HOW WE COMPARE
Calisto Pro vs Wheelbase & Booqable
Wheelbase and Booqable are rental tracking tools. Calisto Pro is a complete fleet operations platform with online booking, damage tracking, delivery logistics, POS, customer portals, marketing automation, and 71 integrated products, not just inventory management.
- Lazer e Aluguel de Veículos
Feature by feature
Calisto Pro beside Wheelbase
- 17 Only in Calisto Pro
- 8 In both
| 25 features | Calisto Pro | Wheelbase |
|---|---|---|
| Fleet Inventory Management | Sim | Sim |
| Online Booking Engine | Sim | Sim |
| Intelligent Dynamic Pricing (7-Factor Algorithm) | Sim | Não |
| Walk-In POS System | Sim | Não |
| Damage Inspection with Photo Documentation | Sim | Não |
| Delivery & Pickup Logistics with GPS | Sim | Sim |
| Route Optimization for Deliveries | Sim | Não |
| Maintenance Scheduling & Tracking | Sim | Sim |
| Predictive Maintenance Alerts | Sim | Não |
| Customer Portal (Navigator) | Sim | Não |
| Digital Waivers & E-Signatures (Sign) | Sim | Não |
| 75 Payment Gateways (Your Choice) | Sim | Não |
| Security Deposit Management | Sim | Sim |
| Omnichannel Messaging (WhatsApp, SMS, Email) | Sim | Não |
| Marketing Automation & Campaigns (Studio) | Sim | Não |
| Referral & Affiliate Program (Circle) | Sim | Não |
| Staff Scheduling & GPS Time Tracking | Sim | Não |
| TV Display System (Queue Board, Status Board) | Sim | Não |
| Native VoIP Calling | Sim | Não |
| Staff Training LMS (University) | Sim | Não |
| Equipment Lifecycle & Depreciation Tracking | Sim | Não |
| Video Conferencing (Meet) | Sim | Não |
| Accounting Integrations (QB, Xero) | Sim | Sim |
| CRM & Customer Profiles | Sim | Sim |
| Multi-Location Fleet Management | Sim | Sim |
What replaces it
What runs recreation & vehicle rental on Calisto
The apps that take over from Wheelbase, each in the words recreation & vehicle rental businesses use.
- Registros de frotaCalisto Inventory
- Calendário de reservasCalisto Bookings
- Catálogo de locaçãoCalisto Listings
- AutomaçõesCalisto Automations
- Configuração de negóciosCalisto Purview
- Padrões operacionaisCalisto Blueprint
- Agendamento de equipeCalisto Workforce
- Pagamentos e depósitosCalisto Payments
- Isenções e acordosCalisto Sign
- Preços sazonaisCalisto Pulse
- Aluguéis e adiçõesCalisto Catalog
- PropostasCalisto Proposals
Rental trackers vs. a complete fleet ops platform
| The Old Way | The Calisto Way | |
|---|---|---|
| Fleet inventory | Core feature | Full lifecycle management |
| Online booking | Basic widget | Native engine with intelligent pricing |
| Damage tracking | Manual notes | Photo documentation + claims |
| Delivery logistics | Not available | GPS dispatch + route optimization |
| POS for walk-ins | Not available | Native POS, included |
| Customer portal | Not available | Navigator, full self-service |
| Dynamic pricing | Basic time-based | 7-factor intelligent engine |
| Waivers & e-signatures | Third-party integration | Calisto Sign, included |
| Marketing automation | Not available | Studio, included |
| Staff training | Not available | University, included |
What moves
Bringing your data from Wheelbase
Your data is read in your own browser and sent to your Calisto account. Calisto never sees your login for the old system.
From an export file
Export your data from Wheelbase and drop the file in. It is read in your browser and mapped onto Calisto.
Veículos
Frota de veículos
Reservas
Reservas de veículos
Clientes
Contatos do cliente
Faturas
Faturas e faturamento
PRICING TRANSPARENCY
1% of revenue on Commerce. Core is included.
Wheelbase charges per vehicle per month. Booqable charges per product with tier-based limits. Calisto is free to set up. Core carries no additional cost. Commerce is a 1% revenue share. Every other suite is priced per app in the Marketplace. No per-vehicle fees, no product limits. You pay when you earn.
Calisto Pro
Revenue share on Commerce
Wheelbase
$40–100+/mo Per Vehicle
Per-vehicle pricing · Delivery add-on extra · No POS · No customer portal
Booqable
$39–239/mo + Limits
Product count limits · Transaction fees · No POS · No delivery logistics
WHAT RENTAL TRACKERS LACK
Fleet ops needs more than tracking
Inventory tracking is table stakes. Running a rental operation requires delivery logistics, damage documentation, walk-in POS, customer self-service, and marketing to fill empty fleet days that Wheelbase and Booqable simply don't offer.
