Know what is on every shelf, and reorder before it runs out.
Every location’s stock in one place: scan each delivery in, count the shelves without closing, and let every sale take its own stock off. When something runs low, its purchase order is one tap away.
Ingredients: Wheat flour, Butter (22%), sugar, egg, fresh yeast, salt.
May contain: sesame.
Best before 13 nov 2026 Keep in a cool, dry place.
Nutrition declaration per 100 gEnergy1720 kJ / 411 kcalFat21 gof which saturates13 gCarbohydrate46 gof which sugars9.8 gProtein8.1 gSalt0.92 gPanadería Trigo Alto, Av. Scalabrini Ortiz 1420, Buenos AiresL2611-07Ingredients: Hake (34%), tomato, onion, coconut milk, Mustard seed, coriander, turmeric, garlic, ginger.
Use by 13 Nov 2026 Keep refrigerated at 0–5 °C.
Nutrition declaration per 100 gEnergy486 kJ / 116 kcalFat6.2 gof which saturates3.9 gCarbohydrate5.4 gof which sugars3.1 gProtein9.6 gSalt0.71 gHarbourside Kitchen, 14 Dock Road, V&A Waterfront, Cape TownL2611-05Ingredients: Water, malted barley, wheat, hops, yeast.
Best before 9 May 2027 Store cool and out of direct sunlight.
Nutrition declaration per 100 mlEnergy188 kJ / 45 kcalFat0 gof which saturates0 gCarbohydrate3.6 gof which sugars0.4 gProtein0.5 gSalt0.01 gSaltmarsh Brewing, Unit 4, Wapping Wharf, BristolL2610-31Ingredients: Hass avocado (86%), onion, tomato, cilantro, lime juice, salt.
May contain: sesame.
Use by 12 nov 2026 Keep refrigerated at 0–5 °C.
Nutrition declaration per 100 gEnergy640 kJ / 155 kcalFat14 gof which saturates2.1 gCarbohydrate4.3 gof which sugars0.9 gProtein1.8 gSalt0.48 gMercado Verde, Carrera 7 # 58-21, BogotáL2611-08Ingredients: Wheat flour, Butter (22%), sugar, egg, fresh yeast, salt.
May contain: sesame.
Best before 13 nov 2026 Keep in a cool, dry place.
Nutrition declaration per 100 gEnergy1720 kJ / 411 kcalFat21 gof which saturates13 gCarbohydrate46 gof which sugars9.8 gProtein8.1 gSalt0.92 gPanadería Trigo Alto, Av. Scalabrini Ortiz 1420, Buenos AiresL2611-07Ingredients: Hake (34%), tomato, onion, coconut milk, Mustard seed, coriander, turmeric, garlic, ginger.
Use by 13 Nov 2026 Keep refrigerated at 0–5 °C.
Nutrition declaration per 100 gEnergy486 kJ / 116 kcalFat6.2 gof which saturates3.9 gCarbohydrate5.4 gof which sugars3.1 gProtein9.6 gSalt0.71 gHarbourside Kitchen, 14 Dock Road, V&A Waterfront, Cape TownL2611-05Ingredients: Water, malted barley, wheat, hops, yeast.
Best before 9 May 2027 Store cool and out of direct sunlight.
Nutrition declaration per 100 mlEnergy188 kJ / 45 kcalFat0 gof which saturates0 gCarbohydrate3.6 gof which sugars0.4 gProtein0.5 gSalt0.01 gSaltmarsh Brewing, Unit 4, Wapping Wharf, BristolL2610-31Ingredients: Hass avocado (86%), onion, tomato, cilantro, lime juice, salt.
May contain: sesame.
Use by 12 nov 2026 Keep refrigerated at 0–5 °C.
Nutrition declaration per 100 gEnergy640 kJ / 155 kcalFat14 gof which saturates2.1 gCarbohydrate4.3 gof which sugars0.9 gProtein1.8 gSalt0.48 gMercado Verde, Carrera 7 # 58-21, BogotáL2611-08Ingredients: Wheat flour, Butter (22%), sugar, egg, fresh yeast, salt.
May contain: sesame.
Best before 13 nov 2026 Keep in a cool, dry place.
Nutrition declaration per 100 gEnergy1720 kJ / 411 kcalFat21 gof which saturates13 gCarbohydrate46 gof which sugars9.8 gProtein8.1 gSalt0.92 gPanadería Trigo Alto, Av. Scalabrini Ortiz 1420, Buenos AiresL2611-07Ingredients: Hake (34%), tomato, onion, coconut milk, Mustard seed, coriander, turmeric, garlic, ginger.
Use by 13 Nov 2026 Keep refrigerated at 0–5 °C.
Nutrition declaration per 100 gEnergy486 kJ / 116 kcalFat6.2 gof which saturates3.9 gCarbohydrate5.4 gof which sugars3.1 gProtein9.6 gSalt0.71 gHarbourside Kitchen, 14 Dock Road, V&A Waterfront, Cape TownL2611-05Ingredients: Water, malted barley, wheat, hops, yeast.
Best before 9 May 2027 Store cool and out of direct sunlight.
Nutrition declaration per 100 mlEnergy188 kJ / 45 kcalFat0 gof which saturates0 gCarbohydrate3.6 gof which sugars0.4 gProtein0.5 gSalt0.01 gSaltmarsh Brewing, Unit 4, Wapping Wharf, BristolL2610-31Ingredients: Hass avocado (86%), onion, tomato, cilantro, lime juice, salt.
May contain: sesame.
Use by 12 nov 2026 Keep refrigerated at 0–5 °C.
Nutrition declaration per 100 gEnergy640 kJ / 155 kcalFat14 gof which saturates2.1 gCarbohydrate4.3 gof which sugars0.9 gProtein1.8 gSalt0.48 gMercado Verde, Carrera 7 # 58-21, BogotáL2611-08Ingredients: Wheat flour, Butter (22%), sugar, egg, fresh yeast, salt.
May contain: sesame.
Best before 13 nov 2026 Keep in a cool, dry place.
Nutrition declaration per 100 gEnergy1720 kJ / 411 kcalFat21 gof which saturates13 gCarbohydrate46 gof which sugars9.8 gProtein8.1 gSalt0.92 gPanadería Trigo Alto, Av. Scalabrini Ortiz 1420, Buenos AiresL2611-07Ingredients: Hake (34%), tomato, onion, coconut milk, Mustard seed, coriander, turmeric, garlic, ginger.
Use by 13 Nov 2026 Keep refrigerated at 0–5 °C.
Nutrition declaration per 100 gEnergy486 kJ / 116 kcalFat6.2 gof which saturates3.9 gCarbohydrate5.4 gof which sugars3.1 gProtein9.6 gSalt0.71 gHarbourside Kitchen, 14 Dock Road, V&A Waterfront, Cape TownL2611-05Ingredients: Water, malted barley, wheat, hops, yeast.
Best before 9 May 2027 Store cool and out of direct sunlight.
Nutrition declaration per 100 mlEnergy188 kJ / 45 kcalFat0 gof which saturates0 gCarbohydrate3.6 gof which sugars0.4 gProtein0.5 gSalt0.01 gSaltmarsh Brewing, Unit 4, Wapping Wharf, BristolL2610-31Ingredients: Hass avocado (86%), onion, tomato, cilantro, lime juice, salt.
May contain: sesame.
Use by 12 nov 2026 Keep refrigerated at 0–5 °C.
