export
Post available shifts for freelance crew. Self-selection based on availability and location. Leave request and approval workflows
Rent from external suppliers when your inventory falls short. Track subrental cost, calculate margin vs. client price
Create and track purchase orders for subrentals with status pipeline and vendor management
Automatic margin tracking: client price minus subrental cost. Full P&L visibility per event including subrental expenses
Maintain a database of preferred subrental vendors with contact info, equipment catalogs, pricing, and reliability ratings
Visual board for scheduling deliveries and pickups. Vehicle assignment with weight and volume capacity checking
Automatic calculation of total weight, volume, and item count per truck. Prevent overloading with capacity alerts
Assign drivers to routes with scheduled pickup/delivery times. Track actual vs. planned times for performance metrics
Planned → Loading → In Transit → Delivered → Return Loading → Return In Transit → Return Complete. Status updates at every step
Every piece scanned out of the warehouse, loaded onto a truck, delivered to the venue, and scanned back in on return. Nine stages of visibility with barcode scanning and photo documentation.
Match crew skills to job requirements. Track availability, prevent double-booking, calculate overtime, and export payroll. Freelancers self-select from available shifts.
From warehouse shelf to event venue. Scanned, tracked, accountable.