SWITCH FROM CHECKFRONT
Checkfront to Calisto Rentals
Rentals runs what you rent and at what rate, quotes and orders, the Planner, hand-outs and returns at the counter, late returns, photo checks and damage, deliveries and collections, the fleet and its maintenance, and sub-rentals, with Payments, Dispatch, Assure, Signal, Sync, Sites and Identity built in.
Feature by feature
Calisto Rentals beside Checkfront
- 23 In both
- 1 Only in Checkfront
| 24 features | Calisto Rentals | Checkfront |
|---|---|---|
| Booking | ||
| Real-Time Availability CalendarCalisto: the Planner shows what is booked and free by place, and every rental, held quote and downtime counts against the same units.Checked Oct 28, 2026Source | Yes | Yes |
| Automated Asset AllocationCalisto: a rental is given free units on its own, and a kit’s parts are found together.Checked Oct 28, 2026Source | Yes | Yes |
| Discount CodesCalisto: a discount code is checked once over the rental’s units, at the desk or in the website’s checkout.Checked Oct 28, 2026Source | Yes | Yes |
| Digital WaiversCalisto: the rental waiver is asked before booking, signed online, and kept as the renter’s coverage.Checked Oct 28, 2026Source | Yes | Yes |
| Waivers for the Whole PartyCalisto: the guest registration policy decides who registers and signs, from the lead guest to every guest, each on their own link.Checked Oct 28, 2026Source | Yes | Yes |
| Custom Booking FormsCalisto: with Forms, the business’s own form joins the guest registration asked before arrival.Checked Oct 28, 2026Source | Yes | Yes |
| Products | ||
| Hourly to Multi-Day RentalsCalisto: rental periods and rate tiers by the hour, day, week or month, with a lower rate for a longer hire.Checked Oct 28, 2026Source | Yes | Yes |
| Seasonal and Dynamic PricingCalisto: seasons and dynamic pricing rules raise or lower rates on the dates the business sets.Checked Oct 28, 2026Source | Yes | Yes |
| Add-Ons and PackagesCalisto: extras and add-ons priced on their own rows and offered with each rental product.Checked Oct 28, 2026Source | Yes | Yes |
| Maintenance | ||
| Maintenance BlocksCalisto: downtime takes a unit off hire for a repair, a service or a lapsed paper, and any rental it collides with is shown.Checked Oct 28, 2026Source | Yes | Yes |
| Payments | ||
| Online Payments and DepositsCalisto: with Payments, online payment, a deposit up front and the balance later on the same rental.Checked Oct 28, 2026Source | Yes | Yes |
| In-Person Card TerminalsCalisto: with Payments, a card terminal paired in Settings ▸ Devices takes the payment at the counter.Checked Oct 28, 2026Source | Yes | Yes |
| Billing and InvoicingCalisto: each rental has its bill with every charge as a dated line, and the books are kept with Ledger.Checked Oct 28, 2026Source | Yes | Yes |
| Business | ||
| Languages and CurrenciesCalisto: each rental product priced in its own currency, and every total shown per currency, never converted.Checked Oct 28, 2026Source | Yes | Yes |
| Automated NotificationsCalisto: with Automations, messages on a rental’s booking, start and return, each a rule the business can change or switch off.Checked Oct 28, 2026Source | Yes | Yes |
| ZapierCalisto: with Automations, rules connect to Zapier, Make or any address by webhook.Checked Oct 28, 2026Source | Yes | Yes |
| QuickBooks Online and XeroCalisto: the books are kept with Ledger, on the same records; Rentals lists no sync to outside accounting software.Checked Oct 28, 2026Source | No | Yes |
| Counter | ||
| Staff BookingsCalisto: New Rental at the desk books walk-ins and phone bookings on the same units the website sees.Checked Oct 28, 2026Source | Yes | Yes |
| Guest Check-InCalisto: the counter hands each rental out against its drivers’ checks, its waiver and its photo check.Checked Oct 28, 2026Source | Yes | Yes |
| Daily ManifestCalisto: Going Out Today and Due Back Today list each unit by the clock.Checked Oct 28, 2026Source | Yes | Yes |
| Mobile AppCalisto: Rentals installs as part of the Calisto app, with hand-outs, returns and photo checks on a phone and the counter’s lists kept for no signal.Checked Oct 28, 2026Source | Yes | Yes |
| Website | ||
| Booking WidgetsCalisto: with Sites, the website’s Book a Rental shows what is free, quotes the window and books several items with one payment.Checked Oct 28, 2026Source | Yes | Yes |
| Booking ChannelsCalisto: with Sync, each unit’s calendar is shared with the rental marketplaces it is listed on.Checked Oct 28, 2026Source | Yes | Yes |
| Reports | ||
| Reporting and DashboardCalisto: reports on rentals, how busy each unit is and each job’s margin.Checked Oct 28, 2026Source | Yes | Yes |
What moves
Bringing your data from Checkfront
Your data is read in your own browser and sent to your Calisto account. Calisto never sees your login for the old system.
From an export file
Export your data from Checkfront and drop the file in. It is read in your browser and mapped onto Calisto.
Any spreadsheet you export from Checkfront can be mapped onto Calisto, column by column.
Moving from Checkfront
Questions about switching
Can I bring my products and bookings from Checkfront?
Your bookings, yes. Import Rentals takes a CSV or Excel file of rentals and matches each to a unit by its code, name or plate; a rental it cannot match is imported as a quote or left out, by your own rule. Products, kits and units are set up in Products and Fleet.
Do Experiences, Events and Golf need separate rental systems?
No. Experiences ▸ Rentals, Events ▸ Rentals and Golf ▸ Carts & Rentals are the same Rentals screens and records in each app’s own words, so a unit is booked once wherever it is shown.
How are damage charges decided?
A return’s photos are compared with the hand-out’s, and anything new is only a suggestion until a person confirms it. A confirmed damage is priced from your damage price list and taken from the renter’s damage waiver first, then the card hold, then the bill.
Learn more
Everything Calisto does here
The pages behind this comparison: the sector, the apps and the guides.