Keep your books, with every sale and cost already posted.
Invoice your customers, record what you spend, match every bank line and close the month, in double-entry books set up the way you keep them.
Paid
Thank you. Your payment of $48,620.00 was received.
Invoice IX-2026-1184Paid on 09/11/2026 13:42Download the Invoice (PDF)You can close this page.Gracias por celebrar con nosotros. Grupo Ixchel Cocina, Roma Norte.
Paid
Thank you. Your payment of ￥1,386,000 was received.
Invoice KD-2026-0311Paid on 2026/11/08 10:05Download the Invoice (PDF)You can close this page.Kumo Design Office, Shibuya. Thank you for the commission.
Paid
Thank you. Your payment of ₹4,12,500.00 was received.
Invoice SA/2026/0457Paid on 09/11/2026 16:20Download the Invoice (PDF)You can close this page.Sutra Advisory LLP, Lower Parel, Mumbai. GSTIN 27AAKCS4471M1Z8.
Paid
Thank you. Your payment of CHF 386.40 was received.
Invoice PL-2026-2093Paid on 10.11.2026 09:12Download the Invoice (PDF)You can close this page.Praxis am Lindenhof, Zürich. Gute Besserung.
Paid
Thank you. Your payment of Ksh 684,000.00 was received.
Invoice STS-2026-0688Paid on 07/11/2026 11:48Download the Invoice (PDF)You can close this page.Savanna Trails Safaris, Westlands, Nairobi. Asante sana.
Paid
Thank you. Your payment of $2,148.75 was received.
Invoice MR-2026-0954Paid on 2026-11-09 08:30Download the Invoice (PDF)You can close this page.Maple & Rye Bakery, Leslieville. Wholesale orders close Thursdays.
Paid
Thank you. Your payment of 38 750,00 kr was received.
Invoice FS-2026-0227Paid on 2026-11-08 15:02Download the Invoice (PDF)You can close this page.Fjäll Studio, Södermalm. Tack för förtroendet.
Paid
Thank you. Your payment of AED 4,725.00 was received.
Invoice OSC-2026-1406Paid on 10/11/2026 07:55Download the Invoice (PDF)You can close this page.Oasis Strength Club, Al Quoz. Train hard, recover well.
Paid
Thank you. Your payment of 18 437,50 kr was received.
Invoice NR-2026-0519Paid on 09.11.2026 12:16Download the Invoice (PDF)You can close this page.Nordkapp Rørlegger AS, Grünerløkka. Takk for oppdraget.
Paid
Thank you. Your payment of $14,260.00 was received.
Invoice KJ-2026-0173Paid on 06/11/2026 14:37Download the Invoice (PDF)You can close this page.Kauri Joinery, Grey Lynn. Every piece made in Auckland.
Paid
Thank you. Your payment of $48,620.00 was received.
Invoice IX-2026-1184Paid on 09/11/2026 13:42Download the Invoice (PDF)You can close this page.Gracias por celebrar con nosotros. Grupo Ixchel Cocina, Roma Norte.
Paid
Thank you. Your payment of ￥1,386,000 was received.
Invoice KD-2026-0311Paid on 2026/11/08 10:05Download the Invoice (PDF)You can close this page.Kumo Design Office, Shibuya. Thank you for the commission.
Paid
Thank you. Your payment of ₹4,12,500.00 was received.
Invoice SA/2026/0457Paid on 09/11/2026 16:20Download the Invoice (PDF)You can close this page.Sutra Advisory LLP, Lower Parel, Mumbai. GSTIN 27AAKCS4471M1Z8.
Paid
Thank you. Your payment of CHF 386.40 was received.
Invoice PL-2026-2093Paid on 10.11.2026 09:12Download the Invoice (PDF)You can close this page.Praxis am Lindenhof, Zürich. Gute Besserung.
Paid
Thank you. Your payment of Ksh 684,000.00 was received.
Invoice STS-2026-0688Paid on 07/11/2026 11:48Download the Invoice (PDF)You can close this page.Savanna Trails Safaris, Westlands, Nairobi. Asante sana.
Paid
Thank you. Your payment of $2,148.75 was received.
Invoice MR-2026-0954Paid on 2026-11-09 08:30Download the Invoice (PDF)You can close this page.Maple & Rye Bakery, Leslieville. Wholesale orders close Thursdays.
Paid
Thank you. Your payment of 38 750,00 kr was received.
Invoice FS-2026-0227Paid on 2026-11-08 15:02Download the Invoice (PDF)You can close this page.Fjäll Studio, Södermalm. Tack för förtroendet.
Paid
Thank you. Your payment of AED 4,725.00 was received.
Invoice OSC-2026-1406Paid on 10/11/2026 07:55Download the Invoice (PDF)You can close this page.Oasis Strength Club, Al Quoz. Train hard, recover well.
Paid
Thank you. Your payment of 18 437,50 kr was received.
Invoice NR-2026-0519Paid on 09.11.2026 12:16Download the Invoice (PDF)You can close this page.Nordkapp Rørlegger AS, Grünerløkka. Takk for oppdraget.
Paid
Thank you. Your payment of $14,260.00 was received.
Invoice KJ-2026-0173Paid on 06/11/2026 14:37Download the Invoice (PDF)You can close this page.Kauri Joinery, Grey Lynn. Every piece made in Auckland.
Paid
Thank you. Your payment of $48,620.00 was received.
Invoice IX-2026-1184Paid on 09/11/2026 13:42Download the Invoice (PDF)You can close this page.Gracias por celebrar con nosotros. Grupo Ixchel Cocina, Roma Norte.
Paid
Thank you. Your payment of ￥1,386,000 was received.
Invoice KD-2026-0311Paid on 2026/11/08 10:05Download the Invoice (PDF)You can close this page.Kumo Design Office, Shibuya. Thank you for the commission.
Paid
Thank you. Your payment of ₹4,12,500.00 was received.
Invoice SA/2026/0457Paid on 09/11/2026 16:20Download the Invoice (PDF)You can close this page.Sutra Advisory LLP, Lower Parel, Mumbai. GSTIN 27AAKCS4471M1Z8.
Paid
Thank you. Your payment of CHF 386.40 was received.
Invoice PL-2026-2093Paid on 10.11.2026 09:12Download the Invoice (PDF)You can close this page.Praxis am Lindenhof, Zürich. Gute Besserung.
Paid
Thank you. Your payment of Ksh 684,000.00 was received.
Invoice STS-2026-0688Paid on 07/11/2026 11:48Download the Invoice (PDF)You can close this page.Savanna Trails Safaris, Westlands, Nairobi. Asante sana.
Paid
Thank you. Your payment of $2,148.75 was received.
Invoice MR-2026-0954Paid on 2026-11-09 08:30Download the Invoice (PDF)You can close this page.Maple & Rye Bakery, Leslieville. Wholesale orders close Thursdays.
Paid
Thank you. Your payment of 38 750,00 kr was received.
Invoice FS-2026-0227Paid on 2026-11-08 15:02Download the Invoice (PDF)You can close this page.Fjäll Studio, Södermalm. Tack för förtroendet.
Paid
Thank you. Your payment of AED 4,725.00 was received.
Invoice OSC-2026-1406Paid on 10/11/2026 07:55Download the Invoice (PDF)You can close this page.Oasis Strength Club, Al Quoz. Train hard, recover well.
Paid
Thank you. Your payment of 18 437,50 kr was received.
Invoice NR-2026-0519Paid on 09.11.2026 12:16Download the Invoice (PDF)You can close this page.Nordkapp Rørlegger AS, Grünerløkka. Takk for oppdraget.
Paid
Thank you. Your payment of $14,260.00 was received.
Invoice KJ-2026-0173Paid on 06/11/2026 14:37Download the Invoice (PDF)You can close this page.Kauri Joinery, Grey Lynn. Every piece made in Auckland.
Paid
Thank you. Your payment of $48,620.00 was received.
Invoice IX-2026-1184Paid on 09/11/2026 13:42Download the Invoice (PDF)You can close this page.Gracias por celebrar con nosotros. Grupo Ixchel Cocina, Roma Norte.
Paid
Thank you. Your payment of ￥1,386,000 was received.
Invoice KD-2026-0311Paid on 2026/11/08 10:05Download the Invoice (PDF)You can close this page.Kumo Design Office, Shibuya. Thank you for the commission.
