SWITCH FROM HARVEST
Harvest to Calisto Velocity
Track time and expenses where the work happens, sign off each person's week once, run projects with milestones, budgets and a Gantt, review every item before it bills, and see margin and utilization on the same hours.
Feature by feature
Calisto Velocity beside Harvest
- 21 In both
- 4 Only in Harvest
| 25 features | Calisto Velocity | Harvest |
|---|---|---|
| Time | ||
| Timers and TimesheetsCalisto: a timer starts in one tap from Home or the Start Timer shortcut, time is logged after the fact in Time or typed straight into a cell of the person's own week, and each entry is billable or not by the task's default.Checked 30. okt. 2026Source | Yes | Yes |
| Timesheet ApprovalsCalisto: a person's week, clock and work time together, is handed in and signed off once on the one approval engine, with approvers, order and levels set by the business, and is locked once signed off; who may reopen it is a setting.Checked 30. okt. 2026Source | Yes | Yes |
| Time Tracking RemindersCalisto: Week Not Submitted reminds each person on the week's last day, in the business's zone and week start, and Timer Still Running when a timer runs past the day's end; both are Automations rules the business switches on or off.Checked 30. okt. 2026Source | Yes | Yes |
| Calendar Events Turned Into TimeCalisto: the person's calendar events are suggested as time in My Week, to accept or leave, so meetings become entries without retyping them.Checked 30. okt. 2026Source | Yes | Yes |
| Expenses | ||
| Expenses With Receipt PhotosCalisto: an expense is made from a photo of its receipt through the one receipt capture, which reads the receipt as it arrives, from New Expense, the Vida circle or a photo shared to Calisto.Checked 30. okt. 2026Source | Yes | Yes |
| Mobile App | ||
| Offline Time and ExpensesCalisto: time logged, a timer started, an expense and a Daily Log entry made with no signal are held on the phone and sent once, in order, when the signal returns.Checked 30. okt. 2026Source | Yes | Yes |
| Phone App for Time and ExpensesCalisto: Velocity installs on a phone with Home, My Week, Review and Projects as tabs and Start Timer, Log Time and New Expense as shortcuts; Home is the timer in one tap, the person's own week and what waits on them.Checked 30. okt. 2026Source | Yes | Yes |
| Budgets | ||
| Project BudgetsCalisto: a project's budget is in hours or money for the whole project, a task or a person, or in named cost lines, each with what is planned, committed, spent and the cost to complete.Checked 30. okt. 2026Source | Yes | Yes |
| Budget and Cost AlertsCalisto: budget alerts fire at the business's own percentages (80 and 100 by default) as time and costs land on a project, each alert an Automations rule.Checked 30. okt. 2026Source | Yes | Yes |
| Internal Cost RatesCalisto: every hour is costed by the one labor-cost rule Workforce's pay report uses, at each person's pay rate, so margin, cost against output and hire against freelance read the same cost.Checked 30. okt. 2026Source | Yes | Yes |
| Reporting | ||
| Profitability ReportsCalisto: Reports shows Profitability (what was billed against what the work cost, by client, person or task) and Project Margin (every priced project's margin, with totals per currency, never converted).Checked 30. okt. 2026Source | Yes | Yes |
| Capacity and UtilizationCalisto: the Utilization report shows each person's hours available, booked, worked, logged and billable, and revenue per worked hour; whether non-billable time counts is a setting.Checked 30. okt. 2026Source | Yes | Yes |
| Custom and Scheduled ReportsCalisto: any report can be scheduled daily, weekly or monthly and emailed as PDF or CSV from the business's own mailbox, and a custom report picks a record type, its columns, filters and order and is saved for the account.Checked 30. okt. 2026Source | Yes | Yes |
| Planning | ||
| Team SchedulingCalisto: the capacity board lays people across projects and weeks; a person's allocation to a project is changed on the board, and scheduled tasks count against their hours too.Checked 30. okt. 2026Source | Yes | Yes |
| Billing | ||
| Invoices From Tracked Time and ExpensesCalisto: To Invoice, in Billing, lists the work not yet invoiced (chargeable hours at the rate in force each day, fixed tasks once, chargeable costs and parts at cost) and turns the items picked into an invoice (with Ledger).Checked 30. okt. 2026Source | Yes | Yes |