Nutrition declaration per 100 gEnergy640 kJ / 155 kcalFat14 gof which saturates2.1 gCarbohydrate4.3 gof which sugars0.9 gProtein1.8 gSalt0.48 gMercado Verde, Carrera 7 # 58-21, BogotáL2611-08Ingredients: Wheat flour, Butter (22%), sugar, egg, fresh yeast, salt.
May contain: sesame.
Best before 13 nov 2026 Keep in a cool, dry place.
Nutrition declaration per 100 gEnergy1720 kJ / 411 kcalFat21 gof which saturates13 gCarbohydrate46 gof which sugars9.8 gProtein8.1 gSalt0.92 gPanadería Trigo Alto, Av. Scalabrini Ortiz 1420, Buenos AiresL2611-07Ingredients: Hake (34%), tomato, onion, coconut milk, Mustard seed, coriander, turmeric, garlic, ginger.
Use by 13 Nov 2026 Keep refrigerated at 0–5 °C.
Nutrition declaration per 100 gEnergy486 kJ / 116 kcalFat6.2 gof which saturates3.9 gCarbohydrate5.4 gof which sugars3.1 gProtein9.6 gSalt0.71 gHarbourside Kitchen, 14 Dock Road, V&A Waterfront, Cape TownL2611-05Ingredients: Water, malted barley, wheat, hops, yeast.
Best before 9 May 2027 Store cool and out of direct sunlight.
Nutrition declaration per 100 mlEnergy188 kJ / 45 kcalFat0 gof which saturates0 gCarbohydrate3.6 gof which sugars0.4 gProtein0.5 gSalt0.01 gSaltmarsh Brewing, Unit 4, Wapping Wharf, BristolL2610-31Ingredients: Hass avocado (86%), onion, tomato, cilantro, lime juice, salt.
May contain: sesame.
Use by 12 nov 2026 Keep refrigerated at 0–5 °C.
Nutrition declaration per 100 gEnergy640 kJ / 155 kcalFat14 gof which saturates2.1 gCarbohydrate4.3 gof which sugars0.9 gProtein1.8 gSalt0.48 gMercado Verde, Carrera 7 # 58-21, BogotáL2611-08Know what you hold, what it cost, where it went
A kitchen’s ingredients, a shop’s products, a workshop’s parts and a fleet’s units, in one account and in your own words.
Stock and Locations
By location, bin, variant and code.
Counts and Waste
By scan or by voice, then approved.
Lots and Serials
Each unit traced to its buyer.
Recipes and Production
Costed live, made in house or out.
Forecasting and Buying
Ordered before it runs out.
Drop-Ship and Retailers
Suppliers, warehouses and EDI.
Assets
Units, work orders, maintenance.
On a Phone
Scan, count and receive.
Keep stock in every location, down to the bin
An item’s stock is the sum of what each location holds, in decimals for what is weighed. A location stands at one of your places, and an aisle, shelf or bin sits inside it. Transfers carry units in transit, and a hold keeps a unit from selling twice.
The Overview
What is low or out, today’s deliveries, use and waste, the week’s movements and what your stock is worth, as Inventory opens.
Overview
Locations and Bins
A location at one of your places, with aisles, shelves and bins inside it, each with its own stock and value.
Locations
Where your stock is kept: stock rooms, storage, cupboards, warehouses and vans.
| Name | Type | Place | Items | Stock Value | Status |
|---|---|---|---|---|---|
| Main Warehouse | Warehouse | Vancouver | 412 | $286,430 | Active |
| Aisle 3Inside Main Warehouse | Aisle | Vancouver | 118 | $74,215 | Active |
| Shelf 3BInside Aisle 3 | Shelf | Vancouver | 36 | $21,480 | Active |
| Bin 3B-12Inside Shelf 3B | Bin | Vancouver | 6 | $3,912 | Active |
| Receiving DockInside Main Warehouse | Receiving dock | Vancouver | 14 | $9,840 | Active |
| Gastown Store | Store | Gastown | 268 | $98,760 | Active |
| Calgary FulfillmentPrairie Fulfillment Co. | Third-party logistics warehouse | Calgary | 184 | $132,905 | Active |
Put-Away Rules
A delivery goes to the bin its item, category or tracking names, shown on the receive form before it posts.
Locations
Where a delivery that lands at a location goes inside it: by item, by category or by how it is tracked.
| Lands At | Matches | What | Goes To | Priority |
|---|---|---|---|---|
| Mombasa Warehouse | How it is tracked | By serial number | Cage A (secure) | 1 |
| Mombasa Warehouse | One item | Lithium Battery 5 kWh | Bay 2, Floor | 2 |
| Mombasa Warehouse | A category | Solar Panels | Racking R1 | 3 |
| Mombasa Warehouse | A category | Cable and Connectors | Shelf C4 | 4 |
| Malindi Depot | A category | Inverters | Bin M-07 | 1 |
| Malindi Depot | How it is tracked | By lot | Shelf M-02 | 2 |
Move Before You Buy
A short location is refilled from another’s stock above its par, along its routes; only the rest is ordered.
Purchase Orders
Items at or below par, ready to order
| Item | Supplier | On Hand | On Order | Days of Cover | Move First | Suggested |
|---|---|---|---|---|---|---|
| Coconut & Cacao Candle | Cera Austral | 1 | 2 | 1 | Online Warehouse (4) | 8 |
| Hand-Thrown Ceramic Mug | Taller Llanquihue | 3 | 4 | 2 | Online Warehouse (5) | 7 |
| Single-Origin Coffee 340 g | Tostaduría Frutillar | 5 | 6 | 3 | Shop Floor (2) | 6 |
| Avocado | Agrícola Los Lagos | 3 | 3 | 1 | Shop Floor (1) | 9 |
| Shrimp | Mariscos Chiloé | 2 | 2 | 1 | Online Warehouse (1) | 4 |
| Queso Fresco | Lácteos Puyehue | 1,5 | 2 | 2 | Shop Floor (1) | 2 |
Cross-Docking
Part of a delivery goes straight to the shipping area, held for the order waiting on it.
Receiving
Stock arriving against your purchase orders. Choose a line and record what arrived
Scan each unit as it comes off the truck, or set the quantity by hand.
Transfers
Sent from one location to another and in transit until received, line by line, with anything lost on the way recorded.
TR-0218 Partly Received
What is moving, from where to where, and what has arrived.
| Item | Lot | Expires | Sent | Received | Lost in Transit | On Its Way |
|---|---|---|---|---|---|---|
| Aguacate HassFRU-AGU-01 | L-2611 | 14/11/2026 | 40 | 36 | 2 | 2 |
| Café de Origen Huila 500 gCAF-HUI-05 | L-2588 | 08/06/2027 | 24 | 18 | 1 | 5 |
| Queso CampesinoLAC-QCA-02 | L-2607 | 19/11/2026 | 18 | 12 | 1 | 5 |
| Panela Orgánica 1 kgDUL-PAN-01 | L-2574 | 09/05/2027 | 30 | 24 | 2 | 4 |
| Huevos Campo × 30HUE-CAM-30 | L-2612 | 28/11/2026 | 12 | 10 | 1 | 1 |
Summary
- From
- Bodega Central
- To
- Tienda Chapinero
- Status
- Partly Received
- Created
- 09/11/2026
Status Timeline
- Sent (In Transit)
- 10/11/2026
- Sent by
- Camila Rojas
- Received
- 10/11/2026
- Received by
- Andrés Moreno
One Code Register
Every printed code names its item and pack; a case code counts its pack size, and UPC, EAN and GTIN are one code.
