Every desk, every room, every way it sells.
The floor plan, the members and the front desk in one app, so a space sells its desks, offices and rooms by the month, the day or the hour.
Everything a space runs on, in order
From the floor you draw to the member who leaves.
One Member
One member followed from the inquiry to move-out.
The Floor
Spaces, rates, day passes and reservations.
Plans
What each plan includes and opens.
Members and Companies
Joining, credits and who pays.
The Front Desk
Check-ins, visitors and mail.
The Building
Maintenance, printing, the café and reports.
Communication
Conversations with members and calls to your numbers.
Pricing
What Coworking costs, and the plans it comes with.
One member, from the inquiry to move-out
What the front desk, membership sales and the community manager each do, screen by screen.
The inquiry
Someone asks about joining on your website, by phone or at the door. The inquiry lands in Inquiries, worked on your pipeline with Deals, or on the waitlist when the plan or office is full.
Inquiries
People who asked about joining, with a space tour booked or a proposal sent.
| Inquiry | Status | Source | Owner | Created | Response (h) |
|---|---|---|---|---|---|
| Priya ShahFernhill Design · a team of six | New | Website | Hannah Cole | 10/11/2026 | 0.3 |
| Tom AshworthDedicated desk from next month | Contacted | Phone | Hannah Cole | 10/11/2026 | 0.8 |
| Kofi MensahTwo desks for a studio of two | Qualified | Walk-in | Ravi Patel | 09/11/2026 | 1.2 |
| Elena RossiVirtual office for her practice | Qualified | Website | Ravi Patel | 08/11/2026 | 0.5 |
| Marcus BellEvent room for 40, one evening | Contacted | Hannah Cole | 07/11/2026 | 2.1 | |
| Ada NwosuOffice for four, six months | Converted | Referral | Ravi Patel | 04/11/2026 | 0.4 |
| Josh TurnerHot desk, two days a week | Unqualified | Website | Hannah Cole | 03/11/2026 | 1.6 |
The space tour
Book a Space Tour makes an Appointment with the team member who gives it. A prospect who asks for one gets an answer: accept, decline or another time.
Appointments
Every Space Tour: requests to answer, the calendar and what came of each.
| Client | Status | Date | Host |
|---|---|---|---|
| Priya Shah | Confirmed | 11/11/2026 10:00 | Hannah Cole |
| Kofi Mensah | Confirmed | 11/11/2026 15:30 | Ravi Patel |
| Elena Rossi | Quote | 12/11/2026 09:30 | Hannah Cole |
| Ada Nwosu | Completed | 06/11/2026 11:00 | Ravi Patel |
| Marcus Bell | Confirmed | 13/11/2026 17:00 | Hannah Cole |
| Sam Whitlock | Completed | 08/11/2026 12:30 | Ravi Patel |
Pick the day, the time and who shows them round. It lands in Appointments and on the host’s calendar.
The proposal · The agreement
A proposal for an office or a team, with Proposals, and the agreement signed before the plan starts, with Sign.
Accepted Accepted
Priya Shah accepted "Office 3.04 for Fernhill Design"
Joining
Start Their Plan in one form: the plan, and a payment link by email or text for the first charge, or payment taken your own way. Someone joining with their company takes the seat its agreement pays for. The desk or office the plan holds is theirs from that day.
Priya Shah Qualified
Fernhill Design · a team of six
Fernhill Design
- Source
- Website
- Owner
- Hannah Cole
- Space Tour
- 08/11/2026 10:00
- Proposal
- Accepted
They become a member on the plan you choose. Send them a payment link to take the first charge, or take payment your own way.
Take the first chargeMy own waySend a payment link by emailSend a payment link by text messageMoving in
Starting & Leaving lists who moves in this month and what is left to do: the waiver, the door code, the onboarding steps.
Members
Who moves in and who moves out over the next 30 days, and what is left to do for each.
| Date | Move | Member | What | Plan | Space |
|---|---|---|---|---|---|
| 13/11/2026 | Starting | Priya Shah | Space | Private Office 6 | Office 3.04 |
| 13/11/2026 | Starting | Daniel Okafor | Membership | Private Office 6 | Office 3.04 |
| 15/11/2026 | Starting | Ada Nwosu | Space | Private Office 4 | Office 2.11 |
| 19/11/2026 | Leaving | George Hale | Space | Dedicated Desk | D-14 |
| 22/11/2026 | Starting | Kofi Mensah | Membership | Dedicated Desk | D-07 |
| 28/11/2026 | Leaving | Isla Murray | Membership | Flex 10 | Hot Desks |
| 04/12/2026 | Starting | Elena Rossi | Membership | Virtual Office | Mailbox 41 |
Every day
Checked in at the door by their plan’s areas and hours, rooms reserved from their allowance, guests invited, mail waiting at the desk.
Renewal · Move-out
Charged on the agreed date. A member whose visits fall off shows in Drifting. A cancellation hands back the desk, and Starting & Leaving shows the mail still waiting.
