Switch from Wheelbase to Calisto Pro

Feature by feature

Calisto Pro beside Wheelbase

17 Only in Calisto Pro
8 In both

Calisto Pro beside Wheelbase, feature by feature
25 features	Calisto Pro	Wheelbase
Fleet Inventory Management	Yes	Yes
Online Booking Engine	Yes	Yes
Intelligent Dynamic Pricing (7-Factor Algorithm)	Yes	No
Walk-In POS System	Yes	No
Damage Inspection with Photo Documentation	Yes	No
Delivery & Pickup Logistics with GPS	Yes	Yes
Route Optimization for Deliveries	Yes	No
Maintenance Scheduling & Tracking	Yes	Yes
Predictive Maintenance Alerts	Yes	No
Customer Portal (Navigator)	Yes	No
Digital Waivers & E-Signatures (Sign)	Yes	No
73 Payment Gateways (Your Choice)	Yes	No
Security Deposit Management	Yes	Yes
Omnichannel Messaging (WhatsApp, SMS, Email)	Yes	No
Marketing Automation & Campaigns (Studio)	Yes	No
Referral & Affiliate Program (Circle)	Yes	No
Staff Scheduling & GPS Time Tracking	Yes	No
TV Display System (Queue Board, Status Board)	Yes	No
Native VoIP Calling	Yes	No
Staff Training LMS (University)	Yes	No
Equipment Lifecycle & Depreciation Tracking	Yes	No
Video Conferencing (Meet)	Yes	No
Accounting Integrations (QB, Xero)	Yes	Yes
CRM & Customer Profiles	Yes	Yes
Multi-Location Fleet Management	Yes	Yes

What replaces it

What runs recreation & vehicle rental on Calisto

The apps that take over from Wheelbase, each in the words recreation & vehicle rental businesses use.

Rental trackers vs. a complete fleet ops platform

	The Old Way	The Calisto Way
Fleet inventory	Core feature	Full lifecycle management
Online booking	Basic widget	Native engine with intelligent pricing
Damage tracking	Manual notes	Photo documentation + claims
Delivery logistics	Not available	GPS dispatch + route optimization
POS for walk-ins	Not available	Native POS, included
Customer portal	Not available	Navigator, full self-service
Dynamic pricing	Basic time-based	7-factor intelligent engine
Waivers & e-signatures	Third-party integration	Calisto Sign, included
Marketing automation	Not available	Studio, included
Staff training	Not available	University, included

What moves

Bringing your data from Wheelbase

Your data is read in your own browser and sent to your Calisto account. Calisto never sees your login for the old system.

From an export file

Export your data from Wheelbase and drop the file in. It is read in your browser and mapped onto Calisto.

Vehicles
Vehicle fleet
Reservations
Vehicle reservations
Customers
Customer contacts
Invoices
Invoices and billing

The Wheelbase migration guide Move my data

WHAT RENTAL TRACKERS LACK

Fleet ops needs more than tracking

Inventory tracking is table stakes. Running a rental operation requires delivery logistics, damage documentation, walk-in POS, customer self-service, and marketing to fill empty fleet days that Wheelbase and Booqable simply don't offer.

Delivery Logistics: Not Just a Calendar
Wheelbase tracks delivery windows on a calendar. Calisto provides full delivery operations: GPS-dispatched drivers, route optimization for multi-stop runs, real-time tracking shared with customers via their portal, photo-verified pickup and dropoff, and automated SMS and WhatsApp notifications at every step. Your delivery fleet runs like a logistics company, not a sticky-note board.
Damage Tracking: Not a Text Field
Booqable has a notes field. Wheelbase has basic condition tracking. Calisto provides full damage inspection workflows: pre-rental and post-rental photo checklists, timestamped and location-tagged damage reports, security deposit claims with photo evidence attached, customer dispute resolution, and generated insurance claim files. Protect your fleet and your revenue with documentation that holds up.
Walk-In POS: Don't Lose the Walk-Up Customer
Neither Wheelbase nor Booqable has a POS system. When a walk-in customer wants to rent a kayak right now, you need a fast checkout experience. Calisto POS handles walk-in rentals, merchandise and accessory sales, deposit collection, waiver signing, and upsell prompts for helmets, insurance and guides from one screen. Online and in-person inventory stay in sync automatically.

Choose your processor. Not theirs.

Wheelbase has limited payment options. Booqable locks you into Stripe or Mollie. Calisto connects to 73 payment gateways across 11 global regions. Accept deposits, hold security deposits, process walk-in sales, and manage refunds with the processor you already trust.

See every payment gateway

Honest answers

Switching questions

Can I manage boats, bikes, kayaks, and vehicles in one system?

Yes. Calisto handles any type of rental fleet: watercraft, bikes, e-bikes, scooters, ATVs, golf carts, vehicles, camping gear, and more. Each asset has its own maintenance schedule, damage history, and availability calendar. Multi-location fleets are supported natively.

What about security deposits and damage claims?

Calisto manages security deposits end-to-end: hold at checkout, photo-verified inspections at return, damage claim generation with evidence, partial or full deposit refund, and insurance documentation. Your processor of choice handles the actual hold and release.

Does Calisto handle delivery and pickup?

Yes. Calisto includes GPS-dispatched delivery logistics with route optimization, driver tracking, customer notifications, and photo-verified handoffs. Customers see real-time delivery status in their Navigator portal. No third-party delivery software needed.

How does pricing work?

Setting up costs nothing and no card is required. You get full access to all 98 products with no feature restrictions. Core and Enterprise carry no additional cost. Commerce is a 1% revenue share. Every other suite is priced per app in the Marketplace.

Why do you charge a percentage of revenue?

Because it makes us partners, not a vendor. A flat subscription means your software company collects the same fee in your best month and your worst. A revenue share means we only grow when you grow. Slow month or off-season? Your bill scales down with you.

Learn more

Everything Calisto does here

The pages behind this comparison: the sector, the apps and the guides.