SWITCH FROM RENTMAN
Rentman to Calisto Rentals
Rentals runs what you rent and at what rate, quotes and orders, the Planner, hand-outs and returns at the counter, late returns, photo checks and damage, deliveries and collections, the fleet and its maintenance, and sub-rentals, with Payments, Dispatch, Assure, Signal, Sync, Sites and Identity built in.
- Event & Production Rentals
Feature by feature
Calisto Rentals beside Rentman
- 21 In both
- 1 Only in Rentman
| 22 features | Calisto Rentals | Rentman |
|---|---|---|
| Booking | ||
| Equipment SchedulingCalisto: the Planner shows what is booked and free by place, and every rental, held quote and downtime counts against the same units.Checked Oct 28, 2026Source | Yes | Yes |
| Fleet | ||
| ShortagesCalisto: a Shortages list of what is booked beyond the business’s own stock, and a quote line it cannot cover is sent only when marked a sub-rental.Checked Oct 28, 2026Source | Yes | Yes |
| SubhireCalisto: sub-rentals counted as supply, with their supplier and dates, beside a Shortages list of what the business’s own stock cannot cover.Checked Oct 28, 2026Source | Yes | Yes |
| Multiple WarehousesCalisto: units belong to their pickup and return places, and Free by Place shows what each place has free for a window.Checked Oct 28, 2026Source | Yes | Yes |
| Counter | ||
| QR and Barcode ScanningCalisto: scan a unit’s barcode or QR code to hand it out or take it back, at the desk or on a phone.Checked Oct 28, 2026Source | Yes | Yes |
| RFID TrackingCalisto: Check Contents reads every RFID tag at once from a reader and shows what is here, what is missing and what was not expected.Checked Oct 28, 2026Source | Yes | Yes |
| Case Contents Without OpeningCalisto: a case lists the units it holds, and reading its tag checks its contents without opening it.Checked Oct 28, 2026Source | Yes | Yes |
| Returns | ||
| Lost, Stolen and Damaged EquipmentCalisto: a unit missing or damaged at the return is recorded on the rental, and confirmed damage is charged from the damage price list.Checked Oct 28, 2026Source | Yes | Yes |
| Maintenance | ||
| RepairsCalisto: work orders for repairs on each unit, and one is opened for confirmed damage by a rule the business can switch off.Checked Oct 28, 2026Source | Yes | Yes |
| Recurring Inspections and CleaningCalisto: with Assure, recurring maintenance and inspection checklists on each unit, and with Dispatch, a cleaning task opened when a unit comes back.Checked Oct 28, 2026Source | Yes | Yes |
| Business | ||
| Crew SchedulingCalisto: with Workforce, the team’s shifts and schedule; a delivery run’s driver is its Dispatch assignee.Checked Oct 28, 2026Source | Yes | Yes |
| Time RegistrationCalisto: with Workforce, the team’s clock-ins and hours worked.Checked Oct 28, 2026Source | Yes | Yes |
| CRMCalisto: each client is one contact record with their rentals, quotes and bills, and with Deals, the sales pipeline.Checked Oct 28, 2026Source | Yes | Yes |
| ZapierCalisto: with Automations, rules connect to Zapier, Make or any address by webhook.Checked Oct 28, 2026Source | Yes | Yes |
| Xero, QuickBooks and Exact OnlineCalisto: the books are kept with Ledger, on the same records; Rentals lists no sync to outside accounting software.Checked Oct 28, 2026Source | No | Yes |
| Deliveries | ||
| Vehicle Planning by CapacityCalisto: with Dispatch, each run’s vehicle, with the weight, volume and item count it carries read against what that vehicle takes.Checked Oct 28, 2026Source | Yes | Yes |
| Quotes | ||
| Quotes Approved OnlineCalisto: a sent quote holds its gear until it runs out, the client accepts or declines it from its link, and accepting confirms the rental.Checked Oct 28, 2026Source | Yes | Yes |
| E-Signed Quotes and ContractsCalisto: the client accepts a quote from its link with their name, and with Sign, the renter signs the rental agreement at the hand-out.Checked Oct 28, 2026Source | Yes | Yes |
| Payments | ||
| Invoices Paid OnlineCalisto: each rental’s bill takes payment online with Payments, and the books are kept with Ledger.Checked Oct 28, 2026Source | Yes | Yes |
| Reports | ||
| Estimated and Actual Job CostsCalisto: Reports ▸ Jobs gives each job’s margin after the supplier bills entered on its delivery and collection runs.Checked Oct 28, 2026Source | Yes | Yes |
| Analytics and ReportsCalisto: reports on rentals, how busy each unit is and each job’s margin.Checked Oct 28, 2026Source | Yes | Yes |
| Damage | ||
| Damage Reports from the PhoneCalisto: with Assure, the counter phone reports an incident naming the unit and the rental, and photo checks are taken on the phone.Checked Oct 28, 2026Source | Yes | Yes |
What moves
Bringing your data from Rentman
Your data is read in your own browser and sent to your Calisto account. Calisto never sees your login for the old system.
From an export file
Export your data from Rentman and drop the file in. It is read in your browser and mapped onto Calisto.
Any spreadsheet you export from Rentman can be mapped onto Calisto, column by column.
Moving from Rentman
Questions about switching
Can I bring my products and bookings from Rentman?
Your bookings, yes. Import Rentals takes a CSV or Excel file of rentals and matches each to a unit by its code, name or plate; a rental it cannot match is imported as a quote or left out, by your own rule. Products, kits and units are set up in Products and Fleet.
Do Experiences, Events and Golf need separate rental systems?
No. Experiences ▸ Rentals, Events ▸ Rentals and Golf ▸ Carts & Rentals are the same Rentals screens and records in each app’s own words, so a unit is booked once wherever it is shown.
How are damage charges decided?
A return’s photos are compared with the hand-out’s, and anything new is only a suggestion until a person confirms it. A confirmed damage is priced from your damage price list and taken from the renter’s damage waiver first, then the card hold, then the bill.
Learn more
Everything Calisto does here
The pages behind this comparison: the sector, the apps and the guides.
- Events & EntertainmentCalisto for Event & Production Rentals
Calisto Pro links barcode tracking, sub-rentals, fleet dispatch, and availability calendars into one real-time asset engine, keeping every load-in exact and accountable.
Open - Event & Production RentalsQuotes That Close in Hours
The full rental history one reply away, a branded agreement off live catalog pricing, and a deposit held on the card rather than hoped for.
Open - Event & Production RentalsWhat You Have, Right Now
Audio, lighting and staging availability across every event date, including the three that overlap. A tent promised to Saturday cannot be promised to Friday.
Open - Event & Production RentalsShow Day, Cue by Cue
The function sheet the crew works from, the technical rider on the advance, the run of show on a phone, and every post on the event filled from your shifts.
Open - Event & Production RentalsWhen the Date Is Yours
Your stage or studio held first, second and third in line, an avails link a planner can ask from, and the night you put on yourself, offered, settled and scanned at the door.
Open - PricingPricing for Event & Production RentalsOpen
- AppCalisto Events
Promoters, festivals, venues and stadiums: ranked holds and avails, inquiries, offers with the versus and the break-even, settlements, function sheets, advances and the run of show, gates, and Calisto Rentals included for the gear out and back.
Open - AppCalisto Rentals
Event, recreation, vehicle, equipment and tool rentals: products, kits and rates on one availability count, quotes and orders with card holds and damage waivers, scan out and in, late returns, photo checks with the damage priced, deliveries, sub-rental, the fleet, its repairs and GPS for a hire.
Open