Members
Members whose check-ins and reservations fell well below their usual, before they renew.
| Member | Plan | Below Their Usual | Lately | Usual | Last Visit | Renews |
|---|---|---|---|---|---|---|
| IMIsla Murray | Flex 10 | 68% | 1 a week | 3 a week | 01/11/2026 | 16/11/2026 |
| BCBen Carter | Dedicated Desk | 55% | 2 a week | 4.5 a week | 05/11/2026 | 22/11/2026 |
| CAChloe Adams | Hot Desk | 61% | 1 a week | 2.6 a week | 02/11/2026 | 29/11/2026 |
| RDRyan Doyle | Flex 10 | 50% | 1.5 a week | 3 a week | 04/11/2026 | 03/12/2026 |
| FLFreya Lin | Private Office 2 | 47% | 2 a week | 3.8 a week | 06/11/2026 | 07/12/2026 |
| NPNathan Price | Hot Desk | 72% | 0.5 a week | 1.8 a week | 28/10/2026 | 18/11/2026 |
Inquiries
People who asked about joining, with a space tour booked or a proposal sent.
| Inquiry | Status | Source | Owner | Created | Response (h) |
|---|---|---|---|---|---|
| Priya ShahFernhill Design · a team of six | New | Website | Hannah Cole | 10/11/2026 | 0.3 |
| Tom AshworthDedicated desk from next month | Contacted | Phone | Hannah Cole | 10/11/2026 | 0.8 |
| Kofi MensahTwo desks for a studio of two | Qualified | Walk-in | Ravi Patel | 09/11/2026 | 1.2 |
| Elena RossiVirtual office for her practice | Qualified | Website | Ravi Patel | 08/11/2026 | 0.5 |
| Marcus BellEvent room for 40, one evening | Contacted | Hannah Cole | 07/11/2026 | 2.1 | |
| Ada NwosuOffice for four, six months | Converted | Referral | Ravi Patel | 04/11/2026 | 0.4 |
| Josh TurnerHot desk, two days a week | Unqualified | Website | Hannah Cole | 03/11/2026 | 1.6 |
Sell every space by the hour, day or month
Each floor is drawn in the floor plan, and what you draw is bookable. Every space has its rates by the hour, half-day, day and month, who may book it and what pays for it: an allowance, a pass or money.
Spaces
Hot desks, dedicated desks, offices, meeting rooms, booths and shared areas, and what each costs.
| Name | Inside | Holds | Unit Type | Per Hour | Per Day | Per Month | Status |
|---|---|---|---|---|---|---|---|
| └Hot Desk Zone | Level 2 | 40 | Shared area | $8.00 | $35.00 | $290 | Available |
| └D-12 | Level 2 | 1 | Dedicated desk | $9.00 | $45.00 | $450 | Available |
| └Studio 201 | Level 2 | 4 | Private office | $30.00 | $180.00 | $2,400 | Available |
| └Studio 204 | Level 2 | 6 | Private office | $40.00 | $240.00 | $3,300 | Maintenance |
| └Pecan Room | Level 2 | 8 | Meeting room | $45.00 | $280.00 | $1,800 | Available |
| └Booth A | Level 2 | 1 | Phone booth | $8.00 | $40.00 | $150 | Available |
| └The Loft | Level 3 | 60 | Event room | $150.00 | $950.00 | $6,500 | Available |
Spaces
Pier Level
- Per Day
- $55.00
- Per Month
- $540
Hot desks, dedicated desks, private offices, meeting rooms, phone booths, event rooms, shared areas, parking, lockers and mailboxes, each on its floor.
Day Passes
Day Passes
What a day here costs, which areas and rooms it admits to, its hours and how many a day.
| Day pass | Hours | Price | Per day | Guest WiFi | On sale |
|---|---|---|---|---|---|
| Day Pass | All day | Ksh 1,500 | 30 | Included | On sale |
| Half Day, Morning | 08:00 to 13:00 | Ksh 900 | 20 | Included | On sale |
| Half Day, Afternoon | 13:00 to 19:00 | Ksh 900 | 20 | Included | On sale |
| Kilimanjaro, 2 Hours | 2 hours | Ksh 6,000 | 4 | Included | On sale |
| Student Day Pass | All day | Ksh 800 | 10 | Not included | On sale |
| Weekend Pass | All day | Ksh 1,200 | 15 | Included | Not on sale |
A day, a morning or two hours in a room, with the areas it admits to, its hours, a daily limit and guest WiFi.