Paid
Thank you. Your payment of ₹4,12,500.00 was received.
Invoice SA/2026/0457Paid on 09/11/2026 16:20Download the Invoice (PDF)You can close this page.Sutra Advisory LLP, Lower Parel, Mumbai. GSTIN 27AAKCS4471M1Z8.
Paid
Thank you. Your payment of CHF 386.40 was received.
Invoice PL-2026-2093Paid on 10.11.2026 09:12Download the Invoice (PDF)You can close this page.Praxis am Lindenhof, Zürich. Gute Besserung.
Paid
Thank you. Your payment of Ksh 684,000.00 was received.
Invoice STS-2026-0688Paid on 07/11/2026 11:48Download the Invoice (PDF)You can close this page.Savanna Trails Safaris, Westlands, Nairobi. Asante sana.
Paid
Thank you. Your payment of $2,148.75 was received.
Invoice MR-2026-0954Paid on 2026-11-09 08:30Download the Invoice (PDF)You can close this page.Maple & Rye Bakery, Leslieville. Wholesale orders close Thursdays.
Paid
Thank you. Your payment of 38 750,00 kr was received.
Invoice FS-2026-0227Paid on 2026-11-08 15:02Download the Invoice (PDF)You can close this page.Fjäll Studio, Södermalm. Tack för förtroendet.
Paid
Thank you. Your payment of AED 4,725.00 was received.
Invoice OSC-2026-1406Paid on 10/11/2026 07:55Download the Invoice (PDF)You can close this page.Oasis Strength Club, Al Quoz. Train hard, recover well.
Paid
Thank you. Your payment of 18 437,50 kr was received.
Invoice NR-2026-0519Paid on 09.11.2026 12:16Download the Invoice (PDF)You can close this page.Nordkapp Rørlegger AS, Grünerløkka. Takk for oppdraget.
Paid
Thank you. Your payment of $14,260.00 was received.
Invoice KJ-2026-0173Paid on 06/11/2026 14:37Download the Invoice (PDF)You can close this page.Kauri Joinery, Grey Lynn. Every piece made in Auckland.
Paid
Thank you. Your payment of $48,620.00 was received.
Invoice IX-2026-1184Paid on 09/11/2026 13:42Download the Invoice (PDF)You can close this page.Gracias por celebrar con nosotros. Grupo Ixchel Cocina, Roma Norte.
Paid
Thank you. Your payment of ￥1,386,000 was received.
Invoice KD-2026-0311Paid on 2026/11/08 10:05Download the Invoice (PDF)You can close this page.Kumo Design Office, Shibuya. Thank you for the commission.
Paid
Thank you. Your payment of ₹4,12,500.00 was received.
Invoice SA/2026/0457Paid on 09/11/2026 16:20Download the Invoice (PDF)You can close this page.Sutra Advisory LLP, Lower Parel, Mumbai. GSTIN 27AAKCS4471M1Z8.
Paid
Thank you. Your payment of CHF 386.40 was received.
Invoice PL-2026-2093Paid on 10.11.2026 09:12Download the Invoice (PDF)You can close this page.Praxis am Lindenhof, Zürich. Gute Besserung.
Paid
Thank you. Your payment of Ksh 684,000.00 was received.
Invoice STS-2026-0688Paid on 07/11/2026 11:48Download the Invoice (PDF)You can close this page.Savanna Trails Safaris, Westlands, Nairobi. Asante sana.
Paid
Thank you. Your payment of $2,148.75 was received.
Invoice MR-2026-0954Paid on 2026-11-09 08:30Download the Invoice (PDF)You can close this page.Maple & Rye Bakery, Leslieville. Wholesale orders close Thursdays.
Paid
Thank you. Your payment of 38 750,00 kr was received.
Invoice FS-2026-0227Paid on 2026-11-08 15:02Download the Invoice (PDF)You can close this page.Fjäll Studio, Södermalm. Tack för förtroendet.
Paid
Thank you. Your payment of AED 4,725.00 was received.
Invoice OSC-2026-1406Paid on 10/11/2026 07:55Download the Invoice (PDF)You can close this page.Oasis Strength Club, Al Quoz. Train hard, recover well.
Paid
Thank you. Your payment of 18 437,50 kr was received.
Invoice NR-2026-0519Paid on 09.11.2026 12:16Download the Invoice (PDF)You can close this page.Nordkapp Rørlegger AS, Grünerløkka. Takk for oppdraget.
Paid
Thank you. Your payment of $14,260.00 was received.
Invoice KJ-2026-0173Paid on 06/11/2026 14:37Download the Invoice (PDF)You can close this page.Kauri Joinery, Grey Lynn. Every piece made in Auckland.
The books, and every document that posts to them
One set of books per business, kept the way you choose, from one person to a group.
Getting Paid
Invoices, credits and who owes.
Books
Chart, journals and periods.
Bills
Read, matched and approved.
Expenses
A photo becomes an expense.
Banking
Feeds, rules and reconciliation.
Sub-Ledgers
Deposits, client money, assets.
Statements
Reports, budgets and tax.
On a Phone
With or without signal.
Invoice customers and see who owes what, by age
An invoice is numbered from your own series and due by your own terms. A payment online, a check settled into it or a credit note pays it down, and the Receivables Ledger ages what is left per payer, in each currency.
Receivables Ledger
Accounts-receivable aging by payer
| Payer | Invoices | Current | 1-30 | 31-60 | 61-90 | 90+ | Total |
|---|---|---|---|---|---|---|---|
| Totals | 60 | $22,225.60 | $13,194.65 | $7,190.40 | $3,751.30 | $5,080.50 | $51,442.45 |
| Harbourfront Hotel Group | 14 | $6,840.50 | $4,210.00 | $1,986.40 | $1,240.00 | $860.00 | $15,136.90 |
| St. Lawrence Event Hall | 9 | $3,920.00 | $2,480.75 | $1,350.00 | $640.20 | $1,125.00 | $9,515.95 |
| Queen West Café Collective | 11 | $2,765.30 | $1,940.00 | $880.00 | $515.60 | $310.00 | $6,410.90 |
| Danforth Catering Ltd. | 8 | $4,105.00 | $1,620.90 | $1,204.00 | $476.00 | $1,980.50 | $9,386.40 |
| Riverdale Montessori School | 6 | $1,380.00 | $1,215.00 | $640.00 | $390.00 | $215.00 | $3,840.00 |
| Leslieville Market Co-op | 7 | $2,046.80 | $985.40 | $712.00 | $284.50 | $430.00 | $4,458.70 |
| Junction Coffee Roasters | 5 | $1,168.00 | $742.60 | $418.00 | $205.00 | $160.00 | $2,693.60 |
Invoices and Templates
Draft, send and follow every invoice to paid, with Invoice Templates for its layout.
Invoices
Everything billed, and what is still outstanding
| Invoice | Customer | Due | Status | Total |
|---|---|---|---|---|
| CAF-2026-0318 | Tostadora La Montaña S.A.S. | 19/11/2026 | Sent | $ 18.450.000 |
| CAF-2026-0317 | Hotel Casa Usaquén | 06/11/2026 | Overdue | $ 9.860.000 |
| CAF-2026-0316 | Banco Andino Digital | 24/11/2026 | Partially Paid | $ 42.300.000 |
| CAF-2026-0315 | Moda Chapinero Ltda. | 29/10/2026 | Paid | $ 6.720.000 |
| CAF-2026-0314 | Fundación Río Bogotá | 01/12/2026 | Issued | $ 12.150.000 |
| CAF-2026-0313 | Cervecería del Valle | 23/10/2026 | Paid | $ 27.890.000 |
| CAF-2026-0312 | Clínica Santa Fe Norte | 19/10/2026 | Paid | $ 15.400.000 |
| CAF-2026-0319 | Museo de Arte Moderno | 10/12/2026 | Draft | $ 7.980.000 |
Paid Online, With Payments
Each invoice carries its own payment link and QR, paid through your own gateway.
Invoice Sent
Invoice detail
Details
- Document
- Invoice
- Number
- FGH-2026-0412
- Contact
- Thandi Mokoena
- Company
- Ubuntu Leadership Retreats
- Status
- Sent
- Due Date
- 2026/11/21
- Issued
- 2026/11/07
The client scans this code with their phone’s camera and pays there.