Items
Every code on your products, and the item, variant and pack size it names
| Code | Item | Variant | One Scan Is | SKU | Source |
|---|---|---|---|---|---|
| 05060412870012 | Estuary Pale Ale 440 ml | Can | can (1 each) | SB-EPA-440 | Generated |
| 15060412870019 | Estuary Pale Ale 440 ml | Can | case (24 each) | SB-EPA-440 | Generated |
| 05060412870029 | Mudflat Stout 330 ml | Bottle | bottle (1 each) | SB-MST-330 | Generated |
| 15060412870026 | Mudflat Stout 330 ml | Bottle | case (12 each) | SB-MST-330 | Generated |
| 05012345678900 | Maris Otter Malt 25 kg | The item itself | sack (25 kg) | ING-MALT-MO | Supplier |
| 04006381333931 | Cascade Hops Pellets 5 kg | The item itself | bag (5 kg) | ING-HOP-CAS | Manufacturer |
| 05060412870043 | Saltmarsh Logo Pint Glass | Clear | glass (1 each) | MER-GLS-PNT | Generated |
Every Sale Takes Its Stock
From the register, a kiosk, the website or a delivery app, once, by its recipe or its units. A void puts it back.
Movements
Auto-depletions from sales as recipe components are consumed.
| When | Sold Item | Component | Qty Depleted | Unit | Location | Source | Status |
|---|---|---|---|---|---|---|---|
| 10/11/2026 12:42 | Hainanese Chicken Rice | Chicken Thigh | 0.22 | kg | Level 2 Kitchen | Pos | Applied |
| 10/11/2026 12:42 | Hainanese Chicken Rice | Jasmine Rice | 0.15 | kg | Level 2 Kitchen | Pos | Applied |
| 10/11/2026 12:37 | Laksa | Laksa Paste | 0.060 | kg | Level 2 Kitchen | Orderflow | Applied |
| 10/11/2026 12:31 | Kaya Toast Set | Kaya Jam | 0.030 | kg | Lobby Café | Sites | Applied |
| 10/11/2026 12:28 | Singapore Sling | Gin 700 ml | 0.030 | l | Sky Bar | Pos | Applied |
| 10/11/2026 12:28 | Singapore Sling | Cherry Liqueur | 0.015 | l | Sky Bar | Pos | Applied |
| 10/11/2026 12:19 | Chilli Crab Bun | Mud Crab Meat | 0.080 | kg | Level 2 Kitchen | Orderflow | Applied |
Stock Alerts
Every item at or below its reorder level, low or out, with Create PO on each row.
Stock Alerts
Monitor reorder thresholds and configure alert actions for low-stock items.
| Item | Business Area | On Hand | Reorder Level | Reorder Qty | Status | |
|---|---|---|---|---|---|---|
| Rose Hip Facial Oil 30 ml | Atelier | 0 | 6 | 24 | Out | Create PO |
| Shea Butter, Raw | Atelier | 2,4 | 5 | 10 | Low | Create PO |
| Amber Glass Jar 50 ml | Atelier | 140 | 300 | 600 | Low | Create PO |
| Lavender Hand Cream 75 ml | Boutique | 4 | 8 | 20 | Low | Create PO |
| Bergamot Essential Oil | Atelier | 0 | 2 | 6 | Out | Create PO |
| Gift Box, Kraft | Boutique | 22 | 40 | 100 | Low | Create PO |
Stock History
Every receipt, use, waste, count and transfer over the period you choose, exported as a spreadsheet.
Movements
Every stock movement (receipts, usage, waste, counts, adjustments and transfers) over the selected period
| Date | Item | Type | Quantity | From | To | Reference | By |
|---|---|---|---|---|---|---|---|
| 10-11-2026 | Gravel Tire 700×40cWorkshop | Receipt | +24 | Velo Parts NL | Workshop Store | PO-1142 | Sanne de Vries |
| 10-11-2026 | Brake Pads, DiscWorkshop | Usage | −4 | Workshop Store | WO-2291 | WO-2291 | Joris Bakker |
| 09-11-2026 | Inner Tube 700cShop | Transfer | 12 | Workshop Store | Shop Floor | TR-0064 | Sanne de Vries |
| 09-11-2026 | Chain 11-speedShop | Count correction | −2 | Shop Floor | Shop Floor | CNT-0038 | Lotte Visser |
| 08-11-2026 | Handlebar Tape, CorkShop | Waste | −1 | Shop Floor | Shop Floor | WST-0109 | Lotte Visser |
| 08-11-2026 | E-bike Battery 500 WhWorkshop | Adjustment · Damage | −1 | Workshop Store | Workshop Store | ADJ-0217 | Joris Bakker |
| 07-11-2026 | Commuter Bike, MediumShop | Receipt | +6 | Stad Fietsen BV | Shop Floor | PO-1139 | Sanne de Vries |
Overview
Count by scan or voice, and log what is lost
Counters see no expected figure. Each scan adds one of what it names, in any order, with no signal if need be. Count by Voice hears “twelve kilos of tomatoes” in any language. Approving the review sets the stock, and the Waste Log keeps each loss at what it cost.
Blind Count Sheet
Each counter sees their zone’s items and what they have counted, never what the records expect, online or off.
Track each lot and serial number to its buyer
A delivery arrives as lots with their expiry, or one serial number per unit. A sale draws the first lot to expire, or the serial scanned at the till or picked for the order, and records who bought it. A void or a return brings the unit back.
Batches and Expiry
Every lot and serial with what remains, its expiry and whether it is active, expiring soon, expired, quarantined or recalled.
Items
Batch tracking with expiry countdown and lot numbers
| Batch # | Item | Lot or Serial # | Tracked As | Qty Remaining | Qty Received | Expiration | Status | Storage Location |
|---|---|---|---|---|---|---|---|---|
| BTX-2611 | Queso Campesino 500 g | L4471 | Lot | 18 each | 40 | 13/11/2026 | Expiring Soon | Cuarto Frío |
| BTX-2608 | Yogur Griego 1 kg | L9020 | Lot | 24 each | 30 | 22/11/2026 | Expiring Soon | Cuarto Frío |
| BTX-2603 | Leche Entera 1 l | L3318 | Lot | 6 each | 60 | 09/11/2026 | Expired | Nevera Tienda |
| BTX-2599 | Café Tostado Huila 500 g | HU-2241 | Lot | 64 each | 96 | 12/06/2027 | Active | Bodega |
| BTX-2597 | Panela Orgánica 1 kg | PN-0917 | Lot | 41 each | 80 | 15/05/2027 | Active | Bodega |
| BTX-2594 | Arepas de Maíz x10 | L5562 | Lot | 14 pack | 36 | 15/11/2026 | Expiring Soon | Nevera Tienda |
| BTX-2588 | Atún en Aceite 170 g | AT-7730 | Lot | 120 each | 144 | 03/05/2028 | Active | Bodega |
| BTX-2581 | Mantequilla Clarificada 250 g | L2264 | Lot | 9 each | 24 | 21/12/2026 | Quarantined | Cuarto Frío |
Make what you sell from your own recipes
Recipes, kits and bills of materials share one recipe book, costed live to today’s unit costs. A Production Order consumes its components, then posts what was made as a lot or serials at the cost of materials, labor and overhead, in house at a work center or by a subcontractor.