Reservations
Reservations
Every space reserved: desks, offices, meeting rooms, booths
Brandt & Vogel09:00–11:00 · Checked InLena Hoffmann12:00–13:30 · ConfirmedNordwind GmbH15:00–17:00 · Confirmed
Jonas Becker08:30–09:30 · Checked InMira Schulz10:00–12:00 · Checked InFelix Wagner14:00–15:00 · Confirmed
Tech Breakfast Berlin11:00–15:00 · ConfirmedAtelier Krone16:00–17:30 · Quote
Paul Richter09:30–10:00 · Checked InAnna Klein11:00–11:30 · ConfirmedPaul Richter13:00–14:00 · Confirmed
Studio Ostlicht08:00–17:00 · Checked In
As a list, a calendar, a map and a ledger, and from the member’s phone. Website reservations are paid in full online.
Meeting Extras
Wei Ling Tan · Orchid 2 Checked In
Still to pay
$214.73- Confirmation
- TJL-48213
- When
- 09:30–11:30
- Paid with
- A plan’s allowance
Coffee, lunch or a video kit, each its own line on the folio, even when the plan’s hours pay for the room.
Sell plans for a shared area, desk or office
A plan can admit a member to a shared area, hold a dedicated desk or an office for its term, or both. Meeting rooms can be included as monthly hours or reserved and paid. Every way is on at once, as your own settings.
Plans
Each plan you sell: what it includes and what it costs.
| Plan | Status | Monthly | Annual | Initiation | Members | Capacity |
|---|---|---|---|---|---|---|
| Escritorio Flexible | Live | $3,200 | $34,560 | $500 | 86 | 120 |
| Flex 10 Días | Live | $1,900 | $20,520 | $500 | 41 | 60 |
| Escritorio Fijo | Live | $5,400 | $58,320 | $1,000 | 32 | 36 |
| Oficina Privada 4 | Live | $19,800 | $213,840 | $3,000 | 9 | 10 |
| Oficina Virtual | Live | $1,200 | $12,960 | $300 | 57 | 200 |
| Equipo 8 | Live | $36,000 | $388,800 | $5,000 | 2 | 4 |
Billing
Monthly, quarterly or yearly, with a joining fee, and a price on every currency rail you sell in.
Plans
How each plan is billed: monthly, quarterly or yearly, with a joining fee.
| Plan | Product | Billed | Price | Subscribers | Status |
|---|---|---|---|---|---|
| Flex Floor, monthly | Flex Floor | Monthly | $329.00 | 74 | Active |
| Flex Floor, yearly | Flex Floor | Annual | $3,550.00 | 18 | Active |
| Resident Desk, monthly | Resident Desk | Monthly | $549.00 | 41 | Active |
| Resident Desk, quarterly | Resident Desk | Quarterly | $1,565.00 | 12 | Active |
| Studio 3, monthly | Private Office 3 | Monthly | $2,190.00 | 9 | Active |
| Mailbox, yearly | Virtual Office | Annual | $588.00 | 33 | Active |
| Night Owl, monthly | Evenings | Monthly | $149.00 | 6 | Inactive |
Sign members up and bill their companies
A company pays for seats and its people stay members, each with their own door, credits and history. An agreement sets the seats, the rate per seat, the plan new people join and who pays for hours beyond the allowance.
Atlas Legal Active Invoice overdue
Seats
5 of 6 used1 left · 84 visits this monthInvoicing
Invoiced on day 11 overdueAccount manager
Rita Gomes| Member | Member # | Plan | Status | Joined | Seat Ends |
|---|---|---|---|---|---|
| Sofia Almeida | HN-0412 | Escritório 4 | Active | 24/09/2025 | 24/09/2027 |
| Duarte Pinto | HN-0413 | Escritório 4 | Active | 24/09/2025 | 24/09/2027 |
| Leonor Matos | HN-0520 | Escritório 4 | Active | 04/05/2026 | 24/09/2027 |
| Henrique Sá | HN-0577 | Escritório 4 | Active | 07/09/2026 | 24/09/2027 |
| Carolina Brito | HN-0601 | Flex 10 | Pending | 08/11/2026 | 24/09/2027 |
Company Invoices
Each invoice with every billed line’s person, reservation and building, with Ledger. Contacts add and remove their own people.
Brandt & Vogel Active
| Person | Booking | Where | When | Hours Billed | Amount | On Invoice |
|---|---|---|---|---|---|---|
| Lena Hoffmann | KH-30114 | Raum Spree | 08.11.2026 | 2 | 90,00 € | RE-2611-018 |
| Jonas Becker | KH-30152 | Saal Mitte | 06.11.2026 | 3 | 360,00 € | RE-2611-018 |
| Mira Schulz | KH-30177 | Raum Havel | 04.11.2026 | 1,5 | 54,00 € | RE-2611-018 |
| Lena Hoffmann | KH-30201 | Raum Spree | 01.11.2026 | 1 | 45,00 € | RE-2611-018 |
| Felix Wagner | KH-30244 | Telefon 1 | 30.10.2026 | 2 | 30,00 € | RE-2611-018 |
| Jonas Becker | KH-30260 | Raum Havel | 28.10.2026 | 2 | 72,00 € | RE-2611-018 |
Renewals and Failed Payments
Retries and reminders on your days. Suspending a member who owes is a rule you turn on, or a button.