Copy LinkProjects to Invoice
Each client project’s work waiting to be invoiced, with its milestones and retainers.
Projects
Work and costs waiting to be invoiced, project by project
| Project | Client | Hours | To Invoice | Deposit Held | |
|---|---|---|---|---|---|
| Aoyama Flagship Signage | Hoshino Retail K.K. | 86.5 | ￥1,298,000 | ￥400,000 | Invoice… |
| Kyoto Ryokan Rebrand | Ryokan Shirakawa | 64.0 | ￥960,000 | ￥300,000 | Invoice… |
| Hakone Museum Wayfinding | Hakone Open Arts Foundation | 92.0 | ￥1,472,000 | ￥500,000 | Invoice… |
| Nakameguro Café Interiors | Mori Coffee Co. | 48.5 | ￥703,250 | ￥200,000 | Invoice… |
| Osaka Pavilion Graphics | Kansai Expo Partners | 71.5 | ￥1,144,000 | ￥450,000 | Invoice… |
| Sapporo Beer Hall Packaging | Kitaguni Brewing | 50.0 | ￥775,000 | ￥250,000 | Invoice… |
Credit Notes and Write-Offs
A credit keeps the sale and its tax; a write-off books the loss without voiding.
Invoice Overdue
Invoice detail
| When | Who | Did | Change | Reason |
|---|---|---|---|---|
| 08/11/2026 10:14 | Rania Haddad | Edited | Due Date | Payment plan agreed |
| 23/10/2026 16:02 | Rania Haddad | Applied | Credit note OSC-CN-0031 | Six members left before the term began |
| 30/09/2026 09:30 | Omar Siddiqui | Posted | Total | Sent to accounts payable |
| 29/09/2026 11:52 | Omar Siddiqui | Edited | Customer VAT / tax number | TRN added |
| 29/09/2026 11:47 | Omar Siddiqui | Created | Line Items | Annual corporate plan |
Writing off is NOT voiding. Voiding erases the revenue, as though the sale never happened. A write-off keeps the revenue and the tax (the sale did happen) and books the loss as a bad-debt expense. The invoice leaves AR aging and stays in your VAT report.
Payment Reminders, With Automations
A cadence of emails and texts after the due day, stopped when it is paid.
Invoices
Aging follow-up and payment links for overdue invoices.
| Invoice | Guest / Company | Company | Amount Due | Days Overdue | Last Reminder | Sent | |
|---|---|---|---|---|---|---|---|
| STS-2026-0651 | Amelia Hart | Wild Horizons Travel | Ksh 684,000 | 12 | 08/11/2026 | 2 | Remind |
| STS-2026-0644 | Daniel Otieno | Rift Valley Schools Trust | Ksh 412,500 | 19 | 05/11/2026 | 2 | Remind |
| STS-2026-0629 | Sophie Laurent | Voyages Lumière | Ksh 538,200 | 34 | 06/11/2026 | 3 | Remind |
| STS-2026-0617 | Kenji Watanabe | Tokyo Explorers Club | Ksh 297,000 | 41 | 30/10/2026 | 3 | Remind |
| STS-2026-0598 | Grace Wanjiku | Lakeside Weddings Kenya | Ksh 318,500 | 67 | 01/11/2026 | 4 | Remind |
| STS-2026-0571 | Lars Nilsson | Nordic Safari Partners | Ksh 236,200 | 96 | 04/11/2026 | 5 | Remind |
Customer Statements
A period of activity per customer, as they will read it.
Invoices
Generate and send periodic AR statements to customers.
| Number | Customer | Period | Due | Opening Balance | Charges | Payments | Closing Balance | Last Sent | |
|---|---|---|---|---|---|---|---|---|---|
| LLC-ST-0418 | Tan Wei Ming | 10/2026 | 24/11/2026 | $1,240.00 | $1,860.00 | $1,240.00 | $1,860.00 | 09/11/2026 | Send |
| LLC-ST-0417 | Priya Raghunathan | 10/2026 | 24/11/2026 | $980.00 | $1,420.00 | $980.00 | $1,420.00 | 09/11/2026 | Send |
| LLC-ST-0416 | Nurul Huda Ismail | 10/2026 | 24/11/2026 | $1,560.00 | $1,560.00 | $1,100.00 | $2,020.00 | 09/11/2026 | Send |
| LLC-ST-0415 | Lim Jia Hui | 10/2026 | 24/11/2026 | $720.00 | $1,080.00 | $720.00 | $1,080.00 | 09/11/2026 | Send |
| LLC-ST-0414 | Daniel Koh | 10/2026 | 24/11/2026 | $2,140.00 | $2,310.00 | $1,600.00 | $2,850.00 | 09/11/2026 | Send |
| LLC-ST-0413 | Aisha Rahman | 10/2026 | 24/11/2026 | $640.00 | $960.00 | $640.00 | $960.00 | 09/11/2026 | Send |
| LLC-ST-0412 | Chen Yi Ling | 10/2026 | 24/11/2026 | $1,180.00 | $1,475.00 | $1,180.00 | $1,475.00 | 08/11/2026 | Send |
Invoices
Everything billed, and what is still outstanding
| Invoice | Customer | Due | Status | Total |
|---|---|---|---|---|
| CAF-2026-0318 | Tostadora La Montaña S.A.S. | 19/11/2026 | Sent | $ 18.450.000 |
| CAF-2026-0317 | Hotel Casa Usaquén | 06/11/2026 | Overdue | $ 9.860.000 |
| CAF-2026-0316 | Banco Andino Digital | 24/11/2026 | Partially Paid | $ 42.300.000 |
| CAF-2026-0315 | Moda Chapinero Ltda. | 29/10/2026 | Paid | $ 6.720.000 |
| CAF-2026-0314 | Fundación Río Bogotá | 01/12/2026 | Issued | $ 12.150.000 |
| CAF-2026-0313 | Cervecería del Valle | 23/10/2026 | Paid | $ 27.890.000 |
| CAF-2026-0312 | Clínica Santa Fe Norte | 19/10/2026 | Paid | $ 15.400.000 |
| CAF-2026-0319 | Museo de Arte Moderno | 10/12/2026 | Draft | $ 7.980.000 |
Set up the books once, the way you keep them
Setup asks how the books are kept: currencies and their rate, fiscal year, basis, chart, start date, automatic or reviewed posting. One tap takes the international standard for all of them. Entries post and reverse, never vanish, and a closed period refuses anything dated into it.
Set Up Your Books
A few decisions about how your business keeps its books. Ledger follows international accounting standards by default, and every choice is yours. You can change any of them later.
How do you keep your books when you deal in more than one currency?
When does income and spending count?
When your other apps record money, should it post straight to your books?
Every App’s Money Posts
Checks, folios, invoices, payouts, stock and fees post from their own records; Needs Attention names the one fix.
Documents in Your Books
Every sale, payment and bill your apps record, and anything waiting for you
| Date | Document | From | Amount | In the Books | Why | What to Do |
|---|---|---|---|---|---|---|
| 09/11 | Check or folioMesa 14 · Ixchel Roma Norte | Station | $3,480.00 | Needs attention | An account is not chosen for this | Choose the account |
| 09/11 | Processor payoutPayout · 41 card payments | Payments | $86,215.40 | Waiting for review | Waiting for review | Review the entry |
| 08/11 | BillCarnes Selectas del Bajío · F-20931 | Ledger | $24,960.00 | Needs attention | No exchange rate for that day | Add the exchange rate |
| 07/11 | Goods receivedReceipt REC-0884 · produce | Inventory | $11,342.75 | Waiting for review | Waiting for review | Review the entry |
| 06/11 | Day closeDay close · Ixchel Condesa | Station | $58,730.00 | Needs attention | An account it names is not in your chart | Add the account to your chart |
| 04/11 | RefundRefund · reservation ROM-2214 | Payments | $1,850.00 | Needs attention | Before your lock date | Change your lock date |
| 03/11 | Customer depositDeposit · private dinner, 40 guests | Bookings | $18,000.00 | Waiting for review | Waiting for review | Review the entry |
Record supplier bills, and approve them once they match
A supplier’s invoice is read into lines and checked against its purchase order and deliveries. A bill that differs waits until someone accepts the difference and says why. Approved bills post to payables, and Payees ages what is owed to each supplier.