| Recurring InvoicesCalisto: an invoice is repeated weekly, fortnightly, monthly, quarterly or annually from Ledger's Recurring list, each occurrence a real invoice (with Ledger).Checked 30. okt. 2026Source | Yes | Yes |
| RetainersCalisto: a retainer is an allowance of hours, or of an amount in its own currency, per week or month, for a client, one project or one contract, drawn down by the time logged, with a warning share, rollover and cap, warn or bill once it is used up.Checked 30. okt. 2026Source | Yes | Yes |
| Late Payment RemindersCalisto: payment reminders are a cadence of email or text steps that starts when an invoice falls overdue and ends when it is paid, voided or written off (with Ledger).Checked 30. okt. 2026Source | Yes | Yes |
| Online Invoice PaymentsCalisto: clients pay an invoice online through the payment gateway the business connects, chosen from region-native gateways (with Ledger).Checked 30. okt. 2026Source | Yes | Yes |
| Platform | ||
| Customizable PermissionsCalisto: what each person sees of the money follows the owner's money settings: a project's billing under Look up payments, its costs, margin and profit under See costs; a withheld figure reads Not shared with you while the project, its hours and its tasks stay open.Checked 30. okt. 2026Source | Yes | Yes |
| Single Sign-OnCalisto: a business signs its people in through its own identity provider, by OIDC or SAML.Checked 30. okt. 2026Source | Yes | Yes |
| Gaps | ||
| Public APIA documented API, a Python library and a command-line tool for building custom integrations.Checked 30. okt. 2026Source | No | Yes |
| Ready-Made Connectors to Outside AppsTimers inside outside task and project tools, team chat reminders and automation platforms that connect to hundreds of apps.Checked 30. okt. 2026Source | No | Yes |
| Browser Extensions and Desktop TimersBrowser extensions and macOS and Windows desktop apps that run a timer outside the browser tab.Checked 30. okt. 2026Source | No | Yes |
| Automatic Sync to Outside Accounting SoftwareInvoices and payments are copied automatically into outside accounting software.Checked 30. okt. 2026Source | No | Yes |
What moves
Bringing your data from Harvest
Your data is read in your own browser and sent to your Calisto account. Calisto never sees your login for the old system.
Pulled live from your browser
Paste a key you create in Harvest. Your browser reads your records and sends them to Calisto; the key never leaves your browser.
Clients
Clients, archived ones inactive
Client contacts
The people at each client
Team
Matched to your team by email; anyone not on it yet waits until you invite them
Projects
Projects with their client, code, currency, fee and budget
Tasks
Each project's tasks, archived ones kept with their time
Billable rates
What an hour billed, with its history by date
Cost rates
What each person's hour cost, with its history by date
Expense categories
Categories; one priced per unit becomes a mileage category
Invoices
Invoices with their lines
Payments
Payments received, partial ones included
Time
Every time entry, billable or not, linked to its invoice
Approved weeks
Weeks Harvest had approved or locked
Expenses
Expenses with their receipts and mileage
Estimates
Estimates, as proposals
Archived projects
Archived projects are closed once their history is in
Moving from Harvest
Questions about switching
Can I bring my Harvest data with me?
Yes. The one-time Harvest import on pro.calistoco.com/switch reads your export files or your personal access token and brings over clients, contacts, projects, tasks, rates with their history, time, expenses with their receipts, invoices with their payments, and estimates. It runs once; there is no ongoing sync.
How do my people log time after the move?
Each person starts a timer from Home, logs time in Time or types it into their own week, and hands the week in once. Calendar events are suggested as time, and Week Not Submitted reminds anyone who has not handed in.
What happens to my retainers?
Each retainer is set again as an allowance of hours or an amount per week or month, for the client, one project or one contract, with a warning share and rollover. Time logged from then on draws it down, and the client is told when it nears its limit.
Learn more
Everything Calisto does here
The pages behind this comparison: the sector, the apps and the guides.