PROD-0142 In Progress
Steps
Outputs
Harbour Pale Ale, 440 ml canHPA-2611 · expires 09/05/2027Print LabelCosted Live
Line Fish, Chermoula and Charred Corn
Its components, what it makes and what it is sold as, costed live.
| Component | Qty | Unit | Line Cost |
|---|---|---|---|
| Yellowtail Fillet | 0,2 | kg | R 58,00 |
| ChermoulaSub-recipe | 0,04 | l | R 9,60 |
| Charred Corn SalsaSub-recipe | 0,08 | kg | R 7,20 |
| Baby Potatoes | 0,15 | kg | R 4,80 |
| Lemon ButterSub-recipe | 0,03 | kg | R 6,30 |
| Rocket | 0,02 | kg | R 5,10 |
| Olive Oil, Extra Virgin | 0,015 | l | R 5,40 |
| Fresh Dill | 1 | bunch | "bunch" cannot be converted to the item's unit "kg": its packaging does not define "bunch". |
Each component at today’s unit cost, the recipe’s cost per unit, and a note on any line that does not convert.
The Shop Floor and Schedule
Schedule
Each work center by day: what is planned on it against its hours and its crew. Drag a step onto a day to plan it there.
Waiting to be scheduled
Each work center’s queue on a desk, a station or a phone, and each day weighed against its crew and machines.
Work Centers and Subcontractors
Work Centers
Where each step is worked: its labor and overhead per hour, its hours, its crew and its machines. And who makes things for you.
Subcontractors
A supplier who makes for you. Its components go to it by transfer, and its finished goods come back on the service purchase order.
Each center’s labor and overhead per hour, its crew and machines, and who makes things for you.
Made to Order or to Stock
Purchase Orders
Items at or below par, ready to order
| Item | Supplier | On Hand | On Order | Reorder Point | Short At | Make | Suggested | Est. Cost |
|---|---|---|---|---|---|---|---|---|
| Cedar Trail Pack 28 L | Coast Webbing Supply | 4 | 6 | 12 | Gastown Store, Whistler Store | 24 | 6 | $552.00 |
| Waxed Canvas Tote | Coast Webbing Supply | 2 | 4 | 10 | Gastown Store, Online Warehouse | 16 | 8 | $264.00 |
| Trail Map Bandana | Kits Printworks | 11 | 12 | 24 | Online Warehouse, Whistler Store | 40 | 12 | $66.00 |
| Merino Toque, Forest | Okanagan Wool Mill | 9 | 24 | 20 | Whistler Store, Gastown Store | 12 | 12 | $186.00 |
| Canvas Dry Bag 10 L | Coast Webbing Supply | 5 | 3 | 14 | Gastown Store, Online Warehouse | 18 | 6 | $198.00 |
| Leather Camp Apron | Fraser Hide Co. | 3 | 2 | 8 | Whistler Store, Gastown Store | 8 | 4 | $236.00 |
An order’s line made for it through Orderflow’s rules, or a short location’s stock made from Reorder.
Taken Apart
PROD-0087 Released
Order
- Takes apart
- Mwanga Home Kit 50 W
- How many
- 6 each
- Lands at
- Main Store
- Made
- In house
- From
- By hand
Disassembly returns each part to stock at its share of the item’s value.
Made Ahead in the Kitchen
Chermoula
Its components, what it makes and what it is sold as, costed live.
| Component | Qty per yield | Unit | Unit cost |
|---|---|---|---|
| Fresh Coriander | 0,4 | kg | R 52,00 |
| Flat-Leaf Parsley | 0,3 | kg | R 36,00 |
| Garlic | 0,08 | kg | R 7,20 |
| Preserved Lemon | 0,15 | kg | R 27,00 |
| Cumin, Ground | 0,03 | kg | R 9,60 |
| Olive Oil, Extra Virgin | 1 | l | R 360,00 |
Chermoula (prepped)
Made in batches before service and kept in stock: dishes draw it from stock, and marking a prep list prepped makes it.
1,4 lOn handA sauce marked prepped is stocked, and every dish that uses it draws it.
Allergens, Nutrition and Labels
Print Labels
Food labels for the recipes you pack to sell: ingredients by weight with the allergens in bold, the date, the nutrition per 100 g and the lot.
Carried to every dish through sub-recipes, and printed on food labels from the recipe.
Forecast demand, then order what will run short
Each item’s sales and use are forecast for the next 7 and 28 days, with the day it runs out. Reorder points follow the forecast plus safety stock at your service level. A purchase order is emailed from your own mailbox and received line by line.
Forecast
What each item is expected to sell and use, how long its stock lasts, and how close the forecast came on its own last weeks.
| Item | Class | On Hand | Next 7 Days | Next 28 Days | Days of Cover | Runs Out | Accuracy | Method |
|---|---|---|---|---|---|---|---|---|
| Ethiopia Guji, greenGreen Store | Class A | 38 kg | 21 | 86 | 12 | 2026/11/22 | 91% | Weekday and season |
| House Blend 200 gShop | Class A | 46 bag | 58 | 236 | 5 | 2026/11/15 | 89% | Weekday and season |
| Oat Milk 1 lCafé | Class A | 30 carton | 41 | 166 | 5 | 2026/11/15 | 93% | Same weekday average |
| Colombia Huila, greenGreen Store | Class B | 52 kg | 12 | 50 | 29 | 2026/12/09 | 86% | Weekday and season |
| Takeaway Cup 12 ozCafé | Class B | 900 each | 410 | 1,640 | 15 | 2026/11/25 | 87% | Recent average |
| Drip Bags, 10 packShop | Class C | 24 box | 7 | 26 | 26 | 2026/12/06 | 78% | Recent average |
| Valve Bags 200 gRoastery | Class B | 380 each | 64 | 262 | 40 | 2026/12/20 | 90% | Same weekday average |
Ship through suppliers, warehouses and the retailers you supply
A drop-ship supplier gets one purchase order per customer order, with the customer’s address, and its tracking reaches the customer. A third-party warehouse is a stock location orders are sent to, recounted from its own count. Retailers’ orders arrive by EDI or as a PDF purchase order.
Drop-Ship, With Orderflow
Raised when the order is accepted, sent by email or the supplier’s connection, never counted in stock.
PO-000418 Sent Drop-Ship
- Ships Directly To
- Marta FigueiredoRua do Almada 212, 3.º Esq.4050-031 Porto
- Customer Order
- ORD-2271 · Open the Order
- Supplier
- Atelier Gravura, Print & Frame
| Item | SKU | Qty | Unit Cost | Line Total |
|---|---|---|---|---|
| Framed Botanical Print, 40 × 50 cm | PRT-BOT-4050 | 2 | 38,00 € | 76,00 € |
| Framed Botanical Print, 30 × 40 cm | PRT-BOT-3040 | 1 | 29,00 € | 29,00 € |
| Tile Pattern Print, Azul, 50 × 70 cm | PRT-AZU-5070 | 1 | 46,00 € | 46,00 € |
| Lisbon Rooftops Print, 21 × 30 cm | PRT-LRT-2130 | 3 | 14,00 € | 42,00 € |
| Oak Frame Upgrade | FRM-OAK-01 | 2 | 12,00 € | 24,00 € |
Third-Party Warehouses, With Sync
Connected with your own account; deliveries announced, shipments, returns and cancellations back on the order.
Connections
Every third-party service you are connected to, the catalog of the rest, and which of your rooms each channel sells.
A third-party logistics provider (3PL) stores your stock and ships your orders. Each one you connect is a warehouse in Inventory: orders routed there go to it, and its shipments come back on the order with their tracking.
EDI With Retailers, With Sync
EANCOM or X12 over the retailer’s SFTP or VAN mailbox, or AS2 under your own AS2 ID and certificate: orders in, responses, dispatch advice and invoices out.
Connections
Every third-party service you are connected to, the catalog of the rest, and which of your rooms each channel sells.
Purchase Orders Read, With Proposals
A buyer’s PDF or photo order becomes a draft proposal, matched to your products at that buyer’s prices.