Bill Open
| # | Description | Order · Delivery | Billed | Received | Billed Price | Order Price | Amount | Match | From |
|---|---|---|---|---|---|---|---|---|---|
| 1 | PEX pipe 16 mm, 100 m roll | PO-0612 · REC-0931 | 6 | 6 | 1 390,00 kr | 1 390,00 kr | 8 340,00 kr | Matched | Read from the invoice |
| 2 | Press fittings 16 mm, box of 50 | PO-0612 · REC-0931 | 12 | 10 | 845,00 kr | 845,00 kr | 10 140,00 kr | Billed more than received | Read from the invoice |
| 3 | Floor heating manifold, 6 loops | PO-0612 · REC-0931 | 3 | 3 | 4 250,00 kr | 3 980,00 kr | 12 750,00 kr | Price differs from the order | Read from the invoice |
| 4 | Thermostatic shower mixer | PO-0615 · REC-0934 | 8 | 8 | 2 190,00 kr | 2 190,00 kr | 17 520,00 kr | Matched | Read from the invoice |
| 5 | Electric water heater 200 L | PO-0615 · REC-0934 | 2 | 2 | 11 480,00 kr | 11 480,00 kr | 22 960,00 kr | Matched | Read from the invoice |
| 6 | Pipe insulation 22 mm, 2 m | PO-0615 · REC-0934 | 40 | 40 | 64,00 kr | 64,00 kr | 2 560,00 kr | Matched | Read from the invoice |
| 7 | Pallet delivery to Grünerløkka site | PO-0615 · REC-0934 | 1 | 1 | 1 150,00 kr | 1 150,00 kr | 1 150,00 kr | Matched | Read from the invoice |
Bill Open
| Description | Billed | Billed Price | Amount | From |
|---|---|---|---|---|
| Brochure A4, 16 pages, 1,200 copies | 1,200 | ￥186 | ￥223,200 | Read from the invoice |
| Business cards, matte 400 g, 10 boxes | 10 | ￥3,800 | ￥38,000 | Read from the invoice |
| Exhibition panels B1, foam board | 6 | ￥14,500 | ￥87,000 | Read from the invoice |
| Color proofs, two rounds | 2 | ￥9,000 | ￥18,000 | Read from the invoice |
| Same-day delivery, Minato-ku | 1 | ￥4,400 | ￥4,400 | Read from the invoice |
| Die-cut folder, 300 copies | 300 | ￥240 | ￥72,000 | Read from the invoice |
Photograph a receipt, and it becomes an expense
The vendor, amount and date are read off the photo, at a desk, on a phone or from a photo shared to Calisto. Recording an expense submits it to the people who decide expenses, and the approved expense posts with its VAT.
Payables
Spend claimed, approved and reimbursed
| Date | Expense | Person | Category | Distance | Project | Amount | Receipt | Goes To | Status |
|---|---|---|---|---|---|---|---|---|---|
| 10/11 | Client lunch, Kala Ghoda | Priya Raghavan | Meals | Bharat Textiles audit | ₹4,860.00 | Billed to Client | Submitted | ||
| 09/11 | Flight BOM to BLR, workshop | Arjun Mehta | Travel | Kaveri Foods strategy | ₹11,240.00 | Billed to Client | Submitted | ||
| 09/11 | Drive to the Andheri plant | Arjun Mehta | Mileage | 42 km | Kaveri Foods strategy | ₹840.00 | Billed to Client | Submitted | |
| 08/11 | Hotel, two nights, Bengaluru | Arjun Mehta | Lodging | Kaveri Foods strategy | ₹18,600.00 | Billed to Client | Approved | ||
| 07/11 | Printed board packs | Neha Kulkarni | Printing | Bharat Textiles audit | ₹3,150.00 | Project Cost | Approved | ||
| 06/11 | Market data subscription | Rohan Desai | Research | Monsoon Retail entry plan | ₹7,499.00 | Project Cost | Reimbursed | ||
| 04/11 | Train to Pune, interviews | Neha Kulkarni | Travel | Monsoon Retail entry plan | ₹1,265.00 | Billed to Client | Reimbursed | ||
| 03/11 | Workshop venue tea service | Priya Raghavan | Meals | Kaveri Foods strategy | ₹2,400.00 | Project Cost | Reimbursed |
Capture Receipt
Photograph the receipt and the vendor, amount and date are read for you.
New Expense
- 3 × Resistance band set, heavy$74.85
- 6 × Kinesiology tape, 5 cm$75.00
- 2 × Foam roller, 90 cm$78.00
- 1 × Massage lotion, 1 L$18.60
Place every bank line, then reconcile to the statement
A bank feed connects where Calisto’s banking partners reach, or a statement imports as OFX, CAMT.053, MT940 or CSV, never twice. Your rules place each line first, in your order, and a score suggests the rest. A reconciliation ticks what cleared and finishes at zero.
Banking
| Date | Description | Amount | Suggested | Match | |
|---|---|---|---|---|---|
| 10/11 | CR TRF VAN DER MERWE BOOKING 4471 | R 8 640,00 | Guest bill | Folio 4471 · Van der Merwe, 3 nights | AcceptLater |
| 10/11 | CR CARD SETTLEMENT 18 TXNS | R 23 918,40 | Payout | Payout 21 Oct · 18 payments | AcceptLater |
| 09/11 | DR ESKOM PREPAID ELEC | -R 3 250,00 | Bank rule | Electricity → 6120 Utilities | AcceptLater |
| 09/11 | CR EFT CAPE WINELANDS TOURS | R 14 500,00 | Invoice | FGH-2026-0318 · Cape Winelands Tours | AcceptLater |
| 08/11 | DR DEBIT ORDER CITY OF CT RATES | -R 4 812,66 | Bank rule | Municipal rates → 6150 Rates and Taxes | AcceptLater |
| 08/11 | DR FRESH FARM LAUNDRY 0921 | -R 2 180,00 | Books entry | Bill 0921 · Fresh Farm Laundry | AcceptLater |
| 07/11 | CR TRF MÜLLER K DEPOSIT | R 4 200,00 | Guest bill | Folio 4486 · Müller, deposit | AcceptLater |
| Code | Account | Type | Balance |
|---|---|---|---|
| 1010 | Current Account | Bank | R 186 420,35 |
| 1020 | Savings Account | Bank | R 412 000,00 |
| 1050 | Front Desk Float | Cash | R 3 500,00 |
Bank Connections
Link a bank where Calisto’s banking partners reach, and tie each of its accounts to your chart.
Banking
| Bank | Status | Accounts | Last Pulled | |
|---|---|---|---|---|
| Zürcher Kantonalbank | Active | 2 | 10.11.2026 | Sync Now |
| PostFinance | Active | 1 | 10.11.2026 | Sync Now |
| Raiffeisen Zürich | Active | 1 | 09.11.2026 | Sync Now |
| UBS Switzerland | Active | 1 | 10.11.2026 | Sync Now |
| Zuger Kantonalbank | Active | 1 | 09.11.2026 | Sync Now |
| Bank | Account | Currency | In Your Chart |
|---|---|---|---|
| Zürcher Kantonalbank | Praxiskonto ···· 4401 | CHF | 1020 Bank ZKB Praxis |
| Zürcher Kantonalbank | Mietzinskaution ···· 4415 | CHF | 1060 Rent Deposit Account |
| PostFinance | Patientenzahlungen ···· 7720 | CHF | 1010 PostFinance Patients |
| Raiffeisen Zürich | EUR Konto ···· 0388 | EUR | 1030 Bank EUR |
Tie a Feed Account to Your Chart
Which bank or cash account of your chart a feed’s bank account is. Its waiting lines take the tie at once.
Tie to the ChartStatement Import
OFX, QFX, CAMT.053, MT940 or CSV from any bank; lines already imported are recognized and skipped.