Peter Mwangi Active
Standing
Payment failed: Ksh 18,500 outstanding- Plan
- Dedicated Desk
Doors
Doors openHolds a door code| Date | Amount | Status | Payment Method | Invoice |
|---|---|---|---|---|
| 09/11/2026 | Ksh 18,500 | Failed | M-Pesa | BH-INV-1182 |
| 10/10/2026 | Ksh 18,500 | Paid | M-Pesa | BH-INV-1067 |
| 10/09/2026 | Ksh 18,500 | Paid | M-Pesa | BH-INV-0951 |
| 10/08/2026 | Ksh 18,500 | Paid | Visa ···· 4417 | BH-INV-0836 |
| 11/07/2026 | Ksh 16,500 | Paid | Visa ···· 4417 | BH-INV-0720 |
Credits
What each member has this period, used and left, and every hour drawn and given back.
Credits
Every hour drawn from an allowance and given back: the reservation, who did it, and what was charged beyond it.
| When | Member | Allowance | Units | Line | Why | Booking | Billed To |
|---|---|---|---|---|---|---|---|
| 10/11 09:30 | Wei Ling Tan | Meeting Hours | 2 h | Drawn | Booked | TJL-48213 | The person |
| 10/11 08:52 | Arjun Nair | Print Credits | 14 pages | Drawn | Printed | Print job | The person |
| 09/11 16:10 | Kopi Labs · Mei Chua | Meeting Hours | 1 h | Charged | Booked | TJL-48190 | The company |
| 09/11 11:05 | Daniel Lim | Meeting Hours | 1 h | Given back | Booking cancelled | TJL-48177 | The person |
| 08/11 14:00 | Siti Rahman | Desk Hours | 6 h | Drawn | Booked | TJL-48122 | The person |
| 07/11 10:30 | Kopi Labs · Ravi Menon | Meeting Hours | 2 h | Drawn | Booked | TJL-48088 | The company |
| 07/11 09:12 | Arjun Nair | Print Credits | 6 pages | Given back | Print not released | Print job | The person |
Community
The member directory members choose to join, the community board, waivers, and who is drifting.
Members
What members post to each other, and the threads you pin, lock or hide.
| Thread | Author | Category | Replies | Posted | Last Activity | Status |
|---|---|---|---|---|---|---|
| Taquiza de fin de mes, jueves 19:00 | Equipo Colmena | Events | 23 | 08/11/2026 | 10/11/2026 | Active |
| Busco diseñador UX freelance para 3 semanas | Valeria Ortiz | General | 9 | 09/11/2026 | 10/11/2026 | Active |
| Nuevo horario de la cafetería | Equipo Colmena | Announcements | 4 | 07/11/2026 | 09/11/2026 | Locked |
| ¿Alguien con impresora 3D? | Diego Ramírez | Help | 6 | 06/11/2026 | 08/11/2026 | Active |
| Más enchufes en la zona de ventanas | Lucía Herrera | Feedback | 12 | 04/11/2026 | 07/11/2026 | Active |
| Club de lectura: martes a la hora de comida | Andrés Salas | Events | 15 | 01/11/2026 | 06/11/2026 | Active |
Open the door, welcome visitors and hand over the mail
Today opens on the day at a glance: rooms today, visitors expected, mail waiting, space tours, who moves in and out, who is working and the money. On a phone, the camera scans members in, and Today, the door, visitors and mail open with no signal.
Today
Everything happening today, in every department
Check-Ins
The member’s standing, waiver, areas and hours decide at the door, and signing in to WiFi checks them in, with WiFi. Here Now shows who is in.
Check-Ins
Check members in. Their plan, their waiver and its hours decide.
- Standing
- In good standing
- Waiver
- Nothing missing
- Passes and Credit
- Meeting Hours: 6 h left
- Owes
- Nothing owed
- Last visit
- 11/09/2026
- Renews
- 11/28/2026
Here Now
Checked In Today
52Visitors
Invites with guest WiFi, a watchlist, visitors marked when they overstay and their host told, with Access.
Visitors
Every visitor: expected, here, gone.
| Visitor | Type | Company | Host | From | Until | Status | Overstayed |
|---|---|---|---|---|---|---|---|
| Rohan Iyer | Guest | Kaveri Capital | Ananya Rao | 09:30 | 11:00 | Checked In | 25 min |
| Meera Pillai | Guest | Saffron Health | Vikram Shetty | 10:00 | 12:00 | Checked In | No |
| Suresh Kumar | Contractor | CoolAir Services | Front desk | 10:30 | 13:30 | Checked In | No |
| Divya Menon | Guest | Northstar Labs | Karthik Bhat | 12:00 | 13:00 | Expected | No |
| Arif Khan | Vendor | Filter Coffee Co. | Front desk | 14:00 | 14:30 | Expected | No |
| Lakshmi Nair | Guest | Indigo Ventures | Ananya Rao | 08:30 | 09:30 | Checked Out | No |
Walk-Ins
Visitors without an invitation wait in turn to be called up, with the line on a lobby TV.