Purchase Order APG-20417
Ship To
The Anchor, Wapping Wharf14 Gaol Ferry StepsBristol BS1 6WPBuyer
Anchor Pub GroupHolly Chambers · orders@anchorpubgroup.co.ukKeep every unit you own and its maintenance
The asset register holds what you keep, what you rent out and what you manage. A unit’s state is worked out: available, on hire, down or disposed. A work order is costed by its labor and parts, and completing it uses the parts, records the meter and closes its downtime.
Asset Register
Every unit you own, rent out or manage, with its serial, its hours and whether it is available, on hire or down.
Assets
Every physical unit you own: Company Assets, Rental Fleet, and Managed Property. Rental Fleet units link to a Purview Rental Catalog offering.
| Asset | Type | Register | Serial | State | Category | Hours |
|---|---|---|---|---|---|---|
| Stage Deck 2 × 1 m #14 | Staging | Rental Fleet | SD-2010-014 | On hire | Staging | 1 840 |
| LED Wall Panel P3.9 #22 | Video | Rental Fleet | LW39-0022 | Available | Video | 3 260 |
| Genset 60 kVA | Power | Rental Fleet | GS60-7731 | In repair | Power | 4 185 |
| Marquee 10 × 20 m | Structures | Rental Fleet | MQ1020-03 | On hire | Structures | 960 |
| Forklift Toyota 2.5 t | Handling | Company Assets | TY25-88214 | Available | Handling | 6 412 |
| Moving Head Spot #08 | Lighting | Rental Fleet | MH-SP-008 | Awaiting inspection | Lighting | 2 318 |
| Van, Mercedes Sprinter | Vehicle | Company Assets | EK 41207 | Available | Vehicles | 5 120 |
Scan, count, receive and make from a phone
On a phone, Inventory opens on the stock list, with tabs for Scan, Items, Counts and Orders. Scan, Items, Stock Alerts, Counts and Receiving open with no signal on a device you choose, and waste, a use of stock or a delivery recorded offline is sent once.
Scan
Point the camera at a barcode or QR code to look an item up, count it or receive it.
Receive a Delivery
Scan each unit off the truck against its order, with its lot and expiry, then post the receipt.
KSP410-22871KSP410-22872+10Hybrid inverter 5 kWExpected 3−3+Serial NumbersINV5K-60412INV5K-60413+1MC4 connector pairExpected 60, received 58−58+Put away to Store B · Shelf 2CancelPost Receipt (73)Count a Zone
Scan in any order, each scan adds one; a count made with no signal is sent when it returns.
Order From the Notice
A low-stock notice carries Order, which opens a filled-in purchase order.
6 on hand. Its reorder point is 24.
OrderDismissSearch name or SKUAll 186Low stock 9Out of stock 2Merino base layer, MMP-MER-M · Retail · Granville St6par 24Down vest, charcoal, LMP-DV-L · Retail · Granville St0par 8Forecast on the Item
Each item’s card says what it is expected to sell and when it runs out.
The Shop Floor
Start and finish a step, scan components and record what was made.
Share a Photo In
A photo shared to Inventory becomes an item’s photo, or starts a new item.
Widgets
Stock Alerts and Deliveries Due on the Windows Widgets Board.
Where Inventory touches everything else.
7 of these 8 connections are in your plan today; the other is its own app.
Shop
A product is Shop’s record and its stock is Inventory’s; Shop ▸ Stock and Purchasing are Inventory’s own screens.
Dine
Dine’s recipes are the one recipe book, and its prep lists order what is short through Inventory.
Orderflow
An order ships from the location that holds the stock, raises its drop-ship and made-to-order lines, and works Production on its Shop Floor.
Ledger
A supplier’s bill is matched to the purchase order and its deliveries in Ledger ▸ Payables.
Assure
Recurring maintenance is Assure’s plans on your units, and a failed condition check can take a unit down.
Dispatch
Dispatch runs a unit’s work orders and each Production Order step, and parts used on a visit leave the technician’s van.
Automations
Every stock, expiry, count and service notice is a rule you can change or turn off.
Sync
Sync sends each channel what is available to sell, counts the stock marketplaces and third-party warehouses hold, and trades EDI with retailers.
No setup cost. Pay when you start using.
Stock, production, forecasts and assets, for every kind of stock.
Recommended for you
Works well together.
Calisto Shop
Included With Your Plans
Your Core app shows everything your Commerce and Ops plans turn on.
Learn more →Calisto Dine
Included With Your Plans
Your Core app shows everything your Commerce and Ops plans turn on.
Learn more →Calisto Orderflow
Calisto Ops
One queue for every channel, stages moved one at a time, exceptions and service levels, picking, packing and shipping from the right place, carriers, couriers and your own drivers, returns, every floor that fulfills, and the floor worked from a phone with no signal.
Learn more →Calisto Ledger
Calisto Ops
Double-entry books set up your way, every Calisto app’s money posted to them, invoices and who owes, supplier bills read and matched, receipts as expenses, the bank reconciled, money held for others, and the statements your accountant files from.
Learn more →Calisto Assure
Calisto Ops
Inspections and checklists on any phone, findings fixed and verified, certificates and reports issued to clients, safety incidents, credentials and maintenance kept in date.
Learn more →Calisto Dispatch
Calisto Ops
Requests and work orders, tasks assigned by who is free and near, templates and recurring work, the team and its contractors, routes by road, service levels and analytics, and the day worked from a phone with no signal.
Learn more →Calisto Automations
Calisto Ops
Rules that start from your Calisto apps, a schedule or a date and act across them all, every app’s automatic messages as rules, sequences that follow up until a person acts, and every run on record.
Learn more →Calisto Sync
Calisto Commerce
Where each item sells, on your own website and screens and every channel you connect, with each channel’s health, commissions and rate parity.
Learn more →Calisto Proposals
Calisto Commerce
Designed proposals priced by a quote from your catalog, sent by email, text, WhatsApp or a link, then chosen, accepted, signed and paid on one link, with follow-up, change orders and analytics.
Learn more →Core-Only Pricing →
For businesses that prefer not to pay a percentage.
Recommended for
The industries that run Inventory, and what each of them runs it for.