Import a Bank Statement
The statement your bank gives you: OFX/QFX, CAMT.053, MT940 or CSV. Lines already imported are recognized and skipped.
| Bank Account | From | To | Closing Balance | Format | New Lines | Already Held | Imported |
|---|---|---|---|---|---|---|---|
| 1010 Rachunek bieżący | 04.10.2026 | 03.11.2026 | 284 316,42 zł | CAMT.053 | 146 | 12 | 10.11.2026 |
| 1010 Rachunek bieżący | 03.09.2026 | 03.10.2026 | 251 904,10 zł | CAMT.053 | 158 | 4 | 10.10.2026 |
| 1015 Rachunek EUR | 04.10.2026 | 03.11.2026 | 18 420,00 zł | MT940 | 23 | 2 | 09.11.2026 |
| 1010 Rachunek bieżący | 04.08.2026 | 02.09.2026 | 236 118,75 zł | CAMT.053 | 171 | 6 | 09.09.2026 |
| 1020 Lokata | 04.08.2026 | 03.11.2026 | 120 000,00 zł | CSV | 3 | 1 | 04.11.2026 |
| 1015 Rachunek EUR | 03.09.2026 | 03.10.2026 | 15 982,60 zł | MT940 | 19 | 3 | 09.10.2026 |
Bank Rules
Your rules place each line first, in your order, before any match is suggested.
Bank Rules
Teach the feed what your transactions mean. Rules run before matching and win.
| # | Rule | When | Post To | Category | Auto-Post | Applied | Status |
|---|---|---|---|---|---|---|---|
| 1 | Flour from Rogers Mill | description contains "ROGERS MILL" | 5010 Flour and Grain | Ingredients | Yes | 64 | Active |
| 2 | Gas bill | description contains "ENBRIDGE" | 6120 Utilities | Utilities | Yes | 22 | Active |
| 3 | Hydro | description contains "TORONTO HYDRO" | 6120 Utilities | Utilities | Yes | 22 | Active |
| 4 | Shop rent, Ossington | description starts with "PAD RENT OSS" | 6010 Rent | Occupancy | Yes | 11 | Active |
| 5 | Butter and dairy | description contains "GAY LEA" | 5020 Dairy | Ingredients | No | 48 | Active |
| 6 | Delivery van fuel | description contains "PETRO" and amount less than "250" | 6210 Vehicle Fuel | Vehicles | No | 37 | Paused |
Processor Payouts, With Payments
A payout’s deposit matches the payout already booked and posts nothing new.
Banking
| Date | Description | Amount | Suggested | Match | |
|---|---|---|---|---|---|
| 10/11 | SPEI DEP LIQ TARJETAS 21OCT | $86,412.30 | Payout | Payout · Ixchel Roma Norte, 212 payments | AcceptLater |
| 10/11 | SPEI DEP LIQ TARJETAS 21OCT | $61,908.75 | Payout | Payout · Ixchel Condesa, 158 payments | AcceptLater |
| 09/11 | SPEI DEP LIQ TARJETAS 20OCT | $92,115.40 | Payout | Payout · Ixchel Roma Norte, 231 payments | AcceptLater |
| 09/11 | SPEI DEP LIQ TARJETAS 20OCT | $57,302.10 | Payout | Payout · Ixchel Condesa, 149 payments | AcceptLater |
| 08/11 | SPEI DEP LIQ TARJETAS 19OCT | $104,880.00 | Payout | Payout · Ixchel Roma Norte, 264 payments | AcceptLater |
| 08/11 | SPEI DEP EVENTO PRIVADO | $38,000.00 | Invoice | IX-2026-0412 · Agencia Lumbre | AcceptLater |
Import Settlements
Pull the payouts a connected payment provider has sent to your bank, to reconcile them against your bank account.
Import Settlements- Payouts imported
- 14
- Note
- 14 payouts matched to bank deposits
Reconcile to Zero
Tick what the statement cleared and finish when nothing differs; only the latest can be undone.
Bank Reconciliation In Progress
| Date | Entry | Description | Money In | Money Out | State |
|---|---|---|---|---|---|
| 12/10 | JE-2026-0611 | Franchise royalties, Rasa Kopi Bangsar | RM 18,400.00 | Cleared | |
| 17/10 | BILL-2026-0218 | Coffee beans, Cameron Highlands Roasters | RM 9,862.40 | Cleared | |
| 20/10 | PR-2026-0094 | Royalties, Rasa Kopi Penang | RM 12,960.00 | Cleared | |
| 27/10 | PAY-2026-0131 | Shop fit-out deposit, Johor Bahru | RM 15,000.00 | Cleared | |
| 01/11 | JE-2026-0644 | Training fees, new franchisee intake | RM 7,200.00 | Cleared | |
| 04/11 | PAY-2026-0136 | Cups and lids, Klang Packaging | RM 2,431.25 | Cleared | |
| 07/11 | PR-2026-0101 | Royalties, Rasa Kopi Ipoh | RM 15,600.00 | Cleared | |
| 10/11 | PAY-2026-0139 | Espresso machine service | RM 1,180.00 | Outstanding |
Discrepancy Analysis
Why a reconciliation does not reach zero, read from its own lines.
Reconciliation
Discrepancy analysis
Analysis
- Status
- Minor Discrepancy
- Confidence
- 92%
- Audit Verification
- Verified
- Summary
- The difference is five membership payments the bank received that the books have not posted, less one card fee charged twice.
| Type | Description | Amount |
|---|---|---|
| Unposted Deposit | Annual membership, Layla Haddad | AED 4,200.00 |
| Unposted Deposit | Personal training pack, Omar Saeed | AED 1,850.00 |
| Unposted Deposit | Quarterly membership, Priya Nair | AED 1,350.00 |
| Unposted Deposit | Day passes, corporate group | AED 600.00 |
| Unposted Deposit | Locker rental, three months | AED 270.00 |
| Duplicate Fee | Card processing fee charged twice | -AED 865.00 |
| Resolution Step | Priority |
|---|---|
| Post the five membership payments from the bank feed | High |
| Ask the bank to return the duplicated card fee | High |
| Add a bank rule for membership deposits | Medium |
| Re-run the reconciliation once the fee is returned | Medium |
| Note the duplicate fee for the accountant | Low |
Review or Suspense
A line nothing places waits for you, or goes to suspense, as you choose.
How You Keep Your Books
Ledger follows international accounting standards by default. Every choice is yours; a change applies from the day you save it and never rewrites an entry already posted.
Controls
Banking
| Bank | Status | Accounts | Last Pulled | |
|---|---|---|---|---|
| Zürcher Kantonalbank | Active | 2 | 10.11.2026 | Sync Now |
| PostFinance | Active | 1 | 10.11.2026 | Sync Now |
| Raiffeisen Zürich | Active | 1 | 09.11.2026 | Sync Now |
| UBS Switzerland | Active | 1 | 10.11.2026 | Sync Now |
| Zuger Kantonalbank | Active | 1 | 09.11.2026 | Sync Now |
| Bank | Account | Currency | In Your Chart |
|---|---|---|---|
| Zürcher Kantonalbank | Praxiskonto ···· 4401 | CHF | 1020 Bank ZKB Praxis |
| Zürcher Kantonalbank | Mietzinskaution ···· 4415 | CHF | 1060 Rent Deposit Account |
| PostFinance | Patientenzahlungen ···· 7720 | CHF | 1010 PostFinance Patients |
| Raiffeisen Zürich | EUR Konto ···· 0388 | EUR | 1030 Bank EUR |
Tie a Feed Account to Your Chart
Which bank or cash account of your chart a feed’s bank account is. Its waiting lines take the tie at once.
Tie to the ChartKeep money you hold apart from money you have earned
A deposit is a liability until it is captured against an invoice. Client money is one trust ledger per client and matter, never paying one client from another’s, reconciled three ways and signed off. Owner statements are computed from the agreement in force and enter trust when published.
Client Account Reconciled
| Statement Day | Bank (Adjusted) | Trust Journal | Client Ledgers | Result | Sign-Off |
|---|---|---|---|---|---|
| 04/11/2026 | £1,284,516.40 | £1,284,516.40 | £1,284,516.40 | Balanced | Waiting for Sign-Off |
| 04/10/2026 | £1,197,380.15 | £1,197,380.15 | £1,197,380.15 | Balanced | Signed Off |
| 04/09/2026 | £1,342,905.00 | £1,342,905.00 | £1,342,905.00 | Balanced | Signed Off |
| 04/08/2026 | £1,105,662.85 | £1,105,662.85 | £1,105,662.85 | Balanced | Signed Off |
| 05/07/2026 | £986,240.30 | £986,240.30 | £986,240.30 | Balanced | Signed Off |
| 04/06/2026 | £1,052,118.60 | £1,052,118.60 | £1,052,118.60 | Balanced | Signed Off |
Deposits
Held, partly captured, captured or released, with what remains on each booking.
