SWITCH FROM CURRENT RMS
Current RMS to Calisto Rentals
Rentals runs what you rent and at what rate, quotes and orders, the Planner, hand-outs and returns at the counter, late returns, photo checks and damage, deliveries and collections, the fleet and its maintenance, and sub-rentals, with Payments, Dispatch, Assure, Signal, Sync, Sites and Identity built in.
- Event & Production Rentals
Feature by feature
Calisto Rentals beside Current RMS
- 22 In both
- 2 Only in Current RMS
| 24 features | Calisto Rentals | Current RMS |
|---|---|---|
| Products | ||
| Serialized and Bulk StockCalisto: each unit tracked on its own with its serial or plate, or bulk stock counted by quantity, on one fleet register.Checked Oct 28, 2026Source | Yes | Yes |
| Kits and AccessoriesCalisto: kits booked as their parts’ units and priced once per kit, on a quote, at the desk and on the website alike.Checked Oct 28, 2026Source | Yes | Yes |
| Barcode and QR LabelsCalisto: units are scanned by their barcode, QR code or RFID tag, but Rentals prints no barcode labels for them.Checked Oct 28, 2026Source | No | Yes |
| Booking | ||
| Real-Time AvailabilityCalisto: the Planner shows what is booked and free by place, and every rental, held quote and downtime counts against the same units.Checked Oct 28, 2026Source | Yes | Yes |
| Fleet | ||
| Shortage AlertsCalisto: a Shortages list of what is booked beyond the business’s own stock, and a quote line it cannot cover is sent only when marked a sub-rental.Checked Oct 28, 2026Source | Yes | Yes |
| Sub-RentalsCalisto: sub-rentals counted as supply, with their supplier and dates, beside a Shortages list of what the business’s own stock cannot cover.Checked Oct 28, 2026Source | Yes | Yes |
| Multiple StoresCalisto: units belong to their pickup and return places, and Free by Place shows what each place has free for a window.Checked Oct 28, 2026Source | Yes | Yes |
| Counter | ||
| Barcode and QR Scanning Out and InCalisto: scan a unit’s barcode or QR code to hand it out or take it back, at the desk or on a phone.Checked Oct 28, 2026Source | Yes | Yes |
| ContainersCalisto: a case lists the units it holds, and reading its tag checks its contents without opening it.Checked Oct 28, 2026Source | Yes | Yes |
| Mobile Warehouse AppCalisto: Rentals installs as part of the Calisto app, with hand-outs, returns and photo checks on a phone and the counter’s lists kept for no signal.Checked Oct 28, 2026Source | Yes | Yes |
| Deliveries | ||
| Picking and Packing ListsCalisto: Picking and Staging lists for each rental, and its packing slip printed or opened as a page.Checked Oct 28, 2026Source | Yes | Yes |
| Transport SchedulingCalisto: with Dispatch, each run’s vehicle, with the weight, volume and item count it carries read against what that vehicle takes.Checked Oct 28, 2026Source | Yes | Yes |
| Returns | ||
| Lost or Damaged at Check-InCalisto: a unit missing or damaged at the return is recorded on the rental, and confirmed damage is charged from the damage price list.Checked Oct 28, 2026Source | Yes | Yes |
| Quotes | ||
| Proposals Accepted OnlineCalisto: a sent quote holds its gear until it runs out, the client accepts or declines it from its link, and accepting confirms the rental.Checked Oct 28, 2026Source | Yes | Yes |
| E-Signed Rental AgreementsCalisto: with Sign, the business’s rental agreement templates, signed by the renter at the hand-out.Checked Oct 28, 2026Source | Yes | Yes |
| Payments | ||
| Part Invoices and DepositsCalisto: with Payments, a deposit taken up front and the balance on the rental’s bill, paid in parts.Checked Oct 28, 2026Source | Yes | Yes |
| Payment Links and Online PaymentsCalisto: with Payments, a rental’s payment link, part payments and paying later, all on the rental’s own bill.Checked Oct 28, 2026Source | Yes | Yes |
| Reports | ||
| Job Costing and ProfitCalisto: Reports ▸ Jobs gives each job’s margin after the supplier bills entered on its delivery and collection runs.Checked Oct 28, 2026Source | Yes | Yes |
| Business | ||
| Crew SchedulingCalisto: with Workforce, the team’s shifts and schedule; a delivery run’s driver is its Dispatch assignee.Checked Oct 28, 2026Source | Yes | Yes |