Visitors
Who is waiting at the front desk to be called up, and how long the wait is.
Logged on arrival and the member emailed. They ask for it scanned or forwarded, at your price, or collect it against a signature.
Mail and parcels held for members, until they are collected.
| Member | Item | Carrier | Tracking | Arrived | Status | |
|---|---|---|---|---|---|---|
| Harbourline Legal | Letter | Australia Post | AP 7731 0482 61 | 10/11/2026 | Waiting | Release |
| Mia Thompson | Parcel | StarTrack | ST 2209 8841 7 | 10/11/2026 | Waiting | Release |
| Noah Walsh (Virtual Office) | Letter | Australia Post | AP 7731 0490 12 | 10/11/2026 | Scan Requested | Scan |
| Kestrel Design | Parcel | DHL Express | 4410 2286 93 | 09/11/2026 | Forward Requested | Forward |
| Olivia Chen (Virtual Office) | Letter | Australia Post | AP 7731 0377 05 | 09/11/2026 | Scanned | |
| Jack Morrison | Parcel | Couriers Please | CPAQ 0918 2271 | 08/11/2026 | Collected | |
| Saltwater Films | Parcel | Aramex | ARX 5512 0093 4 | 08/11/2026 | Collected | |
| Ella Robinson (Virtual Office) | Letter | Australia Post | AP 7731 0211 88 | 07/11/2026 | Collected | |
| Harbourline Legal | Parcel | StarTrack | ST 2209 7713 2 | 07/11/2026 | Collected |
Check-Ins
Check members in. Their plan, their waiver and its hours decide.
- Standing
- In good standing
- Waiver
- Nothing missing
- Passes and Credit
- Meeting Hours: 6 h left
- Owes
- Nothing owed
- Last visit
- 11/09/2026
- Renews
- 11/28/2026
Here Now
Checked In Today
52Keep the building running and see how it pays
Members report what is broken, and each request becomes a work order with Dispatch. A space set to clean after each reservation opens its cleaning task with its checklist.
Work Orders
Requests broken into schedulable field work
Printing
Printing
Every document sent: waiting, printed, and what each cost.
| Document | Status | Pages | From plan | Charged | Sent by | Sent |
|---|---|---|---|---|---|---|
| Contrato_Atlas_v3.pdf | Printed | 24 | 20 | 0,40 € | Sofia Almeida | 09:12 |
| Pitch deck Lumen Bio.pdf | Printed | 18 | 10 | 1,20 € | Rui Carvalho | 09:20 |
| Boarding pass.pdf | Printed | 2 | 1 | 0,10 € | Lukas Weber | 09:31 |
| Floor plans A3.pdf | Printing | 6 | 4 | 1,60 € | Mar Aberto Studio | 09:38 |
| Fatura_outubro.pdf | Printed | 3 | 2 | 0,10 € | Clara Vieira | 09:40 |
| Menu proofs.pdf | Waiting | 8 | 6 | 0,40 € | Beatriz Faria | 09:42 |
Members print from any laptop or phone and release at the printer; pages come from the plan first, the rest on their folio.
Retail
Retail
Coffee, snacks, printing and merchandise over the counter: the register, the drawer, orders, products and stock
The café and the counter, with Shop: the register, the cash drawer, products and stock. Close the Day counts the drawers.
Reports
Occupancy
How full your spaces were (hours open, booked and used) by kind, by building, and by weekday and hour.
Occupancy, members, revenue in each currency, credits beyond the allowance, day passes, check-ins and team labor.
Automations
Automations
| Automation | When | Then | Last 7 days | Last run | Status | |
|---|---|---|---|---|---|---|
| Reservation confirmationA reservation is confirmed | A reservation is confirmed | Email the member | 214 | Just now | Active | Pause |
| Room reminderAn hour before a room reservation | An hour before a room reservation | Text the member | 168 | 1 h ago | Active | Pause |
| Mail arrivedMail is logged for a member | Mail is logged for a member | Email the member | 96 | 2 h ago | Active | Pause |
| Clean after each bookingA reservation ends in a space set to clean | A reservation ends in a space set to clean | Open a cleaning task | 131 | 1 h ago | Active | Pause |
| Release unconfirmed reservationsA reservation is unconfirmed after 24 h | A reservation is unconfirmed after 24 h | Release it | 9 | 20 h ago | Active | Pause |
| Suspend after a failed paymentThe retries are done | The retries are done | Suspend and lock out the member | 2 | 70 h ago | Paused | Resume |
Every automatic act listed with its switch: confirmations and reminders on, anything that acts against a member off until you turn it on.
Talk to members and take their calls
Members’ conversations on WhatsApp, text, web chat and shared mailboxes arrive in Threads, and calls to your numbers ring in Dial, each its own app at its own price. Every conversation opens on the member’s record.