Deposit Liabilities
Customer money you are holding and have not yet earned.
| Guest / Booking | Type | Held | Captured | Remaining | Status | Expiry |
|---|---|---|---|---|---|---|
| Familia Rodríguez PeñaVilla Coralina · 6 nights | Security deposit | RD$35,000 | RD$0 | RD$35,000 | Held | 22/11 |
| Mark and Ellen HughesVilla Ámbar · 10 nights | Advance payment | RD$148,000 | RD$74,000 | RD$74,000 | Partially Captured | 19/11 |
| Grupo Corporativo AltamiraVilla Larimar · offsite | Advance payment | RD$260,000 | RD$260,000 | RD$0 | Fully Captured | 14/11 |
| Sofía MartínezVilla Coralina · 4 nights | Damage hold | RD$25,000 | RD$0 | RD$25,000 | Held | 16/11 |
| Jean-Luc MoreauVilla Ámbar · 7 nights | Security deposit | RD$35,000 | RD$0 | RD$35,000 | Released | 6/11 |
| Ana y Pedro JiménezVilla Larimar · 5 nights | Advance payment | RD$92,500 | RD$46,250 | RD$46,250 | Partially Captured | 25/11 |
Client Money in Trust
A ledger for each client and matter, and money out refused beyond what that client holds.
Client Account Reconciled
| Client | Entries | Last Entry | Held | Status |
|---|---|---|---|---|
| Harriet OkonkwoPurchase of 14 Elgin Crescent | 12 | 09/11 | £412,500.00 | Held |
| Bellweather Holdings LtdShare sale completion | 8 | 08/11 | £365,000.00 | Held |
| Thomas & Amira ClarkeSale of 3 Ferndale Road | 15 | 07/11 | £228,740.40 | Held |
| Greenwich Artisan Bakery LtdLease renewal, Royal Hill | 6 | 05/11 | £48,000.00 | Held |
| Daniel FerreiraEstate of Maria Ferreira | 21 | 02/11 | £182,276.00 | Held |
| Northgate Logistics plcSettlement, Unit 7 dispute | 4 | 30/10 | £48,000.00 | Held |
Owner Statements
What each owner collected, was charged and is due, per property, period and currency.
Owner Statements
What each owner was collected, charged and is due, per property, period and currency
| Owner | Period | Ownership | Collected | Fees | Due to Owner | Status | Payout |
|---|---|---|---|---|---|---|---|
| Pieter and Annelie du ToitProtea Cottage | 10/2026 | 100% | R 68 400 | R 13 680 | R 50 510 | Draft | Held for Owner |
| Nomvula DlaminiFynbos Loft | 10/2026 | 100% | R 52 200 | R 10 440 | R 38 780 | Published | Held for Owner |
| Greyling Family TrustKloof Suite | 10/2026 | 50% | R 91 800 | R 18 360 | R 33 510 | Published | Paid Out |
| Hendrik GreylingKloof Suite | 10/2026 | 50% | R 91 800 | R 18 360 | R 33 510 | Published | Paid Out |
| Sarah AbrahamsTafelberg View | 10/2026 | 100% | R 47 350 | R 9 470 | R 34 765 | Published | Paid Out |
| Liam O’ConnorSignal Hill Studio | 10/2026 | 100% | R 38 900 | R 7 780 | R 29 480 | Draft | Held for Owner |
Fixed Assets and Leases
Every depreciation method and convention; revaluations, impairments and disposals recorded as facts.
Fixed Assets
What you own, what it cost and what the books carry it at, depreciated month by month.
| Asset | Cost | Depreciation | Carried At | Method | Depreciated Through | Status |
|---|---|---|---|---|---|---|
| CNC router, 2.4 m bedWorkshop Machinery | $86,500 | $21,625 | $64,875 | Straight line | 11/2026 | Active |
| Panel saw, sliding tableWorkshop Machinery | $24,800 | $9,920 | $14,880 | Declining balance | 11/2026 | Active |
| Toyota Hilux uteVehicles | $58,900 | $23,560 | $35,340 | Declining balance | 11/2026 | Active |
| EdgebanderWorkshop Machinery | $31,200 | $7,800 | $21,000 | Units of production | 11/2026 | Active |
| Dust extraction systemWorkshop Fit-Out | $18,450 | $4,613 | $13,838 | Straight line | 11/2026 | Active |
| Spray boothWorkshop Fit-Out | $42,000 | $14,000 | $28,000 | Sum of the years’ digits | 11/2026 | Active |
| Old thicknesserWorkshop Machinery | $9,600 | $9,600 | $0 | Straight line | 11/2026 | Disposed |
Commissions and Settlements
Owed when earned, approved on a statement, recorded when paid.
Settlements
One statement per payee, in one currency: approved, then paid outside Calisto and recorded here.
| Settlement | Settles | Balance Due | Status | Updated |
|---|---|---|---|---|
| ST-0412 · October commissionsAgencja Nowak Events | Wedding, Zamek Niedzica | 14 250 zł | Awaiting approval | 10.11 |
| ST-0411 · October feesKwartet Smyczkowy Aria | Gala, Hotel Copernicus | 9600 zł | Awaiting approval | 09.11 |
| ST-0409 · Q3 settlementDJ Marek Zieliński | Corporate party, ICE Kraków | 18 900 zł | Approved | 08.11 |
| ST-0410 · October commissionsStudio Foto Lumen | Three weddings, October | 8400 zł | Approved | 07.11 |
| ST-0413 · November advanceTeatr Cieni Kraków | Christmas show, Rynek | 18 400 zł | Draft | 10.11 |
| ST-0405 · September feesKwartet Smyczkowy Aria | Two weddings, September | 12 800 zł | Paid | 29.10 |
Franchise Networks, With Blueprint
Offers, territories and signed agreements, with royalties invoiced in the franchisee’s currency.
Royalties
What each franchisee owes for each closed period, accrued from its agreement’s fees. Invoice raises it as an invoice to the franchisee.
| Franchisee | Basis | Owed | Source | Status | |
|---|---|---|---|---|---|
| Rasa Kopi Bangsar03/10 – 02/11 | RM 184,000 | RM 11,040 | From their books | Accrued | Invoice |
| Rasa Kopi Penang03/10 – 02/11 | RM 152,600 | RM 9,156 | From their books | Accrued | Invoice |
| Rasa Kopi Ipoh03/10 – 02/11 | RM 98,400 | RM 5,904 | From their books | Invoiced | |
| Rasa Kopi Johor Bahru03/10 – 02/11 | RM 121,300 | RM 7,278 | From their books | Awaiting Registration | |
| Rasa Kopi Melaka03/10 – 02/11 | RM 64,800 | RM 3,888 | From their books | Accrued | Invoice |
| Rasa Kopi Bangsar02/09 – 02/10 | RM 176,250 | RM 10,575 | From their books | Invoiced |
Close the month, read the statements and hand them over
Trial balance, income statement, balance sheet and cash flow, for one business or a group with its eliminations shown. Reports for your accountant freeze the VAT report or the ledger detail and keep every copy sent. Calisto files nothing; e-invoices go through your own fiscal provider.
Financial Statements
What was earned and what it cost
One Business or a Group
Every statement for one business, a group or every business you see, with eliminations shown.
Financial Statements
What is owned and owed, as at a date
Keep the books from a phone, signal or not
Home shows the day’s figures per currency and what waits on you. A receipt, an invoice or a bill made with no signal is held and sent once, and sending, approving and matching say they need a signal.
Swipe to Match
- MatchE-TRANSFER HARBOURFRONT HTL2026-11-09 · Lakeshore Credit Union$4,210.00Looks like Payment from Harbourfront Hotel Group · 2026-11-0996%
- PAD GOLDEN MILLS FLOUR2026-11-09 · Lakeshore Credit Union-$2,846.30Pays bill BILL-0412
- CARD SETTLEMENT 04192026-11-08 · Lakeshore Credit Union$3,912.55Looks like Payout of card sales · 2026-11-0791%
- E-TRANSFER DANFORTH CATER2026-11-08 · Lakeshore Credit Union$1,620.90Pays invoice MR-2026-0388
- CITY HYDRO UTILITIES2026-11-07 · Lakeshore Credit Union-$612.40Tap to Categorize
- E-TRANSFER QUEEN WEST CAFE2026-11-07 · Lakeshore Credit Union$880.00Pays invoice MR-2026-0391
Swipe a bank line to match its suggestion, or the other way to look at it later.