Hotels & ResortsFood and beverage inventory
Recipes, minibar, linen, and amenity stock
Hotels & Resorts on Calisto →Serviced ApartmentsSupplies & linen
Amenities, linen, and unit inventory per building
Serviced Apartments on Calisto →Short-Term RentalsSupplies & amenities
Linen, consumables, and welcome-pack stock per property
Short-Term Rentals on Calisto →RestaurantsInventory & food cost
Recipes, counts, depletion, PAR levels, and food cost
Restaurants on Calisto →Fine DiningCellar & food cost
Bins, vintages, bottle-level tracking, and recipe depletion
Fine Dining on Calisto →CateringRecipes & purchasing
Grams per cover, supplier price lists, and reserved stock
Catering on Calisto →Coaching & TrainingStock & supplies
What you hold, what it cost, what is left
Coaching & Training on Calisto →Gym ManagementRetail & equipment stock
Shelf counts, reorder points, and equipment register
Gym Management on Calisto →Spa & WellnessProduct & lot inventory
Par levels, lot expiry, and transfers between rooms
Spa & Wellness on Calisto →Medical AestheticsProduct & lot inventory
Every vial and syringe traced by lot and expiry
Medical Aesthetics on Calisto →Salons & BarbersBackbar & retail stock
Professional product counted apart from the retail shelf
Salons & Barbers on Calisto →Live Music & FestivalsBar, merch & production stock
Bar stock, merch counts, and production assets
Live Music & Festivals on Calisto →Marathons & EnduranceBibs, medals & supplies
Every cup, medal, and shirt tracked against the race
Marathons & Endurance on Calisto →Artists & TalentMerch inventory
One count across the venue, webstore, and tour
Artists & Talent on Calisto →Sports Agents & AthletesKit & equipment
Boots, kit and sponsor product per athlete
Sports Agents & Athletes on Calisto →Venue ManagementConsumables & equipment
One count behind the bar, linen store, and AV cage
Venue Management on Calisto →Stadiums & ArenasConcessions & equipment
One count across the stands, kiosks, and stores
Stadiums & Arenas on Calisto →Event & Production RentalsFleet & availability
Real-time availability across overlapping event dates
Event & Production Rentals on Calisto →Public GolfPro shop & maintenance stock
One inventory across shop, grill, and maintenance
Public Golf on Calisto →Golf ClubsPro shop & maintenance stock
One inventory across shop, bar, and maintenance
Golf Clubs on Calisto →Recreation & Vehicle RentalFleet records
103 fields per unit from purchase to retirement
Recreation & Vehicle Rental on Calisto →Tours & ExperiencesGear & equipment
47 out, 47 back, one cracked, flagged
Tours & Experiences on Calisto →Attractions & ParksEquipment & ride records
Every ride, lane and piece of equipment from purchase to retirement
Attractions & Parks on Calisto →Home & Field ServicesParts & van stock
Van stock counted as consumed, with reorder points
Home & Field Services on Calisto →Property & Home InspectionInspection equipment
Radon monitors, meters and drones with their calibration dates
Property & Home Inspection on Calisto →Coworking SpacesSupplies & equipment
Consumables, print stock, and furniture per site
Coworking Spaces on Calisto →Content CreatorsMerch inventory
One stock count across store, event, and fulfilment
Content Creators on Calisto →Videography & PhotographersGear & album stock
Cameras, lenses, and album products tracked
Videography & Photographers on Calisto →Graphic Designers & ArtistsStock & supplies
What you hold, what it cost, what is left
Graphic Designers & Artists on Calisto →Online RetailersInventory & warehouses
One stock number across store, marketplaces, and wholesale
Online Retailers on Calisto →In-Person RetailersStock & purchasing
One count per SKU per location, moving as things sell
In-Person Retailers on Calisto →Everything included in Calisto Inventory.
- Items: every item with its SKU, codes, category, stock level, on hand, location and value, searched and filtered, paged past 200.
- On hand is the sum of each location’s ledger, recomputed on every write; quantities are decimals, and only the each unit steps in whole units.
- Variants are the counted unit: each holds its own stock per location, and its parent moves with it.
- A product is Shop’s catalog record and Inventory holds its stock, linked one to one; a stock record carries no sell price.
- One category list for every kind of stock, alphabetical with Other last, in your business’s own words.
- Allergens (Contains and May Contain, gluten named by its cereal) and nutrition per 100 g or 100 ml, from the food table, Open Food Facts or by hand, with its Nutri-Score.
- An item’s page: Details, Usage and Barcodes, with Adjust Stock, Create Purchase Order and its photo.
- Data Quality: a quality score, and which items have a figure of their own that is wrong and why, each with Fix.
- Consumables: cleaning, packaging and supplies used up by use.
- Available to sell is on hand less what is held: a buyer’s checkout, a wholesale order, a customer hold at another branch, a Production Order’s components, a cross-docked share.
- Tracked As: none, by lot or by serial number, the item’s one switch; a lot item is received with its lot, a serial item one serial per unit.
- Replenished: kept in stock, or made for each order.
- Its ABC class is a column and a filter on Items.
- A stock location stands at one of your places (a store, a warehouse, a venue) or inside one (a cooler, a stock room); its address is the place’s.
- A location sits inside another: an aisle in a warehouse, a shelf in an aisle, a bin on a shelf, a dock where deliveries land and a shipping area where goods wait to leave.
- A location’s items, value and par include every location inside it; its page has Inside, Replenishment and Put-Away Rules tabs and Add a Location Inside; a location with locations inside it is never deleted.
- Location types include a van held by one technician, a home, a unit and a laundry, a consignee holding consigned pieces, a work center, a subcontractor held by its supplier, a marketplace warehouse (Amazon FBA, Mercado Libre Full) and a third-party logistics warehouse, the last two made by Sync.
- Replenishment routes, one per location and source: move from another location, buy from a supplier, or make it.
- A short location is met first from another location’s stock above its own par, less what is held there, along its routes in priority order; only the rest is bought. Reorder shows Move First and Create Transfers, and the hourly job announces each move once a day.
- A route set to Put Away Here moves what a dock receives on to its location, through a put-away transfer drafted by the receipt.
- Put-away rules send a delivery landing at a location to the place inside it named for its item, its category or how it is tracked.
- Cross-docking: a delivery’s share for an order a picker marked short goes straight to the shipping area, held for that order; Orderflow’s Pick Lists pick it there.
- Routes and put-away are owner settings, off until you turn them on.
- Names are unique per business, ignoring case; renaming keeps the stock attached.
- Pars per location; a location below its par is a reorder trigger on its own and is announced from every write that takes from it.
- Transfers: sent units leave the source and travel at no location, so nothing offers them; received line by line, cancelled back to the source, or closed with what was lost in transit written off.
- A home that runs short opens a restock task in Dispatch, and a home’s linen goes to the laundry after each turnover (with Stays).
- Each location’s Fulfillment priority ranks where an online order ships from (with Orderflow).
- One register of every printed code: the item and variant, the catalog product, and the pack level a code is printed on.
- UPC-A, EAN-13 and GTIN-14 of one product are one code.
- Codes are added by scanning on an item’s Barcodes tab, on Scan to Link walking the stockroom, from the unknown-code sheet mid-count, or generated in the GS1 in-store range.
- Without a Barcode: the items that still need one.
- Scan: look an item up, count it or receive it with the phone’s camera or a scanner.
- Calisto’s search finds items by name, SKU or any printed code, suppliers and purchase orders, never a figure.
- Start a count of a zone or the whole location; an open count over the same shelf is refused.
- Blind counting: the counter never sees the expected figure, at the screen or the API.
- Each scan is one of what it names at the place being counted, in any order; Scan, Then Type Quantity is a switch.
- Count by Voice: say what you counted in any language, see what was heard against that count’s lines, and confirm.
- Every entry queues on the device with no signal, counts once however often it is sent, and undoes like any other.
- Assign zones to counters; schedules on a cadence with reminders; overdue counts announced.
- Review: each line’s expected, counted, variance and its value, with recount, adjust and investigate; approving sets the stock and posts the difference.
- Approving is your business’s approval, routed in Settings, made on the review or in Approvals.
- History, Trends, and the items that miscount again and again; the count program’s ROI.
- The count sheet can keep the screen on and open dark; a count exports to CSV and prints, without values for anyone who does not see costs.
- Batches: each lot with its number, expiry, location and what is left, and each serial unit with its state.
- A sale draws lots first-expiring-first at the location that sold it, and records which lot it took.
- Expiring and expired lots are announced once per business day, or held for the day’s digest.
- A lot’s page lists every sale and order that took it, with Notify These Buyers, each told once.
- Write off a lot with its reason, at what that stock cost.
- A serial number is a lot of one unit; one serial number is never two live units of an item, whatever its case or spacing.
- A unit is in stock, held, sold, returned, scrapped, quarantined or recalled, and carries its warranty date.