Threads
Members’ WhatsApp, text, web chat and shared mailboxes in one queue, each conversation on the member’s record.
Threads
Conversations with your clients, on every line the business has.
Inês Duarte
- Plan
- Flex 10
- Meeting Hours
- 6 h
- Next
- Sala Tejo · 10:00–12:00
Dial
Calls to your numbers, with the member’s plan and reservations beside the call.
Dial
Calls to your business’s numbers.
- Plan
- Hot Desk Plus
- Next
- Kilimanjaro · 13:00–14:00
Threads
Conversations with your clients, on every line the business has.
Inês Duarte
- Plan
- Flex 10
- Meeting Hours
- 6 h
- Next
- Sala Tejo · 10:00–12:00
Every channel, one connection.
The workspace marketplaces your desks, rooms and passes are booked on.
- Deskpass
- Peerspace
- Croissant
- iCal feed
- LiquidSpace
- Splacer
- VenueScanner
Where Coworking touches everything else.
2 of these 8 connections are in your plan today; the others are their own apps.
Registry
A member, a plan and a company are Registry’s membership, tier and corporate account, edited from either app.
Bookings
A desk, room or parking space reserved is a Reservation on the same engine that reserves a hotel room or a villa.
Shop
Retail in Coworking is Shop’s in-person side: the register, the cash drawer, orders, products and stock.
Access
The door reads the member’s standing, the plan’s areas and their hours, and visitors are Access’s visitor records.
WiFi
A member who signs in to the network is checked in for the day, and the setting and the guest sign-in page are WiFi’s, set from Coworking.
Dispatch
Maintenance work orders and cleaning tasks are Dispatch’s, and Dispatch’s parcel desk holds the same mail.
Desk
A member’s question or complaint is a Desk case on that member’s record.
Ledger
Plan dues, day passes, paid reservations and café sales post to Ledger’s books, and company invoices are Ledger’s.
No setup cost. Pay when you start using.
Coworking spaces and anyone selling workspace.
Included With Your Plans
Your Core app shows everything your Commerce and Ops plans turn on.
Recommended for you
Works well together.
Calisto Registry
Calisto Commerce
Your Core app shows everything your Commerce and Ops plans turn on.
Learn more →Calisto Bookings
Calisto Shop
Included With Your Plans
Your Core app shows everything your Commerce and Ops plans turn on.
Learn more →Calisto Access
Calisto Ops
Doors and zones on the locks you connect, keys, codes and grants, visitors checked in at reception, live alarms and occupancy, alerts with a roll call, and a record of every door event.
Learn more →Calisto WiFi
Calisto Ops
Networks at four access levels on the router you have, a Calisto login for each person on the team, the welcome page and its vouchers, stays’ own WiFi, who is on now, access points that stop answering, and the guests who came back.
Learn more →Calisto Dispatch
Calisto Ops
Requests and work orders, tasks assigned by who is free and near, templates and recurring work, the team and its contractors, routes by road, service levels and analytics, and the day worked from a phone with no signal.
Learn more →Calisto Desk
Calisto Ledger
Calisto Ops
Double-entry books set up your way, every Calisto app’s money posted to them, invoices and who owes, supplier bills read and matched, receipts as expenses, the bank reconciled, money held for others, and the statements your accountant files from.
Learn more →Calisto Navigator
Calisto Navigator
A portal with its own journey and messages, each client’s own records, unlimited clients signing in without passwords, and its own domain.
Learn more →Calisto Mail
Calisto Display
Calisto Display
Runs the TVs in a business: kitchen displays, pickup and now-serving boards, guest TVs, menu boards, signage and designed screens, with schedules, alerts and performance.
Learn more →Calisto Events
Included With Your Plans
Your Core app shows everything your Commerce and Ops plans turn on.
Learn more →Calisto Automations
Calisto Ops
Rules that start from your Calisto apps, a schedule or a date and act across them all, every app’s automatic messages as rules, sequences that follow up until a person acts, and every run on record.
Learn more →Core-Only Pricing →
For businesses that prefer not to pay a percentage.
Recommended for
The industries that run Coworking, and what each of them runs it for.
Coworking SpacesPlans & day passes
Memberships, day passes, credits, and events
Coworking Spaces on Calisto →Everything included in Calisto Coworking.
