SWITCH FROM PLANDAY
Planday to Calisto Workforce
Build the week as drafts, publish it to each person's phone and calendar, run the clock and time off, sign off each person's week and hand the pay report to your accountant or payroll system.
Feature by feature
Calisto Workforce beside Planday
- 21 In both
- 4 Only in Planday
| 25 features | Calisto Workforce | Planday |
|---|---|---|
| Scheduling | ||
| Schedule BuilderCalisto: the Schedule board is a people by days week on the desk and a day view on the phone, and a new shift stays a draft that only the people who run the schedule see until Publish puts it on each person's schedule and their calendar (with Agenda).Checked Oct 30, 2026Source | Yes | Yes |
| Draft ShiftsCalisto: every new shift is a draft until Publish, so the week is checked before anyone sees it; the business can choose to send new shifts out as soon as they are added.Checked Oct 30, 2026Source | Yes | Yes |
| Schedule TemplatesCalisto: shift templates are applied to a week as open shifts, and a night shift ends the next day.Checked Oct 30, 2026Source | Yes | Yes |
| Shift Swaps, Handovers and Open ShiftsCalisto: a team member asks to swap or drop a shift, or claims an open shift, from their own week, and the request waits in Shift Requests to be decided the way the business routes it.Checked Oct 30, 2026Source | Yes | Yes |
| Auto SchedulingCalisto: Suggest proposes a week from the roster, each day's demand and an hours budget, and the Optimizer rearranges existing shifts within daily and weekly hour limits; a manager reviews the result before it is published.Checked Oct 30, 2026Source | Yes | Yes |
| Staffing From a Revenue ForecastCalisto: each day of the week reads its demand from the business's own records (stays and guests, table covers, events and their expected attendance, sales by weekday and its own staffing pattern), and the reason is shown on the day.Checked Oct 30, 2026Source | Yes | Yes |
| Staff Costs Against RevenueCalisto: the week shows its labor cost beside each day's projected sales, each in its own currency, to the people the owner lets see pay.Checked Oct 30, 2026Source | Yes | Yes |
| Compliance | ||
| Working Time Rules and AlertsCalisto: labor rules for breaks, daily and weekly overtime, daily and weekly hour caps, rest between shifts and minors warn or block while the week is built and are checked again against the clock and timesheets; ready-made rule sets cover the EU, the UK, the Dominican Republic, Mexico and more.Checked Oct 30, 2026Source | Yes | Yes |
| Time | ||
| Punch Clock on the PhoneCalisto: each person clocks in and out on their own phone, and the live Clock board shows who is in, who is late and who has not arrived.Checked Oct 30, 2026Source | Yes | Yes |
| Clock-In From Approved PlacesCalisto: a punch can be required to carry the phone's location, or to be made on the business's team WiFi at the shift's Location (with WiFi).Checked Oct 30, 2026Source | Yes | Yes |
| Clock-In StationsCalisto: a shared clock-in tablet is a Clock-in Kiosk station (with Station) where each person punches with a PIN Calisto generates, and five wrong PINs lock the pads for ten minutes.Checked Oct 30, 2026Source | Yes | Yes |
| Timesheet ApprovalCalisto: each person's week combines the clock and the work time they logged, is submitted once and signed off on the approval engine, and an approved week can be locked until it is reopened.Checked Oct 30, 2026Source | Yes | Yes |
| Break RulesCalisto: a shift carries its break minutes, an automatic unpaid break comes off the punches, and a break rule in Labor Compliance flags a day worked without its break.Checked Oct 30, 2026Source | Yes | Yes |
| Overtime RulesCalisto: hours are split into regular and overtime per pay week against the business's threshold, and the manager is alerted as someone approaches overtime.Checked Oct 30, 2026Source | Yes | Yes |
| Pay | ||
| Payroll-Ready ReportsCalisto: the Pay Report gathers each period's hours, overtime, time off and tips and downloads as a PDF for an accountant or as a file in a payroll system's import layout, or in a layout the business builds.Checked Oct 30, 2026Source | Yes | Yes |
| Time Off | ||
| Leave Policies and AccrualsCalisto: leave policies set each leave type's accrual rate and period, its cap and its carryover, and balances accrue every day.Checked Oct 30, 2026Source | Yes | Yes |
| Time Off Requests and ApprovalsCalisto: a team member requests time off from their phone, even with no signal, and sees their balances; the request is decided on the approval engine wherever it waits, and the balance is taken once.Checked Oct 30, 2026Source | Yes | Yes |
| Mobile | ||
| Employee AppCalisto: My Work shows a team member their shifts, swaps, open shifts to claim, their hours this pay week, their time off and their onboarding, on a phone and installed.Checked Oct 30, 2026Source | Yes | Yes |
| Communication | ||
| Team MessagingCalisto: direct messages, group messages and Hubs for the whole team or a chosen few (with Equipo, free on every account).Checked Oct 30, 2026Source | Yes | Yes |
| People | ||
| Contracts and E-SignatureCalisto: contracts and other documents are sent for e-signature, one at a time or in bulk, and the signed PDF is kept in the business's files (with Sign).Checked Oct 30, 2026Source | Yes | Yes |
| Onboarding New StartersCalisto: onboarding templates matched by department or position hold tasks for HR, IT, the manager or the new hire, each with a due day and an upload or acknowledgment where needed, and the courses to take (with University).Checked Oct 30, 2026Source | Yes | Yes |
| Gaps | ||
| Availability PreferencesTeam members mark when they are available, and managers see it before they build the rota.Checked Oct 30, 2026Source | No | Yes |
| Company NewsfeedA feed for company updates and short notices to the whole team.Checked Oct 30, 2026Source | No | Yes |
| Time Off in LieuOvertime is turned into time off automatically under the business's rules.Checked Oct 30, 2026Source | No | Yes |
| Payslips in the AppPayroll providers upload payslips, which employees open in the app after confirming their identity.Checked Oct 30, 2026Source | No | Yes |
What moves
Bringing your data from Planday
Your data is read in your own browser and sent to your Calisto account. Calisto never sees your login for the old system.
From an export file
Export your data from Planday and drop the file in. It is read in your browser and mapped onto Calisto.
Any spreadsheet you export from Planday can be mapped onto Calisto, column by column.
Moving from Planday
Questions about switching
How do my people come over?
Each person is added once with the Add team member wizard in People and accepts an invitation. Their department, position and team are picked from your structure, and they are the same person in every Calisto app. Adding someone never gives the business control over their own Calisto account.
Do my schedules carry over?
Recurring shifts are set up again as shift templates and applied to a week as open shifts. Each week is built as drafts on the Schedule board and goes out to each person's schedule and their Agenda calendar when you publish it.
What happens to my time off balances?
Each leave type is set up again as a leave policy with its accrual rate, cap and carryover, and each person's current balance is brought over with a manual adjustment in Leave Balances, with its reason. From then on balances accrue every day and an approved request takes its days once.
How does payroll work after I switch?
Workforce does not run payroll. The Pay Report gathers each period's hours, overtime, time off and tips, and downloads as a PDF for your accountant or as a file in your payroll system's import layout. The accountant or payroll system runs the pay from it.
Learn more
Everything Calisto does here
The pages behind this comparison: the sector, the apps and the guides.