- Serial numbers are received scanned, pasted or as a range, one unit each, put away by name.
- A count of a serial item is the scan list of its serial numbers: the missing and unexpected ones are its variance, reconciled on approval.
- Transfers, waste and adjustments name the unit they move.
- The till rings the serial scanned; Orderflow’s Pick Lists and Ship from Store name an order line’s units and hold them; with none named, the oldest unit is drawn and marked not confirmed.
- A void or a return gives the unit back as returned.
- Each unit sold and each one drawn unconfirmed is announced once, as an Automations rule.
- When you turn the rule on, a unit sold becomes its buyer’s equipment, so a service visit in Trades or Dispatch finds it.
- A serial’s page: its state, warranty, who bought it, whether its number was confirmed, and its history.
- A serial number finds its unit in Inventory’s, Desk’s and Trades’ search.
- Recall Serials tells every buyer of the units named, by number, list or range, once.
- One composition model: recipes, sub-recipes, cocktails, retail kits and manufacturing bills of materials, each told apart by its kind.
- Sold As: any catalog item, a dish, a product, a bundle or a service; a bundle is a kit sold as the bundle product.
- Cost walks down through sub-recipes to today’s unit costs, with each line’s yield and the recipe’s yield, converted to each ingredient’s unit; a line that cannot convert makes the cost unknown, and says why.
- Status: draft, testing, active, seasonal, discontinued; a recipe in use is never deleted.
- Draft a recipe from the kitchen’s request, or Read a Recipe from photos, a PDF, a Word document or a text file, matched only to what you stock, reviewed before it is saved.
- Import from a spreadsheet, each row made and answered for itself.
- Food labels printed from the recipe: ingredients by weight with allergens in bold, the named ingredient’s percentage, net quantity, use by or best before with storage, name and address, nutrition per 100 g and the lot, as a sheet of stickers or on a label printer.
- A label that cannot state everything is refused with every reason, never printed partly.
- Menu costing, prep lists and actual against theoretical are Dine’s screens over the same recipes.
- A bill of materials names the stock item it makes and its steps: a work center, setup minutes and minutes per batch.
- A composition made into stock is drawn from that stock when sold; a bill of materials with no stock item is taken apart at the sale, as a kit is.
- Production Orders: number, what it makes, how many, how far along, steps done, where it lands, when it is due and its status, searched and filtered, late ones flagged.
- One way to make an order, from the screen, Reorder, Orderflow’s make-to-order rule, Automations or a kitchen’s prep run: the bill of materials exploded through sub-recipes in each component’s stock unit, with any shortage shown.
- Draft, planned, released, in progress, done or cancelled; leaving draft makes one Dispatch task per step, and releasing holds the components.
- Each run consumes its components (scanned lots and serials first, else first to expire) and posts what was made as a lot, or one serial per unit, with its expiry.
- A run costs its materials plus each step’s minutes at the work center’s labor and overhead rates; scrap carries no stock and its cost stays in the good units.
- Partly made, run by run, or taken apart: disassembly returns each part at its share of the bill of materials’ value.
- A run whose costs span two currencies posts on the materials’ currency and never converts.
- Work centers: labor and overhead rates, working minutes per weekday, crew from Workforce shifts and machines from the asset register.
- Subcontracting: the components go to the subcontractor by transfer, a service purchase order is raised for the fee, and receiving the finished goods consumes the components there and costs them in.
- Make to order: an item made for each order gets a released Production Order per line, due when the order is, and finishing it moves the line on in Orderflow; a cancelled order cancels what had not started.
- Make to stock: a short location whose route makes the item gets a draft Production Order from the hourly reorder job; Reorder shows Make and Create Production Orders.
- The schedule: each work center by day against its hours, machines and crew, with over-capacity and late steps flagged and steps dragged onto a day.
- The Shop Floor, on a desk, a station, a phone and Orderflow’s Production floor: each work center’s queue; start, pause and finish a step, scan components, record what was made and scrapped, and print its label.
- Made ahead: a sauce or stock marked prepped on Dine’s prep list is stocked, and every dish that uses it draws it.
- Late orders and finished ones are announced as Automations rules, and Create Production Order is an Automations action.
- Materials, labor, overhead and fees show only to people who see costs.
- Every sale line takes its stock off exactly once: the register, a kiosk, a table or golf order, a portal order, an online order and a delivery app.
- A recipe’s ingredients by the recipe, a product’s linked stock one for one, a bundle’s members by their quantities.
- Realtime or every 15 minutes, your choice; a voided line puts its stock back at the cost it left at.
- Imported sales history is never taken off stock.
- A dish sells out when its ingredients run out, and is back on sale when restocked.
- Record Usage, a work order’s parts and Dispatch’s job parts go through the one usage writer, with their cost at use.
- Depletions and the Movement Report: every movement in and out, by item and location.
- Adjustments: every change with its reason, who made it and where; a change that would take more than is there is refused.
- Suppliers with their contact, email, phone, payment terms, lead time, address and notes, and their active orders.
- Purchase orders: draft, sent for approval when you ask, approved, sent, confirmed, partly received, received.
- Send to Supplier: the printable order emailed once from your connected mailbox; Print, Resend, Back to Draft and Cancel.
- Lines are edited only on a draft with nothing received.
- Reorder: each item’s reorder point, reorder quantity and maximum, plus each location’s par, less what is already on order.
- Orders that draft themselves hourly for items set to reorder automatically, ordering only what moves between locations leave.
- Order from an item, an alert or a push: a filled-in purchase order.
- Bills: each order’s supplier bills and where they stand against the order and its deliveries; the three-way match is Ledger’s.
- A purchase order in another currency stays on its own currency.
- A supplier set to drop-ship sends its orders straight to your customers, by email from your mailbox or through your own connection with it.
- Drop-ship purchase orders: one per customer order and supplier, raised by Orderflow when the order is accepted, with the customer’s address and order; filtered by Drop-Ship, with a Customer Order column.
- A drop-ship order is never received into stock: Mark as Shipped with the tracking, or the supplier’s own tracking, moves the customer’s shipment and closes it as Shipped to Customer; Ledger matches its bill on what was shipped.
- A drop-ship product is never counted, held or sold out in stock.
- A subcontractor’s service purchase order carries its Production Order.
- Forecast: each item’s next 7 and 28 days, an average day, days of cover, the day it runs out and how close the forecast came, item-wide and per location, by class. Units only.
- Forecast nightly from each item’s daily sales and use, fitted with weekday and yearly patterns and a damped trend, the same-weekday average or the recent average, whichever tested most accurate on the item’s own last weeks, by plain statistics.
- An item set to reorder from sales has its reorder point set to the forecast over its supplier’s lead time plus safety stock at its service level (95% unless set), and its quantity to the forecast over its cover days.
- ABC Classes: every item ranked by revenue, units, margin or usage value over its window, within each currency or unit, never converted; the class is stored nightly.
- Settings: the measure, the A and B thresholds and the window, and count reminders by class.
- Revenue reads only for people who see sales reports, and margin and usage value for people who see costs.
- Dine’s prep lists forecast with the same engine.
- Third-party logistics warehouses (byrd, Bigblue, Monta), connected in Sync with your own account: each one a stock location orders are routed and sent to, offered on every channel.
- Purchase orders and transfers to it are announced as deliveries; its stock is recounted every 30 minutes from its own count; its shipments, returns and cancellations come back on the order.
- EDI with retailers, with Sync: each retailer set up once with its EANCOM or X12 profile and its own SFTP or VAN mailbox, or over AS2, collected every 15 minutes into a log of every document in and out.
