Sell the date, run the event and settle the show.
One app for every event you run, from the first call about a date to the night’s settlement, whether you run the venue, promote the show or rent out the gear.
Everything an event business does with an event, in order
From the inquiry that asks for the date to the settlement that closes the show.
Your Day
Home, and one event followed from the inquiry to the settlement.
Sell
Inquiries, holds, open dates, proposals, sponsors and booths.
Shows
Quotes to acts, tours, advances, tickets and settlements.
Plan
The event’s page, function sheets, event staff, tasks and projects.
Event Day
Run of show, gates, box office, bars and Event Control.
Venue and Gear
Rooms, upkeep, inspections, members and the gear you rent out.
Communication
Conversations with clients, acts and vendors, and calls to your numbers.
Pricing
The plans event businesses buy.
One event, from the inquiry to the settlement
What sales, production and the floor do with it, screen by screen.
Every morning · Home
Home opens on today: rooms booked, events on, gear going out and due back. Then inquiries waiting, holds running out, open shifts, settlements to pay and work orders due.
Good morning
Today: the rooms and shows on, the gear going out and coming back, and what is waiting on you.
The inquiry · A hold
An inquiry is a lead on your pipeline, with Deals. Hold a Date puts it in line on its room, first or second, held until the day you set.
Calendar
Every room’s dates: what is confirmed, the holds in line behind it, and the dates you can offer.
| Date | Room | Held For | Place | In Line | First Hold | Held Until | Extended | Guests | Total |
|---|---|---|---|---|---|---|---|---|---|
| 11-22 | Hall A | Northern Robotics ExpoHall A | 1 | 3 | Northern Robotics Expo | 11-13 | 1 | 4,200 | $186,400 |
| 11-22 | Hall A | Ontario Dental CongressHall A | 2 | 3 | Northern Robotics Expo | 11-16 | 1 | 2,800 | $142,750 |
| 11-22 | Hall A | Great Lakes Craft Beer ShowHall A | 3 | 3 | Northern Robotics Expo | 11-19 | 2 | 3,500 | $98,600 |
| 11-29 | Ballroom | Okafor–Lindqvist weddingBallroom | 1 | 2 | Okafor–Lindqvist wedding | 11-15 | 2 | 260 | $38,900 |
| 11-29 | Ballroom | TechNorth Awards GalaBallroom | 2 | 2 | Okafor–Lindqvist wedding | 11-18 | 1 | 480 | $61,200 |
| 12-06 | Meeting Room 204 | Maple Leaf Insurers offsiteMeeting Room 204 | 1 | 1 | Maple Leaf Insurers offsite | 11-20 | 1 | 40 | $6,850 |
| 12-13 | Hall B | Toronto Home & Garden ShowHall B | 1 | 1 | Toronto Home & Garden Show | 11-24 | 1 | 6,100 | $214,300 |
The sale · Proposal and deposit
The client opens the quote, the contract and the payment schedule on one link, with Proposals and Sign. Accepting it confirms the hire.
The act · A quote
For a show, the act gets a quote with the deal terms, the ticket scaling and the budget. The act signs it, and a counter is a new version.
Ruta Norte · Foro Altavoz Awaiting Answer
Deal
| Tier | Price | Capacity | Sold |
|---|---|---|---|
| General | $650 | 1,800 | 1,520 |
| Preferente | $950 | 900 | 760 |
| VIP | $1,800 | 300 | 240 |
| Palco | $2,400 | 60 | 48 |
Versions
Each version of the terms on this deal. The primary is the deal’s figure.
The weeks before · Function sheet and advance
The client signs the function sheet with the setup, the menu and the timings. The act’s agent answers the advance through a link: rider, travel, setlist.
Function Sheets
Function Sheet
- Event name
- Lançamento Verão Aurora Cosméticos
- Starts
- 26/11/2026 19:30
- Room
- Mezanino
- Client contact
- Beatriz Lacerda
- Attendees
- 220
- Room setup
- Coquetel em pé
- Setup details
- Bistrôs altos, palco baixo, parede de LED
- Menu
- Volantes, 8 salgados e 4 doces; 30 veganos
- A/V
- Dois microfones sem fio, telão, DJ
- Staffing
- 2 maîtres, 12 garçons, 3 bartenders
| Act · Show | Question | Answer | Status |
|---|---|---|---|
| Banda Céu de Lata · Palco PrincipalHorário de chegada da van? | Horário de chegada da van? | 14:30, doca lateral | Answered |
| Banda Céu de Lata · Palco PrincipalSetlist final | Setlist final | 18 músicas, 95 min | Answered |
| MC Joana Prado · Palco PrincipalRider de camarim | Rider de camarim | Asked 09/11 | Waiting |
| Os Navegantes · TerraçoQuantos acompanhantes na lista? | Quantos acompanhantes na lista? | 6 nomes enviados | Answered |
| Os Navegantes · TerraçoPrecisam de bateria da casa? | Precisam de bateria da casa? | Asked 09/11 | Waiting |
On the day · Run of show
The day sheet and the run of show open on a phone, with no signal once Events is kept on it. Gates scan tickets and passes, and incidents are logged as they happen.