- Home: today’s meeting rooms, booths and event spaces and the visitors expected, by the clock, each opening its reservation or invitation
- Home counts Here Now, inquiries to answer, desks free now, day passes today, mail waiting, failed payments, drifting members, companies with an invoice overdue and walk-ins waiting; each opens its list on exactly those rows, and Home shows no money
- Today: the day at a glance with a card per department: rooms today, visitors, mail, events, sales, starting and leaving, who is working, maintenance and money
- Today’s reservations: today’s rooms checked in and out
- Close the Day: the day close over the café’s drawers
- A part of the day that could not be read shows as a dash, never a zero, while the rest stands
- Getting Started: places and floors, the floor plan, spaces and rates, plans, day passes, doors, payments, online reservations and the team, ticked from your own records
- Hot desks, dedicated desks, private offices, meeting rooms, phone booths, event rooms, shared areas, parking, lockers and mailboxes
- Places, floors and the spaces inside them, nested at any depth
- The floor plan: each floor drawn, and what you draw is bookable
- Rates by the hour, half-day, day and month, on the price table in each rate’s own currency
- Who may book each space (anyone, or members only) and what pays for it (a plan’s allowance, a pass or money)
- Free Now: the desks nobody holds at this moment
- Assigned: the dedicated desks, offices, parking and lockers plans hold, and for whom
- Equipment lent beside a desk or room, with Inventory
- Each space’s own page: its reservations, its settings and rates, and Book It
- A member’s reservations on their own Google Calendar or Outlook, synced both ways once they connect the account, with Calisto Mail
- Room Signs: a screen at each meeting room’s door with the meeting now, busy until when and the next booking, with Calisto Display
- Desks, rooms, booths, equipment and parking reserved as a list, a calendar, a map and a ledger, updated live when someone else changes one
- Paid by a plan’s allowance, a pass or money, as each space allows, with the price quoted before it is reserved
- Meeting extras such as coffee, lunch or a video kit, each its own line on the folio
- A reservation’s page: details, folio, credits used, messages, automated messages and the member who reserved it; Check In, Check Out, No-Show and Send Payment Link
- Reservations requested online answered Accept or Decline, also from the phone’s notification
- Website reservations: a space open to everyone and paid with money, paid in full online, confirmed at once or requested, as you set
- Cancellation policies and booking rules, and reservations nobody confirmed released by a rule you turn on
- Reservations brought in from your current software
- Plans for a shared area, a dedicated desk, a private office or a virtual office, all at once
- Billing monthly, quarterly or yearly, with a joining fee, and every price of every plan on every currency rail
- What’s included: meeting-room hours, desk days, guest passes and print pages, renewed each period
- Access zones: the floors and rooms a plan opens at the door, and at what hours
- Day passes for a day, a half-day or a few hours, in a shared area or with a room reserved, with a daily limit and guest WiFi
- Issued passes, who holds each and whether they came in; guest passes on a member’s allowance
- Anyone can buy a day pass online, and clients can cancel one, when you turn it on
- The space opens for members when its first plan or pass is published
- Inquiries: people asking about joining, over Calisto Deals’ records, with the waitlist for a full plan or office
- An inquiry’s page: call, text or email, claim, qualify or disqualify, its history, and Book a Tour or Start Their Plan
- Space tours: an Appointment with the team member who gives it; a prospect’s request accepted, declined or answered with another time
- Proposals for an office or a team, with Calisto Proposals, billed per proposal
- Agreements signed before a plan starts, with Calisto Sign
- Every member on one record: profile, membership, credits and what’s included, visits, waivers, freezes, onboarding, timeline, documents, reservations and mail
- Joining at the desk in one form, or on the website with the plan’s agreement signed first
- Members already running elsewhere brought in by import, with their company and what is left of their allowances
- Onboarding, and Starting & Leaving: who moves in and out in the next 30 days and what is left to do for each
- Waivers members signed, and the waiver library
- The member directory, for members who choose to join it, with their company, where a member messages another without seeing their address, with Calisto Navigator
- The member portal: reserve on the floor plan, pay, credits, print, visitors, mail and the community, installable as your own app with Calisto Navigator and built for the App Store and Google Play with Calisto Apps
- The community board, moderated by the team
- Drifting: members whose check-ins and reservations fall below their usual, with the drop and the windows you set
- Suspend, reinstate, pause door access, restore door access and issue a door code, each recorded with who did it
- Companies with their seats, rate per seat, account manager, invoice day and contract end
- The people each company pays for, and memberships shared under one primary member
- Per agreement: who pays for reservations beyond the allowance, whether contacts add and remove people, the plan new people join, and access while an invoice is overdue
- Invoices and usage: each invoice with every line’s person, reservation and building, with Calisto Ledger
- Company sign-in through the company’s own identity provider
- Each member’s credits this period, used and left, and every hour drawn and given back with what was charged beyond it
- Renewals charged on the agreed date, failed charges retried and members reminded on the days you choose
- Suspending and locking out a member whose payment failed is an Automations rule, off until you turn it on
- On a failed payment: Retry Now, Suspend, End Membership, Give Grace, Resolve or Waive
- Send Payment Link for a member turned away for what they owe
- Money cards withheld from anyone not allowed to see payments
