Calisto Pro

Tours & Logistics

Group shows into tours. Track routing, budgets, travel, and profitability across an entire run. Generate artist day sheets automatically.

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Tour Management

5 features

Named Tours

Create tours with date ranges, descriptions, assigned managers, and link individual bookings as legs

Tour P&L

Automatic rollup of gross revenue, expenses, and net income per tour with real-time budget vs. actual tracking

Tour Status Workflow

Planning, Confirmed, In Progress, Completed, Cancelled — with team notifications at each transition

Interactive Tour Map

Visual map of all tour dates with venue pins, routing lines, and distance calculations between legs

Tour Gap Analysis

Identify open dates between confirmed shows for routing opportunities and fill-in bookings

Travel Coordination

4 features

Flight Tracking

Real-time flight status via FlightAware integration: scheduled, in-air, landed, completed with automatic updates

Hotel Booking Tracking

Accommodation details per booking with confirmation numbers, check-in/out dates, and cost tracking

Ground Transport

Car services, buses, and vans per show with multi-segment itineraries and cost aggregation

Travel Cost Aggregation

Total travel costs per show and per tour flow into expense tracking and pre-commission settlement deductions

Artist Day Sheets

3 features

Auto-Generated Day Sheets

Pull booking, venue, travel, contact, and rider details into one comprehensive daily itinerary document

PDF Export

Generate branded PDFs for distribution to artists, crew, and tour managers with per-date views

Venue Details

Address, contacts, load-in times, sound check schedule, doors, and show time — all on one page

Expenses & Budgeting

3 features

Expense Categories

Four categories: Travel, Accommodation, Equipment, Production — each with approval workflows and receipt capture

Revenue Goals

Set per-artist revenue targets and monitor progress in real time across all bookings and tours

Budget vs. Actual

Compare planned spend against actual expenses per tour, per show, and per artist

Tour P&L at a Glance

Total shows, total gross, total expenses, net P&L per tour. Budget tracking with projections vs. actuals. Gap analysis identifies open dates for routing opportunities.

Auto-generated daily itineraries with venue details, travel info, load-in times, contact numbers, and rider status. Branded PDF export for the entire touring party.

Tour Management

Tours with routing intelligence and live P&L.

Interactive maps, gap analysis, distance calculations, FlightAware tracking, and auto-generated day sheets.

Explore more capabilities

Booking & Deal Pipeline

Run your booking pipeline from inquiry to signed contract with full visibility at every stage. Hold management, conflict detection, radius clause enforcement, and seamless handoff to operations.

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Contracts & Settlements

The most comprehensive settlement system in artist management software. From guarantee to final payout, every dollar is accounted for.

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Royalties & Rights

Track royalty streams, manage intellectual property, enforce territorial rights, and generate artist statements. Six royalty types and seven license types.

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Roster, EPKs & Merch

Professional artist profiles, electronic press kits with download tracking, public roster pages, and per-show merchandise tracking.

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Communication & Automation

Reach artists, venues, and talent buyers across every channel. Automate repetitive workflows with multi-step sequences and branch logic.

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Show Day Operations

Setlists, stage specs, exhibitor management, crew rostering, and operational logbooks. Everything your team needs on the day of show.

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Templates, Holds & Insights

Reusable task and text templates, shared hold links for promoters, mail merge for bulk communications, and per-artist analytics with an agency leaderboard.

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Ready to manage talent like a pro?

From first inquiry to final royalty statement.

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