SWITCH FROM DEPUTY
Deputy to Calisto Workforce
Build the week against the day's real demand, publish it, clock people in on their phones or a shared tablet, keep breaks and hours inside your labor rules and hand the pay report to your accountant or payroll system.
Feature by feature
Calisto Workforce beside Deputy
- 18 In both
- 7 Only in Deputy
| 25 features | Calisto Workforce | Deputy |
|---|---|---|
| Scheduling | ||
| Schedule Reviewed Before It Goes LiveCalisto: the Schedule board is a people by days week on the desk and a day view on the phone, and a new shift stays a draft that only the people who run the schedule see until Publish puts it on each person's schedule and their calendar (with Agenda).Checked Oct 30, 2026Source | Yes | Yes |
| Labor Cost Before PublishingCalisto: the week shows its labor cost beside each day's projected sales, each in its own currency, to the people the owner lets see pay.Checked Oct 30, 2026Source | Yes | Yes |
| Auto SchedulingCalisto: Suggest proposes a week from the roster, each day's demand and an hours budget, and the Optimizer rearranges existing shifts within daily and weekly hour limits; a manager reviews the result before it is published.Checked Oct 30, 2026Source | Yes | Yes |
| Demand ForecastingCalisto: each day of the week reads its demand from the business's own records (stays and guests, table covers, events and their expected attendance, sales by weekday and its own staffing pattern), and the reason is shown on the day.Checked Oct 30, 2026Source | Yes | Yes |
| Shift SwappingCalisto: a team member picks a colleague from the swap candidates for their shift, drops it, or claims an open shift, and each request is decided in Shift Requests the way the business routes it.Checked Oct 30, 2026Source | Yes | Yes |
| Compliance | ||
| Rest and Hour GuardrailsCalisto: labor rules for breaks, daily and weekly overtime, daily and weekly hour caps, rest between shifts and minors warn or block while the week is built and are checked again against the clock and timesheets; ready-made rule sets cover the EU, the UK, the Dominican Republic, Mexico and more.Checked Oct 30, 2026Source | Yes | Yes |
| Time Off | ||
| Leave Requests and ApprovalsCalisto: a team member requests time off from their phone, even with no signal, and sees their balances; the request is decided on the approval engine wherever it waits, and the balance is taken once.Checked Oct 30, 2026Source | Yes | Yes |
| Leave AccrualsCalisto: leave policies set each leave type's accrual rate and period, its cap and its carryover, and balances accrue every day.Checked Oct 30, 2026Source | Yes | Yes |
| Time | ||
| Time Clock on the PhoneCalisto: each person clocks in and out on their own phone, and the live Clock board shows who is in, who is late and who has not arrived.Checked Oct 30, 2026Source | Yes | Yes |
| Tablet KioskCalisto: a shared clock-in tablet is a Clock-in Kiosk station (with Station) where each person punches with a PIN Calisto generates, and five wrong PINs lock the pads for ten minutes.Checked Oct 30, 2026Source | Yes | Yes |
| Break Planning and Missed BreaksCalisto: a shift carries its break minutes, an automatic unpaid break comes off the punches, and a break rule in Labor Compliance flags a day worked without its break.Checked Oct 30, 2026Source | Yes | Yes |
| Overtime AlertsCalisto: hours are split into regular and overtime per pay week against the business's threshold, and the manager is alerted as someone approaches overtime.Checked Oct 30, 2026Source | Yes | Yes |
| Pay | ||
| Timesheet Export to PayrollCalisto: the Pay Report gathers each period's hours, overtime, time off and tips and downloads as a PDF for an accountant or as a file in a payroll system's import layout, or in a layout the business builds.Checked Oct 30, 2026Source | Yes | Yes |
| Operations | ||
| Task ManagementCalisto: business tasks are assigned to connected people (with Dispatch) and land in their day beside their shifts (with Today).Checked Oct 30, 2026Source | Yes | Yes |
| Communication | ||
| Team MessagingCalisto: direct messages, group messages and Hubs for the whole team or a chosen few (with Equipo, free on every account).Checked Oct 30, 2026Source | Yes | Yes |
| People | ||
| Performance RecordsCalisto: Performance keeps a scorecard per person per period for quality, punctuality, satisfaction, productivity from completed tasks, hours from the clock and commission, with the team's month beside it.Checked Oct 30, 2026Source | Yes | Yes |
| Hiring | ||
| New Hire OnboardingCalisto: onboarding templates matched by department or position hold tasks for HR, IT, the manager or the new hire, each with a due day and an upload or acknowledgment where needed, and the courses to take (with University).Checked Oct 30, 2026Source | Yes | Yes |
| Hiring PipelineCalisto: Recruiting is one pipeline from sourced through contacted, interviewing and offer to joined or declined, and a candidate who joins is added through the Add team member wizard and moves to Onboarding.Checked Oct 30, 2026Source | Yes | Yes |
| Gaps | ||
| Recurring UnavailabilityManagers log when a person is regularly unavailable, such as every Monday, and the schedule respects it.Checked Oct 30, 2026Source | No | Yes |
| Facial Recognition Clock-InThe tablet kiosk verifies each person by facial recognition, with touchless clock-in by voice.Checked Oct 30, 2026Source | No | Yes |
| Kiosk Clock-In Without InternetThe tablet kiosk keeps working with no connection and stores up to 24 hours of punches.Checked Oct 30, 2026Source | No | Yes |
| Clock-In AttestationStaff are asked to confirm their record when they clock in late, work unscheduled time, miss a break or leave early.Checked Oct 30, 2026Source | No | Yes |
| Careers Page and Job Board PostingA careers page with job listings, AI-drafted job descriptions and posting to outside job boards.Checked Oct 30, 2026Source | No | Yes |
| End-of-Shift FeedbackStaff rate how a shift felt when they finish it, and managers see morale over time.Checked Oct 30, 2026Source | No | Yes |
| Wage Budgets With Variance TrackingHour and wage budgets are set for the schedule, and drift from them is flagged.Checked Oct 30, 2026Source | No | Yes |
What moves
Bringing your data from Deputy
Your data is read in your own browser and sent to your Calisto account. Calisto never sees your login for the old system.
From an export file
Export your data from Deputy and drop the file in. It is read in your browser and mapped onto Calisto.
Any spreadsheet you export from Deputy can be mapped onto Calisto, column by column.
Moving from Deputy
Questions about switching
How do my people come over?
Each person is added once with the Add team member wizard in People and accepts an invitation. Their department, position and team are picked from your structure, and they are the same person in every Calisto app. Adding someone never gives the business control over their own Calisto account.
Do my schedules carry over?
Recurring shifts are set up again as shift templates and applied to a week as open shifts. Each week is built as drafts on the Schedule board and goes out to each person's schedule and their Agenda calendar when you publish it.
How do my people clock in?
On their own phone, with the location or the team WiFi as proof where you ask for it, or with a PIN on a shared tablet set up as a Clock-in Kiosk station. Punches made with no signal are kept and sent on reconnect, marked Recorded Offline for your review.
How does payroll work after I switch?
Workforce does not run payroll. The Pay Report gathers each period's hours, overtime, time off and tips, and downloads as a PDF for your accountant or as a file in your payroll system's import layout. The accountant or payroll system runs the pay from it.
Learn more
Everything Calisto does here
The pages behind this comparison: the sector, the apps and the guides.