Buttons That Open the Decision
Review on a bill or an expense, Match Now on the bank feed, Reconcile on a trust account.
Two Widgets
Waiting on You, and Cash Today in each currency.
Share a Photo
A photo shared to Calisto lands on Add a Receipt and is read there.
With No Signal
- Familia Rodríguez PeñaBC-2026-0219 · 10/11/2026 · Due todayRD$186,400Draft
- Villa Coral Owners ClubBC-2026-0214 · 16/11/2026 · Due in 6 daysRD$412,750Sent
- Laura MéndezBC-2026-0211 · 06/11/2026 · 4 days lateRD$98,600Overdue
- Caribe Weddings SRLBC-2026-0208 · 21/11/2026 · Due in 11 daysRD$264,300Partly Paid
- Thomas and Anke WeberBC-2026-0205 · 12/11/2026 · Due in 2 daysRD$152,900Sent
- Hotel Boutique Zona ColonialBC-2026-0201 · 19/11/2026 · Due in 9 daysRD$321,480Issued
Keep Ledger on the phone and your figures, invoices and bills open offline; receipts send when you are back.
Where Ledger touches everything else.
4 of these 8 connections are in your plan today; the others are their own apps.
Workforce
Workforce runs payroll and posts one balanced entry per run, which Ledger shows as the payroll expense.
Velocity
Projects, time and expense decisions are made in Velocity, and the invoices and approved costs post in Ledger.
Inventory
Goods received, issued and counted post as stock, and a supplier bill is matched to the order and the deliveries.
Automations
Payment reminders, team notices, scheduled reports and the first send of each fiscal document are rules you change there.
Payments
Payments takes the money and pays it out; Ledger books each payment, fee and payout and matches the deposit.
Stays
Folios, nights earned and owner statements post in Ledger, and published statements enter the owner’s trust ledger.
Sign
A signed document can raise its invoice by rule, and franchise and owner agreements are signed there.
Station
An outside accountant works from a Station of the finance screens the owner chooses to share.
No setup cost. Pay when you start using.
Books, invoices, bills, the bank and statements.
Calisto Ops
Double-entry books set up your way, every Calisto app’s money posted to them, invoices and who owes, supplier bills read and matched, receipts as expenses, the bank reconciled, money held for others, and the statements your accountant files from.
Recommended for you
Works well together.
Calisto Workforce
Calisto Ops
The schedule built from what is booked and when people can work, clock-in on any phone or a shared tablet, time off and timesheets signed off once, a pay report for your payroll and payslips back, labor rules, the team and hiring from your careers page.
Learn more →Calisto Velocity
Calisto Inventory
Calisto Ops
Your Core app shows everything your Commerce and Ops plans turn on.
Learn more →Calisto Automations
Calisto Ops
Rules that start from your Calisto apps, a schedule or a date and act across them all, every app’s automatic messages as rules, sequences that follow up until a person acts, and every run on record.
Learn more →Calisto Payments
Calisto Commerce
The providers you connect in each country, every payment, refund and chargeback, payouts matched to the payments they pay out, what a buyer may pay with, pay links, fiscal providers and your devices.
Learn more →Calisto Stays
Included With Your Plans
Your Core app shows everything your Commerce and Ops plans turn on.
Learn more →Calisto Sign
Calisto Commerce
Envelopes of one or many documents, sent to each signer in order, checked, chased until everyone signs, and sealed with a certificate anyone can verify.
Learn more →Calisto Station
Recommended for
The industries that run Ledger, and what each of them runs it for.
Hotels & ResortsNight audit & accounting
Five-phase audit closing on exceptions, not every line
Hotels & Resorts on Calisto →Serviced ApartmentsOwner accounting
Trust-segregated accounting and owner statements
Serviced Apartments on Calisto →Short-Term RentalsOwner accounting
Trust-segregated accounting and automated statements
Short-Term Rentals on Calisto →RestaurantsAccounting
Daily settlement, P&L, and channel commission reconciliation
Restaurants on Calisto →Bar & LoungeAccounting & nightly close
Blind drawer count, card settlement, variance with a name
Bar & Lounge on Calisto →Real Estate BrokersCommission & trust accounting
Splits, caps, balanced journals, and bank reconciliation
Real Estate Brokers on Calisto →Property DevelopmentProject accounting
Budget against committed against actual, journaled live
Property Development on Calisto →Coaching & TrainingAccounting
Entries that write from the sale, not from a spreadsheet
Coaching & Training on Calisto →Spa & WellnessAccounting
Treatment, retail, and membership revenue in one ledger
Spa & Wellness on Calisto →Medical AestheticsAccounting
Treatment, retail, and membership revenue in one ledger
Medical Aesthetics on Calisto →Salons & BarbersAccounting
Service, retail and membership revenue in one ledger
Salons & Barbers on Calisto →Live Music & FestivalsFestival P&L
Tickets, bar, merch, and vendor commission in one P&L
Live Music & Festivals on Calisto →Marathons & EnduranceRace accounting
Entries, expo, and sponsorship reconciled
Marathons & Endurance on Calisto →Artists & TalentSettlements & royalties
Thirteen factors in one settlement, royalties with their math
Artists & Talent on Calisto →Sports Agents & AthletesCommission & accounting
Commission per contract and per endorsement, with its math
Sports Agents & Athletes on Calisto →Venue ManagementEvent accounting
Deposits, settlements, and per-event P&L
Venue Management on Calisto →Stadiums & ArenasMatch-day accounting
Ticket, concession, and hire revenue per event
Stadiums & Arenas on Calisto →Event & Production RentalsAccounting & asset returns
What each asset earned against what it cost
Event & Production Rentals on Calisto →Recreation & Vehicle RentalAccounting & closeout
Daily closeout, deposits, and damage recovery
Recreation & Vehicle Rental on Calisto →Tours & ExperiencesAccounting
Channel revenue split and settlement in one ledger
Tours & Experiences on Calisto →Attractions & ParksAccounting & closeout
Daily closeout, deposits, and refunds
Attractions & Parks on Calisto →Home & Field ServicesAccounting
Profit per job, payroll, and invoicing in one ledger
Home & Field Services on Calisto →Property & Home InspectionAccounting
Fees, lab costs and mileage in one ledger
Property & Home Inspection on Calisto →Coworking SpacesFinance & trust accounting
Deposits, POS, and overages posting to one ledger
Coworking Spaces on Calisto →Content CreatorsAccounting
Every revenue line consolidated in one ledger
Content Creators on Calisto →Videography & PhotographersJob costing & accounting
Real job profitability, not a monthly guess
Videography & Photographers on Calisto →Graphic Designers & ArtistsJob costing & accounting
Revenue and utilisation against the project
Graphic Designers & Artists on Calisto →Online RetailersAccounting & margin
Margin carrying ad spend, product cost, and shipping
Online Retailers on Calisto →In-Person RetailersAccounting & drawer close
Drawer reconciliation with a name on the variance
In-Person Retailers on Calisto →Everything included in Calisto Ledger.
- Double-entry books: one set per business, from a sole trader to a group of businesses.
- Setup gathers how the books are kept before the first screen: currencies and their rate, fiscal year, cash or accrual basis, chart, the day the books start, automatic or reviewed posting; one tap takes the international standard for all of them.
- Every option is the business’s; the international standard is preselected and never enforced.
- Chart of Accounts with account roles the business maps, and starter charts to begin from.
- Journal entries posted and reversed, never deleted once posted; a manual journal from the Ledger list.
- Accounting Periods: close and reopen, a lock date, Year-End Close to retained earnings, and Close the Group for several businesses at once.
- Recurring invoices, bills and journals, each occurrence raised once on its day.
- Allocations: costs spread across departments, projects or places by your own rules.
- Project and department on every line, carried from the document to the books.
- Documents: every source document and where it stands in the books; Needs Attention names the one fix for one that cannot post.
- History on every record, and an Activity Log of the business.
- Invoices, credit notes, invoice payments and deposits; bills, vendor credits, bill payments and expenses.
- Checks and folios, drawer closes, refunds, disputes, gift cards and store credit.
