Scheduling & Member Management
Visual calendar with drag-drop class management, sub management board, automatic waitlist promotion, spot booking, unified member profiles with intake forms, waivers, family accounts, and real-time check-in systems.
Class Scheduling & Calendar
6 featuresVisual Class Calendar
Drag-and-drop interface with day, week, and month views. See instructors, capacity, bookings, and waitlist at a glance across all locations. 15-second auto-refresh.
Automatic Waitlist Promotion
When a member cancels, the next person on the waitlist is automatically promoted and notified via SMS and email. Zero manual intervention.
Sub Management Board
Visual kanban board for instructor substitutions. Match qualified replacements by certification. One-click request, accept, and confirm workflow replaces group texts.
Visual Spot Booking
Reserve specific spots in class — a specific bike, mat, or heavy bag position. Members see seat maps and book preferred locations.
Recurring Class Templates
Create class patterns that repeat daily, weekly, or monthly. Update entire series or individual instances. Multi-session courses for bootcamps and programs.
Room & Resource Scheduling
Assign rooms, equipment, and resources to classes. Prevent double-booking and track resource utilization across locations.
Appointment Booking
6 featuresAI Phone Booking (Calling)
Calisto's AI answers phone calls, checks real-time availability, and books personal training sessions and consultations 24/7 with no receptionist needed.
Online Booking Widget (Studio)
Embed booking widget on your website. Members see real-time availability and book classes, PT sessions, and assessments directly.
Member Portal Booking (Navigator)
Navigator portal shows full class schedule and trainer availability. Members book, reschedule, and cancel from their phone anytime.
Buffer Time & Booking Limits
Configure buffer time between sessions, daily booking limits per member, and service-specific booking rules for different service types.
Automated Reminders
SMS and email reminders before scheduled sessions. Reduce no-shows by 40% with configurable reminder timing.
No-Show Tracking & Penalties
Track member no-shows with automatic penalty rules. Late-cancel fees, account freezing after repeated no-shows, and attendance pattern analysis.
Member Management
6 featuresUnified Member Profiles
Complete member history in one profile: contact info, membership status, payment methods, bookings, attendance patterns, body metrics, and notes.
Digital Intake Forms & Waivers
Custom intake forms with form builder (12 field types, conditional logic). Health questionnaires, emergency contacts, PAR-Q templates. E-signature via Sign product.
Waiver Enforcement at Check-In
Automatically block check-in if waiver is expired or not signed. Members receive portal reminders to update. Full compliance trail.
Family & Group Accounts
Create family accounts with parent-child linking. One account pays for multiple family members. Shared class credits and membership benefits.
Member Onboarding Wizard
Multi-step onboarding flow: profile setup, waiver signing, payment method, membership selection, first class booking, and facility tour scheduling.
Tags, Segments & Bulk Import
Tag members by fitness level, goals, or preferences. Segment for targeted messaging and offers. Bulk import from Excel or legacy systems.
Check-In Systems
6 featuresQR Code Check-In
Members scan unique QR code on phone. Instant check-in validates membership, logs attendance, and updates profile. Works offline.
Kiosk Check-In System
Tablet-based kiosk for members without smartphones. Search by name, swipe card, or NFC badge. Badge tap supported.
IoT Door Access (Signal)
Keyless entry using Signal. Members unlock doors with their phone or proximity card. Real-time access logs and zone-based access rules.
Waiver Enforcement at Entry
Block entry if waiver is expired. Automatic portal reminders. Members renew digitally before next visit.
Attendance Analytics
See which classes fill, which members attend regularly, and predict attendance patterns. Identify engagement drops before they become churn.
Class Roster & Live Status
Real-time class roster with checked-in, no-show, and waitlisted status. Instructors see who's in class before it starts.
A scheduling system that works for busy gyms. Drag-drop classes, automatic promotions, AI phone booking, real-time access, and zero manual intervention.