SWITCH FROM EXCEL
Excel to Calisto Sheets
Sheets is the spreadsheet a business keeps its numbers in: formulas, charts and pivots, editing together cell by cell, sharing and exports, and tabs filled from the records it keeps in Calisto.
Feature by feature
Calisto Sheets beside Excel
- 14 In both
- 1 Only in Excel
| 15 features | Calisto Sheets | Excel |
|---|---|---|
| The Grid | ||
| Conditional FormattingCalisto: a rule colors the cells that meet a condition, with color scales and alternating colors, and follows the data as it changes.Checked Nov 7, 2026Source | Yes | Yes |
| Drop-Down ListsCalisto: a validation list from typed items or a range, shown as a chip, an arrow or plain text, rejecting other input or warning.Checked Nov 7, 2026Source | Yes | Yes |
| Alternating Row ColorsCalisto: Alternating Colors with a header and a footer row, in the spreadsheet's theme.Checked Nov 7, 2026Source | Yes | Yes |
| Find and ReplaceCalisto: match case, the whole cell, a regular expression, inside formulas, and across every tab.Checked Nov 7, 2026Source | Yes | Yes |
| Remove DuplicatesCalisto: Data Cleanup removes duplicate rows, trims whitespace and splits text to columns.Checked Nov 7, 2026Source | Yes | Yes |
| Analysis | ||
| PivotTablesCalisto: rows, optional columns and values summed, counted, averaged or ranged, with a filter, onto a tab of its own.Checked Nov 7, 2026Source | Yes | Yes |
| ChartsCalisto: column, bar, line, area, scatter, pie and donut charts saved in the spreadsheet and placed over the cells.Checked Nov 7, 2026Source | Yes | Yes |
| Questions About Your DataCalisto: Ask About This Data answers totals, averages and breakdowns from the tab, and the answer's formula goes into a cell.Checked Nov 7, 2026Source | Yes | Yes |
| Formulas Written From a DescriptionCalisto: Describe a Formula beside the formula bar: say what you need and insert the formula it builds.Checked Nov 7, 2026Source | Yes | Yes |
| Working Together | ||
| Editing TogetherCalisto: edits merge cell by cell as everyone types, each person's cursor shown with their name.Checked Nov 7, 2026Source | Yes | Yes |
| Comments With MentionsCalisto: a comment pinned to a cell, @ to mention someone, and Assign to hands them the thread.Checked Nov 7, 2026Source | Yes | Yes |
| Protected AreasCalisto: a range only its owner edits or one that warns before a change, and a tab only its owner edits.Checked Nov 7, 2026Source | Yes | Yes |
| Version HistoryCalisto: every save is a version; compare two versions cell by cell, restore one, and name a version.Checked Nov 7, 2026Source | Yes | Yes |
| Sharing | ||
| Export as CSVCalisto: export XLSX, ODS, CSV, TSV, HTML or PDF, with orientation, the print area and rows repeated on each page.Checked Nov 7, 2026Source | Yes | Yes |
| Gaps | ||
| Charts and PivotTables From a PromptA chart or a pivot table built from a request typed in plain words; in Calisto, Ask About This Data answers with a figure and its formula, and charts and pivot tables are built in their own panels.Checked Nov 7, 2026Source | No | Yes |
What moves
Bringing your data from Excel
Your data is read in your own browser and sent to your Calisto account. Calisto never sees your login for the old system.
From an export file
Export your data from Excel and drop the file in. It is read in your browser and mapped onto Calisto.
Any spreadsheet you export from Excel can be mapped onto Calisto, column by column.
Moving from Excel
Questions about switching
Do my spreadsheets open in Sheets?
XLSX, ODS, CSV and TSV files open from your device or from Depot, and their formulas are recalculated by Calisto's own engine. Legacy XLS files do not open; save them as XLSX first. Charts are made again in Sheets, where they stay in the spreadsheet.
Can my team keep editing together?
Yes. Several people edit one spreadsheet at once, merged cell by cell with each person's cursor shown, comments pin to cells and can be handed to someone, and every save is a version you can compare and restore.
What does Sheets add?
A tab can be filled from the records your business keeps in Calisto (bookings, deals, payments, stock, members, ticket holders, the roster and Ledger's statements), read again Live, on Refresh or kept as a Snapshot, and a tab's lines can become an invoice in Ledger, or a task in Dispatch.
Learn more
Everything Calisto does here
The pages behind this comparison: the sector, the apps and the guides.