Delivery Logistics: Not Just a Calendar
Wheelbase tracks delivery windows on a calendar. Calisto provides full delivery operations: GPS-dispatched drivers, route optimization for multi-stop runs, real-time tracking shared with customers via their portal, photo-verified pickup and dropoff, and automated SMS and WhatsApp notifications at every step. Your delivery fleet runs like a logistics company, not a sticky-note board.
Damage Tracking: Not a Text Field
Booqable has a notes field. Wheelbase has basic condition tracking. Calisto provides full damage inspection workflows: pre-rental and post-rental photo checklists, timestamped and location-tagged damage reports, security deposit claims with photo evidence attached, customer dispute resolution, and generated insurance claim files. Protect your fleet and your revenue with documentation that holds up.
Walk-In POS: Don't Lose the Walk-Up Customer
Neither Wheelbase nor Booqable has a POS system. When a walk-in customer wants to rent a kayak right now, you need a fast checkout experience. Calisto POS handles walk-in rentals, merchandise and accessory sales, deposit collection, waiver signing, and upsell prompts for helmets, insurance and guides from one screen. Online and in-person inventory stay in sync automatically.
Choose your processor. Not theirs.
Wheelbase has limited payment options. Booqable locks you into Stripe or Mollie. Calisto connects to 75 payment gateways across 11 global regions. Accept deposits, hold security deposits, process walk-in sales, and manage refunds with the processor you already trust.
See every payment gatewayHonest answers
Switching questions
Can I manage boats, bikes, kayaks, and vehicles in one system?
Yes. Calisto handles any type of rental fleet: watercraft, bikes, e-bikes, scooters, ATVs, golf carts, vehicles, camping gear, and more. Each asset has its own maintenance schedule, damage history, and availability calendar. Multi-location fleets are supported natively.
What about security deposits and damage claims?
Calisto manages security deposits end-to-end: hold at checkout, photo-verified inspections at return, damage claim generation with evidence, partial or full deposit refund, and insurance documentation. Your processor of choice handles the actual hold and release.
Does Calisto handle delivery and pickup?
Yes. Calisto includes GPS-dispatched delivery logistics with route optimization, driver tracking, customer notifications, and photo-verified handoffs. Customers see real-time delivery status in their Navigator portal. No third-party delivery software needed.
How does pricing work?
Setting up costs nothing and no card is required. You get full access to all 71 products with no feature restrictions. Core carries no additional cost. Commerce is a 1% revenue share. Every other suite is priced per app in the Marketplace.
Why do you charge a percentage of revenue?
Because it makes us partners, not a vendor. A flat subscription means your software company collects the same fee in your best month and your worst. A revenue share means we only grow when you grow. Slow month or off-season? Your bill scales down with you.
Saiba mais
Everything Calisto does here
The pages behind this comparison: the sector, the apps and the guides.
- SetorCalisto for Lazer e Aluguel de Veículos
O Calisto Pro une reservas online, liberas digitais, status do GPS, agendamentos de manutenção e depósitos de segurança em um único painel, mantendo seus ativos em funcionamento e lucrativos.
Open - Lazer e Aluguel de VeículosFrota, Reserva e Disponibilidade
Um calendário que não permite reservas duplas e um registro de 103 campos em cada unidade, desde a compra até a aposentadoria. Passeios sazonais e tarifas de parceiros são lembrados em vez de serem re-negociados no balcão. Incluído em todas as contas. Impulsionado pelo Calisto Core.
Open - Lazer e Aluguel de VeículosInspeções, Danos e a Cadeia de Evidências
Inspeção fotográfica guiada no checkout e na devolução, com os dois conjuntos comparados entre si, e o pedido de indenização por danos ou a liberação do depósito resolvidos com base nessa evidência. Nenhuma software de aluguel possui isso. Impulsionado pela Calisto Assure.
Open - Lazer e Aluguel de VeículosPagamentos, Isenções e Preços
Assinado antes que a chave saia do balcão, depósito retido, danos cobrados no mesmo registro. As tarifas variam conforme a estação. Viator, seu site e o balcão de atendimento rápido são processados na mesma fila com a mesma isenção. Impulsionado pela Calisto Commerce.
Open - Lazer e Aluguel de VeículosPessoal, Mecânicos & Equipe
Atendentes, mecânicos, motoristas e ajudantes no mesmo quadro, com as habilidades registradas definindo quem é elegível para o trabalho. Registro de horas por tarefa, por funcionário, por dia, e as horas vão para a folha de pagamento sem planilhas. Desenvolvido pela Calisto Ops.
Open - PreçosPricing for Lazer e Aluguel de VeículosOpen