- AS2 for retailers that require it, with Sync: your own AS2 ID and certificate, made once and sent to each retailer; documents go out signed and encrypted and count as sent only on the retailer’s receipt.
- A retailer’s EDI order becomes a draft proposal, and the order response, the dispatch advice with an SSCC per package and the invoice go back once each, with Send Again.
- Purchase orders read, with Proposals: a buyer’s PDF or photo order, uploaded or emailed to your purchase-order mailbox, becomes a draft proposal for that buyer, its lines matched to your products and variants at that buyer’s prices, checked beside the document and confirmed into Orderflow.
- The Dock: deliveries due, soonest first, and what has arrived.
- One receive form: quantity received and refused with its reason, lot or serial numbers, expiry, invoice price, invoiced quantity, invoice number, freight and duty as one figure spread over the units by value, packing slip, carrier and notes.
- The receive form says where each line goes before it is posted, and offers Send to Orders for an order waiting on what arrived.
- Brazil: a supplier’s NF-e XML, uploaded, emailed to any of your mailboxes or pulled from your own fiscal provider, is checked, kept once and matched into a draft receipt by the supplier’s tax ID, its item codes, the GTIN or the order line.
- Receiving an NF-e posts its lots and expiry, its freight, insurance and other charges as landed cost, opens the supplier’s bill in Ledger and tells SEFAZ through your provider; Refuse posts nothing.
- Receive line by line, or Receive All Remaining.
- Receiving Report, and Supplier Reconciliation: a delivery compared with the next count.
- The invoice price and freight show only to people who see costs.
- Cost methods: weighted average, FIFO, LIFO, standard and specific identification, per category, else the business’s default.
- Every unit in writes a cost layer and every unit out draws one, in the method’s order; transfers move layers with their cost.
- Standard cost on the item form, with purchase price variance on a receipt at another price.
- No cost is ever guessed: stock with no known cost is counted as uncosted, never valued.
- Item Costs and Markup Rules.
- Valuation by category and location, each naming its method, with its CSV, captured snapshots, nightly snapshots and comparisons.
- Waste Log: what was lost, why, by whom and what it cost, with the reasons worded for every kind of stock and an alert threshold.
- Money stays per currency: stock value, order totals and receipts are grouped by currency, never converted.
- The asset register: Company Assets, Rental Fleet and Managed Property, on a Board, For Hire, Availability and Utilization.
- A unit’s state is worked out: disposed, down with its reason, on hire, else available; availability subtracts downtime.
- A unit’s page: Details, Hires, Work Orders, Recurring Maintenance, Downtime, Meters, Performance, Documents and Incidents.
- Work orders costed by their lines: labor, parts from a depot and other; completing one uses its parts, records its meter and closes its downtime.
- Recurring maintenance is Assure’s plans, due by date or meter, whichever comes first, each cycle a work order.
- Meters only go up, unless corrected.
- Hand-offs out and back: meter, fuel and condition; damage at a return opens a repair, recoverable from the renter.
- A unit’s papers (registration, insurance, inspection) with their files, and its tank size for refuel lines.
- Unit labels with a QR code and a barcode; RFID tags and the case a unit lives in.
- Dispose is the only way to retire a unit; a disposed unit stays readable.
- Bookable equipment: an asset offered in a booking, priced and held by the booking.
- Book value, depreciation and disposal accounting are Ledger’s.
- Every notice is an Automations rule: reorder point reached, ran out, expiring lots, a count submitted, assigned or overdue, an item miscounting again, a usage spike, an order drafted, a location below its par, a move suggested, a serial sold or not confirmed, a Production Order finished or late, a drop-ship order sent, shipped or failed, and service due.
- How a notice arrives (in the app, by email, how often) and who hears about counts are each rule’s settings.
- Insights: Stock Levels, Low Stock, Aging, ROI, Forecast and ABC Classes.
- The Item Report: every item with its valuation, sliced as you read it; custom reports are built in Purview’s report builder.
- One settings page: General, Costing, Stock and Counting (with Locations and Routes and ABC Classes), Assets and Maintenance, Notifications, This Device and Connected Apps.
- Drop-Ship Connections, the same panel as Orderflow’s.
- Who sees costs, stock value, hire revenue and the books are your business’s settings; a figure that is not theirs reads Not shared with you, never zero.
- Every create happens once, however often the button is pressed.
- Tabs for Scan, Items, Counts and Orders, and More for the whole menu; on a phone the start page is the stock list.
- Overview: what is low, the active count and deliveries due, with Start a Count, New Purchase Order and Log Waste.
- Every record is one page on a phone and at a desk: an item, a purchase order, a count review, a supplier, a location, a work order, a recipe with its cook view, a batch, a transfer and a unit.
- Shortcuts: Scan, Start Count, Stock Alerts, Receiving, Purchase Orders and Items.
- Each item’s card carries its forecast line; the Production row opens the Shop Floor.
- Notifications with buttons: Order and Dismiss on low stock, Review on a submitted count, Start Counting on an assignment, Review Order on a drafted order.
- Photos shared to Inventory become an item’s photo or start a new item.
- Scan, Items, Stock Alerts, Counts, Receiving and Add a Photo open with no signal on a device you choose; never a money page.
- Waste, a use of stock, an adjustment and a delivery recorded with no signal are sent once; one refused on the way is said, never dropped.
- Stock Alerts and Deliveries Due widgets on the Windows Widgets Board, never a money figure.
Questions about Calisto Inventory
Per location. An item’s on hand is the sum of what each location holds, a location stands at one of your places and can hold aisles, shelves and bins inside it, and a transfer moves units from one to another with nothing offered while they travel.
No. A count covers the zones being walked or the whole location, each scan adds one of what it names in any order, and the count keeps working with no signal. Counters never see the expected figure; the review shows each variance before it is approved.
Yes, once per sale line, from the register, a kiosk, the website or a delivery app: a recipe’s ingredients by the recipe, a product’s own stock one for one. A voided line puts the stock back. You choose realtime or every 15 minutes in Settings.
The one you choose per category, else your business’s default: weighted average, FIFO, LIFO, standard or specific identification. Every unit in and out is costed by it, and stock with no known cost is counted as uncosted rather than valued at a guess.
The team is told, as an Automations rule you can change, and the notice carries Order, which opens a filled-in purchase order. An item set to reorder itself gets a draft order for you to review. The suggested quantity takes off what is already on order, and with routes on, what another location can spare is moved first.
Each night every item’s daily sales and use are forecast by plain statistics, the method chosen by how close it came on the item’s own last weeks. An item set to reorder from sales gets the forecast over its supplier’s lead time plus safety stock at its service level.
Yes. A sale draws the first lot to expire at the location that sold it, or the serial number scanned or picked, and records the unit it took, so a lot’s or serial’s page shows who bought it, and Recall Serials tells every buyer of the units named once.
Yes. A Production Order from a bill of materials consumes its components and stocks what was made at the cost of its materials and its steps’ labor and overhead, in house at your work centers or by a subcontractor, made for each order or to keep stock up. Production is part of Inventory.
Yes. A supplier set to drop-ship gets one purchase order per customer order with the customer’s address, by email or through its connection, and its tracking reaches the customer. Nothing of a drop-ship product is counted in stock. A third-party warehouse connected in Sync ships from its own shelves.
The people your business chooses. Everyone else sees names, quantities, counts and statuses, and every cost or value reads Not shared with you, never zero.
Scan, Items, Stock Alerts, Counts and Receiving open offline on a device where you switch it on. A count works offline either way, and waste, a use of stock or a delivery recorded with no signal is sent once when it returns.