Adding a cue needs a signal. Start, Done and Running Late are kept on this device until it returns.
After the show · The settlement
The settlement sets the real ticket sales and costs against the deal. The act opens the statement through its own link and can question a line.
ST-0142 · Ayra Kola, Night Two Approved
The accepted offer ₦25,000,000 versus 80% · Net of expenses
| Type | Description | Direction | Amount |
|---|---|---|---|
| Earning | Versus: 80% of net of expenses80% · ₦47,300,000 | Owed to payee | ₦37,840,000 |
| Merchandise | Merch split85% · ₦4,200,000 | Owed to payee | ₦3,570,000 |
| Advance | Deposit paid on signing | Deducted | −₦12,500,000 |
| Expense | Hotel and ground transport | Deducted | −₦1,860,000 |
| Tax | Withholding tax5% · ₦37,840,000 | Deducted | −₦1,892,000 |
| Expense | Backline beyond the rider | Deducted | −₦640,000 |
Good morning
Today: the rooms and shows on, the gear going out and coming back, and what is waiting on you.
Sell the date, the room, the sponsorship and the booth
Every inquiry is a lead on your pipeline, its stages named in your own words, with Deals, and one below the day’s minimum spend is flagged. Each date keeps its line of holds on every room, at every venue.
Inquiries
Every inquiry to a booked date, and the visits, deposits and commission on the way
Holds and Open Dates
Move a hold up the line, challenge the holds ahead, extend or release it. An Open Dates link shows a promoter your dates and takes their hold request.
Calendar
Every room’s dates: what is confirmed, the holds in line behind it, and the dates you can offer.
Share Avails
What This Link AllowsView onlyThey see which dates are free, held or booked.May request a holdThey see the calendar and can ask you to hold a date that is not booked.Hold Requests
Live Links
Book the act and settle the show on real sales
A quote to the act carries the deal: a guarantee, a share of the gross or the net, versus, door, bonuses and withholding, with the ticket scaling and the budget. The act signs it on its proposal.
Coral Static · Harbourline Arena Awaiting Answer
Withholding $61,328.66 · the artist receives $551,957.98 · Break-even $816,860.47 (68.74% of capacity)
Versus: the artist is paid the greater of the guarantee and the percentage.
Tours
Advances
Every tour, date by date
| Tour | Date | Venue | Where | Fee | Status |
|---|---|---|---|---|---|
| Gira Faro Norte | 24/11 | Foro Altavoz | Av. Insurgentes Sur 1820, Ciudad de México | $420,000 | Confirmed |
| Gira Faro Norte | 26/11 | Teatro Degollado | Belén s/n, Centro, Guadalajara | $360,000 | Confirmed |
| Gira Faro Norte | 28/11 | Auditorio Fundidora | Av. Fundidora 501, Monterrey | $455,000 | Confirmed |
| Gira Faro Norte | 01/12 | Teatro de la Ciudad | Av. Reforma 12, Puebla | $280,000 | Quote |
| Gira Faro Norte | 03/12 | Foro Bajío | Blvd. Adolfo López Mateos 3000, León | $260,000 | Quote |
| Noches de Patio | 10/12 | Foro Altavoz | Av. Insurgentes Sur 1820, Ciudad de México | $185,000 | Confirmed |
One deal with a leg per city and date. Each leg becomes its own show and is settled on its own.
Advances
Advances
Each engagement’s day: where, when to arrive, setup, doors and the start
Riders, technical riders, travel, setlists and venue manifests, answered by the act’s agent through a link, with every open question counted.
Tickets and Seating
Mar de Fondo en La Vega Ticketed Confirmed
| Name | Kind | Price | Capacity | Sold | Fees | Status |
|---|---|---|---|---|---|---|
| Pista | Paid | 55,00 € | 18.000 | 16.412 | Pass to buyer | Selling |
| Tribuna Este | Paid | 75,00 € | 8500 | 8500 | Pass to buyer | Sold out |
| Tribuna Oeste | Paid | 82,00 € | 7200 | 6930 | Pass to buyer | Selling |
| Fondo Norte | Paid | 49,00 € | 6000 | 4980 | Absorb | Selling |
| Palco VIP | Paid | 240,00 € | 320 | 291 | Absorb | Selling |
| Preventa Socios | Paid | 45,00 € | 4000 | 4000 | Absorb | Hidden |
Seat Assignment
- Available
- Held / assigned
- Occupied
- Unavailable
Ticket types, zones and seating plans edited on the event, on the same screens Tickets sells them from.
