SWITCH FROM WILD APRICOT
Wild Apricot to Calisto Registry
Registry runs plans and what each grants, joining and onboarding, the door, dues on your own payment provider, failed payments on your own timing, holds, plan changes and cancellations, retention and the member portal, with Deals, Access, Campaigns, Forms, Navigator and Sites built in.
Feature by feature
Calisto Registry beside Wild Apricot
- 16 In both
| 16 features | Calisto Registry | Wild Apricot |
|---|---|---|
| Plans | ||
| Plans and Tiers with Recurring DuesCalisto: plans and the tiers inside them, each with monthly and annual rates on one price table, renewed on each plan’s own settings.Checked Oct 28, 2026Source | Yes | Yes |
| Dues | ||
| Automatic RenewalsCalisto: each plan says whether renewals are charged automatically or left for the team, and how many days ahead.Checked Oct 28, 2026Source | Yes | Yes |
| Failed Payments RetriedCalisto: a failed charge is retried on the days the business picks, with payment reminders sent as Automations rules.Checked Oct 28, 2026Source | Yes | Yes |
| Access Stopped for Unpaid DuesCalisto: grace, suspension with the door open or closed, and the end of the membership, each on the business’s timing, under one rule that is off until the business turns it on.Checked Oct 28, 2026Source | Yes | Yes |
| Automated RemindersCalisto: renewal and payment reminders, welcome and freeze-ending messages and the team’s notices, each an Automations rule the business can change or switch off.Checked Oct 28, 2026Source | Yes | Yes |
| Members | ||
| Family MembershipsCalisto: dependants under a primary member, who stand with them at the door; lapsed dues stop the family and paying restores it.Checked Oct 28, 2026Source | Yes | Yes |
| Company MembershipsCalisto: company accounts with seats, a monthly rate, a contract end, the employees it pays for and its invoices.Checked Oct 28, 2026Source | Yes | Yes |
| Member DirectoryCalisto: a member directory members see of each other, listing only those who opt in.Checked Oct 28, 2026Source | Yes | Yes |
| Joining | ||
| Join and Pay OnlineCalisto: with Sites and Navigator, the Join list shows each plan at the price charged, then the business’s own payment page.Checked Oct 28, 2026Source | Yes | Yes |
| Waivers and Documents at JoiningCalisto: a waiver library with each member’s signed coverage, and entry documents a plan requires at joining, accepted or refused with a reason.Checked Oct 28, 2026Source | Yes | Yes |
| Member ImportCalisto: Import Members from CSV or Excel with plans, dates, families, life members and an opening balance.Checked Oct 28, 2026Source | Yes | Yes |
| Portal | ||
| Member Self-ServiceCalisto: with Navigator, members pay what they owe, change their card, pause, renew, change plan and cancel with its quote first.Checked Oct 28, 2026Source | Yes | Yes |
| Retention | ||
| Retention and At-Risk MembersCalisto: retention by joining month, drifting members measured against their own usual pace, and churn with how long each stayed and why they left.Checked Oct 28, 2026Source | Yes | Yes |
| Member SurveysCalisto: with Forms, a survey sent to every active member or chosen tiers, with its response rate and score.Checked Oct 28, 2026Source | Yes | Yes |
| Recurring Revenue ReportsCalisto: monthly and annual recurring revenue, revenue per member and joining fees by tier, per currency.Checked Oct 28, 2026Source | Yes | Yes |
| Business | ||
| Event Registration with Mobile Check-InCalisto: with Tickets, event tickets and phone check-in.Checked Oct 28, 2026Source | Yes | Yes |
What moves
Bringing your data from Wild Apricot
Your data is read in your own browser and sent to your Calisto account. Calisto never sees your login for the old system.
From an export file
Export your data from Wild Apricot and drop the file in. It is read in your browser and mapped onto Calisto.
Any spreadsheet you export from Wild Apricot can be mapped onto Calisto, column by column.
Moving from Wild Apricot
Questions about switching
Can I bring my members from Wild Apricot?
Yes. Import Members takes a CSV or Excel file with each member’s plan, join and next dues dates, families, life members and an opening balance owed. Card and direct debit authorizations are set up again with your own payment provider.
What do members use to manage their membership?
With Navigator, the member portal in the browser: they pay what they owe, change their card, pause within your freeze policy, renew, change plan and cancel with its quote first. There is no member app of your own brand in the app stores.
Do the gym, the club and the coworking floor need separate systems?
No. Fit, Golf, Coworking, Salon, Spa and Dine run their members over Registry in their own words, so one person’s memberships and dues are one record across them.
Learn more
Everything Calisto does here
The pages behind this comparison: the sector, the apps and the guides.