Production & Run of Show
Every cable. Every cue. Every crew member. On time, every time. Timeline-based scheduling, crew rostering, rider tracking, and task automation.
Run of Show
11 featuresRun of Show Timeline
Drag-and-drop production timeline with minute-level scheduling. Visual overview from load-in to load-out.
Crew Management
Role-based staff rostering across 8 departments (Sound, Lighting, Security, Staging, Hospitality, Medical, Transport, Production) with call sheets, cost syncing, and shift assignments.
Day Sheets
Auto-generated day-of operations sheets per date. Venue details, schedule, load-in contacts, and hospitality notes compiled into one shareable document for touring acts and crew.
Setlist Management
Per-artist setlist tracking linked to stage lineup. Import setlists from external files or build them directly in the platform.
Exhibitor Management
Manage festival exhibitors and vendors with stage or zone assignments. Track applications, permits, payments, and communications per exhibitor.
Workforce Scheduling
Broader staff scheduling and shift management across all roles for show day. Distinct from crew call sheets — covers all operational headcount.
Rider Management
Hospitality riders, technical riders, and advance sheets. Collect requirements and flag conflicts.
Production Budget
Line-item budgeting with real-time actuals tracking. Budget vs. actual for all production costs.
Equipment Tracking
Inventory management with checkout and return. Know what you own vs. what needs renting.
Advance Sheets
Pre-show information packets for touring acts. All technical, hospitality, and logistics details in one document.
Activity Logbook
Timestamped log of every action, note, and status change per booking or show. Full audit trail for compliance and post-event review.
Task Automation
6 featuresTask Templates
Pre-defined task sets organized by show type. One template generates every task for an event.
One-Click Apply
Confirm a booking and generate all tasks from a template. No manual task creation for recurring workflows.
Relative Date Offsets
Tasks auto-scheduled relative to event date (e.g., "14 days before"). Adjusts automatically if the event moves.
Department Assignment
Route tasks to the right team automatically. Production, marketing, hospitality, and operations each get their list.
Prerequisite Tracking
Ensure dependent tasks complete in order. Block downstream tasks until prerequisites are met.
BEO Automation
Auto-generate Banquet Event Orders from event details. Catering, hospitality, and F&B requirements in one document.
Vendor & Services
6 featuresServices Coordination
Third-party vendor management for sound, lighting, security, and catering. Centralized communication and scheduling.
Vendor Directory
Maintain database of trusted vendors with ratings, pricing, and availability. Track performance over time.
RFQ & Procurement
Request quotes from multiple vendors. Compare proposals on price, timeline, and capabilities.
Equipment Inventory
Track all equipment: speakers, lights, staging, cables, microphones. Condition and location tracking.
Rental Agreements
Manage rental terms: delivery, setup, pickup, liability, payment terms, and insurance requirements.
Post-Event Reconciliation
Verify equipment condition upon return. Process damage claims and final payments with documentation.
Crew & Staffing
6 featuresJob Positions & Roles
Define all crew positions: stage crew, security, parking, hospitality, medical staff. Detailed requirements per role.
Skills Tracking
Track certifications: forklift, CPR, fire safety, security training. Ensure compliance and capability matching.
Volunteer Management
Recruit, manage, and track volunteers. Online registration, shift assignment, and post-event feedback.
Timesheet & Payroll
Mobile crew check-in/check-out. Automatic timesheet generation for payroll integration with hourly rates by role.
Safety & Incident Tracking
Report safety incidents, near-misses, and injuries. Track investigation and corrective actions.
Crew Communication
SMS and email notifications for schedule changes, early calltime, or emergency procedures. One-way or two-way.
From Chaos to Clarity
Everyone from artists to vendors sees the same timeline and requirements. No conflicting information, missed details, or last-minute surprises.
Every Show Has 47 Tasks
Create task templates by show type. When you confirm a booking, one click generates every task — from confirming catering 30 days out to printing wristbands the day before.
Zero Equipment Surprises
Know exactly what equipment you own, what you're renting, and where every item is during load-in and load-out.
Crews That Show Up Ready
Crew knows exactly when to arrive, where to go, what to wear, and what to bring. Automated notifications eliminate no-shows and confusion.