- Check-In: the member’s standing, waiver, area and hours decide; Let Them In Anyway with a reason
- Here Now, every check-in with who or what checked them in, and Turned Away, each refusal with its reason
- A member signing in to WiFi is checked in for the day, and the guest sign-in page, with Calisto WiFi
- Visitors: expected, here and gone; invites with guest WiFi; a watchlist; identity verification
- New Visitor: here now or expected later, with when the visit ends and the doors and zones it opens
- Visitors still here past their visit marked, and their host told
- Walk-Ins: visitors waiting to be called up, with the honest wait, and the line on a lobby TV with Calisto Display
- Mail: each item logged with its carrier and tracking, the member emailed once, released against a signature or sent back with a reason
- Scan and Forward: a member asks from their portal, per item or for all their mail; the desk files the scan or forwards it, the member is emailed, and your price for each goes on their folio
- Maintenance: members’ requests, then work orders as a list, a board, a calendar and recurring work, with Calisto Dispatch
- Cleaning tasks with their checklist, opened after each reservation where a space is set to, with directions on the phone
- Occupancy sensors, with Calisto Access
- Printing: members print from any laptop or phone and release at the printer; pages from the plan first, the rest on their folio; a failed job printed again
- Retail: the café and counter with Calisto Shop’s register, cash drawer, X and Z reports, orders, payment schedules, products and stock
- Events: inquiries and proposals, planning, event day and rooms, with Calisto Events
- Community events with free registration or paid tickets and a waiting list, on the member portal’s Community page, with Calisto Events and Calisto Tickets
- Desk cases a cleaning or repair was raised from, with Calisto Desk
- Occupancy, members, revenue in each currency, credits and beyond the allowance, day passes, check-ins and team labor, by building and period
- Automations: every automatic act with its kind, its switch and its runs; confirmations and reminders on, anything acting against a member off until you turn it on
- Client messages in sequences, made and run from Automations
- Zapier, Make or any tool starts an automation at its own address, with Calisto Automations
- Grow Your Business: what the Pro Shop recommends for a coworking space of your size
- A phone tab bar: Today, Reservations, Check-Ins and Members, with More for the whole menu
- Check In with the camera, the member list, visitors and invites, and each member’s page on a phone
- Home, Today, Check-Ins, Visitors and Mail open with no signal on a device you keep Coworking on
- Inside the Calisto app: shortcuts to Today, Check In, New Reservation and Mail, and search across members, reservations, companies and spaces
- Notifications with Accept and Decline for a reservation request, and Check In for a member arriving or running late
- Team, with Calisto Workforce: people, schedule, shift requests, roles, certifications, pay, time off, invitations and screen sets
- Starting roles: community associate, mail and parcels, facilities associate, events host, membership sales, community manager and general manager
- One Settings page: General, Locations and Money, Threads, Reservations, Visitors, Payments, Printing, Retail and Data Custody
- Approvals for reservation requests, money waiting on a decision and members’ plan-change requests
- Devices: printers, card readers and payment terminals paired to a station
- Data Custody, for the owner: where your data lives, its database, storage, the models that read it, keys, activity and export
Questions about Calisto Coworking
Coworking spaces and flexible offices, and any business that sells workspace, like a hotel renting its lobby or its meeting rooms for the day, or a building letting private offices.
No. Every way a space sells is on at once, as your own settings: a plan for a shared area or for a desk or office of its own, meeting rooms included as monthly hours or reserved and paid, a day pass for the shared area, and a paid time slot in a room. You decide what pays for each space.
Yes. A plan can admit a member to a shared area, hold a dedicated desk or a private office for its term, or both. A held desk is out of the reservable floor for as long as the plan runs, and the Assigned list shows who holds what.
A plan can include meeting-room hours each month. A reservation beyond them uses what is left and charges the rest, or charges the whole reservation, as you set. Extras such as coffee or a screen are each their own line on the folio, even when the plan’s hours pay for the room.
Yes. A company’s agreement sets its seats, the rate per seat, its invoice day and the plan new people join. Its people stay members with their own door, credits and history, and its contacts can add and remove their people from their portal.
Yes. Members reserve desks, rooms, equipment and parking from their own portal, with Navigator, and see the price before they reserve. The portal installs on their phone as your own app, and with Apps it is built for the App Store and Google Play. A reservation nobody confirms can be released by a rule you turn on.
Yes. The member’s standing, waiver, areas and hours decide at the door: around the clock for one plan, business hours for another. Every check-in and every refusal is recorded, and the front desk can let someone in anyway, with a reason.
Yes. The business address is a plan you sell, and mail that arrives for members is logged, the member emailed, and released against the signature of whoever collects it. A member can ask for an item to be scanned or forwarded, or set that for all their mail, and your price for each goes on their folio.
Yes. Retail inside Coworking is Calisto Shop’s in-person side: the register, the cash drawer with its X and Z reports, orders, payment schedules, products and stock. Members’ printing comes from their plan’s pages first, the rest on their folio.
Coworking is included with a Calisto Commerce or Ops plan, or bought on its own per business. The pricing section on this page reads the live catalog and is the authority. The apps Coworking opens into, such as Threads, Dial, Proposals and Sign, are priced in their own apps.