| Rental CRMCalisto: each client is one contact record with their rentals, quotes and bills, and with Deals, the sales pipeline.Checked Oct 28, 2026Source | Yes | Yes |
| Xero, QuickBooks and Sage IntegrationCalisto: the books are kept with Ledger, on the same records; Rentals lists no sync to outside accounting software.Checked Oct 28, 2026Source | No | Yes |
| Maintenance | ||
| Testing and InspectionsCalisto: with Assure, inspection checklists at hand-out, return and turnaround, and recurring maintenance on each unit, each cycle a work order.Checked Oct 28, 2026Source | Yes | Yes |
| QuarantineCalisto: a returned unit is held until it is cleared, and downtime keeps it off hire for as long as the business sets.Checked Oct 28, 2026Source | Yes | Yes |
| Damage | ||
| Damage FeesCalisto: a return’s photos are compared with the hand-out’s, and each suggested damage is confirmed or dismissed by a person before it is charged from the damage price list.Checked Oct 28, 2026Source | Yes | Yes |
What moves
Bringing your data from Current RMS
Your data is read in your own browser and sent to your Calisto account. Calisto never sees your login for the old system.
From an export file
Export your data from Current RMS and drop the file in. It is read in your browser and mapped onto Calisto.
Items
Imported items data
Opportunities
Imported opportunities data
Contacts
Imported contacts data
Invoices
Imported invoices data
Moving from Current RMS
Questions about switching
Can I bring my products and bookings from Current RMS?
Your bookings, yes. Import Rentals takes a CSV or Excel file of rentals and matches each to a unit by its code, name or plate; a rental it cannot match is imported as a quote or left out, by your own rule. Products, kits and units are set up in Products and Fleet.
Do Experiences, Events and Golf need separate rental systems?
No. Experiences ▸ Rentals, Events ▸ Rentals and Golf ▸ Carts & Rentals are the same Rentals screens and records in each app’s own words, so a unit is booked once wherever it is shown.
How are damage charges decided?
A return’s photos are compared with the hand-out’s, and anything new is only a suggestion until a person confirms it. A confirmed damage is priced from your damage price list and taken from the renter’s damage waiver first, then the card hold, then the bill.
Learn more
Everything Calisto does here
The pages behind this comparison: the sector, the apps and the guides.
- Events & EntertainmentCalisto for Event & Production Rentals
Calisto Pro links barcode tracking, sub-rentals, fleet dispatch, and availability calendars into one real-time asset engine, keeping every load-in exact and accountable.
Open - Event & Production RentalsQuotes That Close in Hours
The full rental history one reply away, a branded agreement off live catalog pricing, and a deposit held on the card rather than hoped for.
Open - Event & Production RentalsWhat You Have, Right Now
Audio, lighting and staging availability across every event date, including the three that overlap. A tent promised to Saturday cannot be promised to Friday.
Open - Event & Production RentalsShow Day, Cue by Cue
The function sheet the crew works from, the technical rider on the advance, the run of show on a phone, and every post on the event filled from your shifts.
Open - Event & Production RentalsWhen the Date Is Yours
Your stage or studio held first, second and third in line, an avails link a planner can ask from, and the night you put on yourself, offered, settled and scanned at the door.
Open - PricingPricing for Event & Production RentalsOpen
- AppCalisto Events
Promoters, festivals, venues and stadiums: ranked holds and avails, inquiries, offers with the versus and the break-even, settlements, function sheets, advances and the run of show, gates, and Calisto Rentals included for the gear out and back.
Open - AppCalisto Rentals
Event, recreation, vehicle, equipment and tool rentals: products, kits and rates on one availability count, quotes and orders with card holds and damage waivers, scan out and in, late returns, photo checks with the damage priced, deliveries, sub-rental, the fleet, its repairs and GPS for a hire.
Open