Settlements and Tonight’s P&L
Velvet Coyote · Album Release Show Ticketed Done
Settlements
This event settled on its actual box office, its expenses and every share.
| Payee | Settles | Status | Balance Due |
|---|---|---|---|
| Velvet Coyote | Album Release Show | Approved | $14,812.50 |
| Hill Country Sound Co. | Album Release Show | Paid | $2,850.00 |
| Part | Line | So far | Plan | Currency |
|---|---|---|---|---|
| Income | Tickets | $22,260.00 | $21,000.00 | USD |
| Income | Sponsors | $2,500.00 | $2,500.00 | USD |
| Income | Booths | $1,200.00 | $1,000.00 | USD |
| Costs | Sound and lights | $2,850.00 | $3,000.00 | USD |
| Costs | Security | $1,400.00 | $1,200.00 | USD |
| Costs | Marketing | $1,100.00 | $1,500.00 | USD |
| Costs | Artist payout | $14,812.50 | $12,000.00 | USD |
| Net | Net | $5,797.50 | $6,800.00 | USD |
Publish Results
Put this show’s results on Calisto World and Local, where anyone can see them. You choose which figures go.
Figures to PublishTickets Sold · 742Gross · $22,260.00Percent Sold · 98.9%Capacity · 750Publish ResultsActual ticket sales and every real cost against the deal, each act’s payout, and tonight’s P&L. Publish the figures you choose on Calisto World’s Box Office.
Plan every event on its own page
A ticketed event opens on its tickets, offer, advance and run of show; a private one on its function sheet, bookings and payments. The main button is always the next step: confirm, put on sale, open the door, settle.
Bruna Telles · Turnê Maré Alta Ticketed Confirmed
Details
Changed here, the count moves the bookings, their totals and invoices, the function sheet and the prep list with it, and the change is recorded in History.The Next One
Start the next event from this one. The rooms, setup, menu, AV and dietary notes come with it, each room held for the new date and priced today.
Function Sheets and Packages
Setup, menu, timings and dietary notes, signed by the client with Sign. A per-guest package writes the prep list, the load list and the tray labels, and moves with the guest count.
Function Sheets
Every event at the venue and its function sheet: setup, menu, AV and staffing for the day.
Event Staff
Shifts by event, post, zone and day, published to your team, with the event roster of staff, event workers and volunteers, and a pass on the shift.
Event Staff
Every shift your events need filled, by day, department and zone: who is on each, who has checked in, and the gaps.
| From | To | Department | Zone | Role | Who | Coverage |
|---|---|---|---|---|---|---|
| 16:30 | 23:30 | Seguridad | Tribuna Este | Vigilante | Raúl Medina | Checked in |
| 16:30 | 23:30 | Seguridad | Tribuna Este | Vigilante | Inés Carmona | Checked in |
| 17:00 | 23:00 | Atención | Puerta 3 | Acomodador | Diego Soler | Checked in |
| 17:00 | 23:00 | Hospitalidad | Palcos VIP | Azafata | Lucía Prieto | Filled |
| 17:30 | 23:30 | Sanidad | Fondo Norte | Socorrista | Unassigned | Open |
| 16:30 | 23:30 | Seguridad | Tribuna Este | Vigilante | Unassigned | Open |
Tasks and Projects
Your own to-dos as a list, board, calendar or timeline. Work delivered over weeks, a production or a fit-out, is a project with Velocity.
Tasks
Main Stage Build · Eko Waves 2026 In progress
| Milestone | Target | Status | Payments Due On It |
|---|---|---|---|
| Site Survey and Load Plan Signed Off | 15/10 | Completed | ₦4,800,000 |
| Steel Delivered to the Grounds | 01/11 | Completed | ₦12,500,000 |
| Main Stage Roof Up | 14/11 | In progress | ₦9,600,000 |
| Power and Lighting Rig Tested | 19/11 | Delayed | ₦6,200,000 |
| Structural Sign-Off | 22/11 | Not started | ₦3,500,000 |
Templates and Files
Start an event from your templates or from the last one. A permit, a rider or a photo shared from a phone is filed in the event’s folder.
Event Templates
Reusable event templates that pre-fill structure for new events.
| Template | Description |
|---|---|
| Two-day conference | Plenary in Hall A, six breakouts, lunch both days and an evening reception |
| Trade show, three days | Hall B booths, exhibitor move-in the day before, badge pickup at the north doors |
| Gala dinner | Ballroom rounds of ten, plated three courses, stage and dance floor |
| Product launch | Hall A theatre style, keynote stage, press room in 204 |
| Association AGM | Ballroom classroom style, voting cards, coffee break at 10:30 |
Maple Robotics Partner Summit Private Confirmed
| File | Added |
|---|---|
| Fire marshal occupancy permit, Hall B.pdf | 11-08 11:05 |
| Keynote technical rider.pdf | 11-07 16:42 |
| Loading dock, delivery window.jpg | 11-07 08:17 |
| Registration desk setup.jpg | 11-06 14:30 |
| Certificate of insurance, Maple Robotics.pdf | 11-04 10:12 |
Function Sheets
Every event at the venue and its function sheet: setup, menu, AV and staffing for the day.
Open the door, run the show and pour the drinks
On a phone, the run of show shows the cue running now and the next one, started and done with a swipe, on the venue’s clock. The day sheet, the door and the event’s page open with no signal.
Run of Show
Every cue of the show in order: when, how long, where, who runs it and where it stands.
| