Switch from Gymdesk to Calisto Pro

Feature by feature

Calisto Pro beside Gymdesk

25 Only in Calisto Pro
7 In both

Calisto Pro beside Gymdesk, feature by feature
32 features	Calisto Pro	Gymdesk
Class Scheduling & Booking	Yes	Yes
Membership Management (Tiers, Freezes, Family)	Yes	Yes
Recurring Billing & Auto-Pay	Yes	Yes
Client Check-In (App & Kiosk)	Yes	Yes
Attendance Tracking & Reports	Yes	Yes
Staff Scheduling & Payroll Tracking	Yes	No
Native Smart Lock Access Control	Yes	No
Turnstile & Door Sensor Integration (Signal)	Yes	No
Full POS System (Retail, Supplements, Merch)	Yes	No
73 Payment Gateways (Your Choice)	Yes	No
Dynamic Pricing for Memberships & Classes	Yes	No
Self-Service Member Portal (Navigator)	Yes	No
Omnichannel Messaging (WhatsApp, SMS, Email)	Yes	No
Marketing Automation & Campaigns	Yes	No
Referral & Affiliate Program (Circle)	Yes	No
TV Display System (Class Boards, Leaderboards)	Yes	No
Digital Contracts & E-Signatures (Sign)	Yes	No
Staff Training LMS (University)	Yes	No
Native VoIP Calling & Call Booking	Yes	No
Video Conferencing for Virtual Classes (Live)	Yes	No
Equipment Inspections & Compliance (Assure)	Yes	No
Bring Your Own Database (BYOB)	Yes	No
Accounting Sync (QuickBooks, Xero)	Yes	No
CRM with Universal Contact Record	Yes	Yes
Event Ticketing (Workshops, Challenges)	Yes	No
Churn Prediction & At-Risk Alerts	Yes	No
Retention Cohort Heatmaps	Yes	No
Corporate Wellness Programs	Yes	No
Franchise Royalty Tracking	Yes	No
Multi-Location with Member Roaming	Yes	Yes
ClassPass & Wellhub Integration	Yes	No
Member Portal with VOD Library	Yes	No

What replaces it

What runs gym management on Calisto

The apps that take over from Gymdesk, each in the words gym management businesses use.

Scheduling tools vs. a complete gym OS

	The Old Way	The Calisto Way
Class scheduling	Core feature	Included: recurring, drop-in, waitlist, spot booking
Membership management	Basic tiers	Tiers, freezes, family plans, proration
Access control	Third-party add-on	Native smart locks and turnstiles
POS & retail	Limited or none	Full POS: supplements, apparel, gift cards
Client portal	Basic app	Navigator: booking, billing, keys, video
Marketing automation	Email only	Email, SMS, referral, affiliate, included
Payment processor	Locked to platform	73 gateways, you choose
Data hosting	Platform cloud only	Your database or ours (BYOB)
TV displays	Not available	Class boards, leaderboards, Apple TV
Staff training LMS	Not available	University, included
VoIP & messaging	Not available	Native calling & omnichannel inbox
Churn prediction	Not available	Cohort heatmaps & at-risk alerts

What moves

Bringing your data from Gymdesk

Your data is read in your own browser and sent to your Calisto account. Calisto never sees your login for the old system.

From an export file

Export your data from Gymdesk and drop the file in. It is read in your browser and mapped onto Calisto.

Any spreadsheet you export from Gymdesk can be mapped onto Calisto, column by column.

The Gymdesk migration guide Move my data

WHAT THEY LEAVE TO ADD-ONS

Everything in one platform.

Other platforms leave door access, a branded member app and marketing to add-ons. Calisto includes it all.

Access Control: Included
Mindbody relies on third-party access control integrations. Gymdesk has no access control at all. Calisto includes native smart lock integration, turnstile and door sensor monitoring through Signal, and digital key provisioning. Members get digital keys in Navigator that activate and expire with their membership status. Access rules by tier, time of day, and zone.
Marketing Automation: Included
Mindbody leaves marketing to add-ons. Gymdesk has no marketing tools. Calisto gives you email, SMS, and WhatsApp campaigns, drip sequences for lead nurture, win-back automations, and a referral programme with tracking and payouts.
Member Portal: Included
Mindbody's branded member app is an add-on. Gymdesk offers a basic web portal. Calisto Navigator gives every member a full self-service portal: class booking, rescheduling and waitlists, membership management, payment history, digital keys, messaging with staff, and document signing.

Choose your processor. Not theirs.

Mindbody forces you onto Mindbody Payments. Gymdesk supports Stripe only. Calisto connects to 73 payment gateways across 11 global regions. Your merchant account. Your rates. Zero lock-in.

See every payment gateway

Honest answers

Switching questions

Can I migrate my member data from Mindbody?

Yes. Calisto includes a guided migration wizard that imports member profiles, membership plans, payment methods, class history, and waivers. Most gyms complete migration in under a day. We have done hundreds of Mindbody migrations.

Can Calisto handle virtual classes?

Yes. Calisto Live provides native video conferencing for virtual and hybrid classes. Members join from Navigator with no Zoom subscription, no app download. In-person and virtual classes share the same calendar, and attendance syncs to member profiles.

How does pricing work?

Yes. Start for free with full access to all 57 products across all 8 suites. No credit card required, no time limit, and no feature restrictions. Core and Enterprise carry no additional cost. Commerce is a 1% revenue share. Every other suite is priced per app in the Marketplace.

Why do you charge a percentage of revenue?

Because it makes us partners, not a vendor. A flat subscription means your software company collects the same fee in your best month and your worst. A revenue share means we only grow when you grow. Slow month or off-season? Your bill scales down with you.

Learn more

Everything Calisto does here

The pages behind this comparison: the sector, the apps and the guides.