- Online payments, shop orders, processor payouts, ad spend and payouts, and the business’s own Calisto bill.
- Trust entries, commissions, settlements and their payments, capital calls and distributions.
- Goods received, stock issued and counted (with Inventory); payroll as one balanced entry per run (with Workforce).
- Income earned over time: stays by the night, events on their day, memberships over their period, class packs as each session is used.
- A document that misses its moment is caught by a sweep every five minutes.
- A sale at a Location marked Test, and a sample, never reach the books.
- Every document keeps its own currency; lists total per currency, never added across.
- One reporting currency with every entry translated at the rate source the business chose (its country’s official rate, a commercial rate, or rates it enters), or each currency kept on its own.
- A missing rate holds the document; Calisto never supplies a rate.
- Realized exchange differences on a payment in another currency; open balances revalued at period end and reversed the next day, when the business keeps that.
- A group whose members report in other currencies presented in the viewer’s, with the translation difference as its own line.
- New Invoice on the desk and the phone, saved as a draft with no signal; Invoice Templates for the layout.
- One number series per document, moving only forward, with your prefixes; payment terms applied when no due date is given.
- Invoices, Credit Notes, Payments Received, Collections and Customer Statements in one workspace.
- A credit note keeps the sale and its tax; a write-off keeps both and books the loss as bad debt.
- Pay online through the invoice’s own payment link, through the business’s own gateway (with Payments).
- Payment reminders: a cadence of emails and texts started the day after the due day and stopped when paid (with Automations).
- Receivables Ledger: what each payer owes, by age, per currency; the same block in Stays as the City Ledger.
- A company billed for many people at once on one invoice; an invoice raised for a booking billed to its client.
- An invoice’s time report, served where it was billed (with Velocity).
- Bills, Expenses and Bill Exceptions in one Payables workspace; New Bill and vendor credits.
- A supplier’s invoice read into lines from its PDF or photo, in minutes, in the background, or typed by hand when it cannot be read.
- Each line matched to its purchase-order line and its deliveries: matched, short, over, price, not received or not ordered, within your tolerances.
- A bill that differs is not approved or paid until someone accepts the differences and says why.
- A Brazilian supplier’s NF-e opens its bill from the XML when the goods are received (with Inventory).
- Approval routing: none, or up to five levels with amounts per currency and named approvers.
- Input VAT per supplier invoice, one line per rate, approved with the document and counted on the invoice’s date.
- A bill may name the project, project budget line or work order it is a cost of.
- Payees: aged payables by supplier, a statement for each, with intercompany rows flagged.
- Mark Paid records a payment once; Ledger never sends money.
- Capture Receipt: vendor, amount and date read off the photo; recording an expense submits it.
- Expenses in weekly claims or reports, mileage by category rate, travel held for its approved request (with Velocity).
- An approved or reimbursed expense reversed by the bookkeeper from its own page.
- Payroll Expense: the payroll journal from each finished run (with Workforce).
- Bank Connections: link a bank where Calisto’s banking partners reach, sync every 30 minutes, link again or disconnect, and tie each feed account to the chart.
- Import a statement as OFX, QFX, CAMT.053, MT940 or CSV; nothing imports twice.
- Bank Rules run first, in your order; a new rule goes last. A score suggests the rest.
- A processor payout’s deposit matches the payout already booked (with Payments).
- A line nothing places waits for review or goes to suspense, as you choose.
- Reconciliations: the ending balance, tick what cleared, finish at zero or post the difference where allowed; only the latest is undone.
- Discrepancy analysis of a reconciliation that does not reach zero, where your plan includes it.
- Deposit Liabilities: held, applied or refunded; a project deposit paid onto its invoice when the invoice is sent.
- Client money: one trust ledger per client and matter; money out never beyond what that client holds.
- Three-way reconciliation of bank, trust journal and client ledgers, signed off on the approval engine, on each account’s own schedule and its country’s defaults.
- Pay From Trust for an invoice, and a card fee that never comes out of trust.
- A reminder three days before each trust account falls due; the client’s own statement in the business’s portal (with Navigator).
- Owner statements computed from the dated management agreement in force, per place or unit, period and currency; published into the owner’s trust ledger.
- Commissions owed when earned, at the sale, the payment or approval; settlement statements approved, then recorded as paid.
- Fixed Assets: classes, straight line, declining balance, sum of the years’ digits, units of production or none; revaluations, impairments, changes of estimate and disposal.
- Depreciation posted each month automatically or when you run it; a disposed asset linked to a unit leaves the hire fleet.
- Leases: their months, changes and early end.
- Franchise: offers, territories, agreements signed in Sign, royalties accrued and invoiced in the franchisee’s currency.
- A development’s capital, investors, calls and distributions, and a project’s budget lines, subcontracts and retention.
- Trial Balance, Income Statement, Balance Sheet and Cash Flow, footed per currency.
- Every statement for one business, a group or all your businesses, with combined, eliminations and consolidated figures where the group is one economic unit.
- Intercompany parties declared once, eliminated by the scope of the report.
- Your Reports: rows, columns, formulas, comparatives and budgets, run on any date in one currency, and sent weekly or monthly from your mailbox.
- Revenue by day, month and line of business, read from the books.
- Channel Commissions, Inventory Valuation against the stock accounts, and Job Costing.
- Budgets with variance, alerts at your own percentages, and approval before one goes live when you ask for it.
- Budget Analysis, the cash-flow Forecast and the Finance Assistant, where your plan includes them.
- Sales tax and VAT rates edited here and everywhere they are used; every tax write is a protected setting the owner confirms.
- Reports for your accountant: the VAT report, itemized, or the general-ledger detail, frozen, downloaded or emailed, every copy kept.
- Calisto files nothing; the accountant files.
- Fiscal providers per country, connected with the business’s own account; Fiscal Documents and each one’s state.
- Each document’s first send to the authority is a rule in Automations, on when a provider is connected.
- The account’s tax category, applied on every sale and invoice line.
- Bring Your Books: from the export files of the accounting software you use now, read in your own browser.
- The chart, customers and suppliers, the trial balance at the switch date as opening balances, open invoices and bills, and journal history.
- Once, never a sync; no outside connection or stored password.
- Home, Invoices, Payables and Banking on the tab bar; the Ledger, Statements, Projects, Budgets and Reports under More.
- Every screen has a phone shape; the statements and trial balance read one figure column at a time.
- Home, Invoices, Payables and the two receipt pages open with no signal when kept on the device; contact details are never stored.
- Invoices, bills, expenses and bank rules made with no signal are held and sent once.
- Shortcuts: Capture Receipt, New Invoice, Invoices, Payables, Banking and Statements.
- Waiting on You and Cash Today widgets; notification buttons that open the decision.
- A photo shared to Calisto lands on Add Receipt.
- Every money figure follows the owner’s People & privacy settings; withheld, it reads “Not shared with you”.
- An outside accountant works from a Station of the finance screens the owner shares (with Station).
- Projects: the shared client-project screen, its billing, milestones and retainers (with Velocity).
- Ledger ▸ Automations: the sequences, rules and runs behind every reminder, notice and schedule.
Questions about Calisto Ledger
Yes. The books are double-entry, with a chart of accounts, journals that post and reverse, periods that close, sub-ledgers, the bank, and the trial balance, income statement, balance sheet and cash flow. Every accounting choice is yours, with the international standard preselected.
Each one posts from its own record: a check, a folio, an invoice, a payout, a stock movement, a payroll run. Nothing is re-entered or imported at month end, and a document that cannot post waits under Needs Attention with its one fix.
Yes, once. Bring Your Books reads that software’s own export files in your browser: the chart, customers and suppliers, the trial balance at your switch date as opening balances, the invoices and bills still open, and journal history. There is no ongoing sync with it.
No. Ledger records what was paid and never sends money; payments run through Payments. It prepares the VAT report or the ledger detail for your accountant, who files. E-invoices go through the fiscal provider you connect, with its first send a rule in Automations.
No. Sample invoices, bills and expenses appear on their lists with numbers of their own, and none of them ever posts to the books, counts as revenue or reaches a tax authority. Removing the sample takes all of it back.
Yes. Your accountant gets a Station of the finance screens you choose to share, and Reports for your accountant hands over the VAT report or the ledger detail, keeping a record of every copy sent.
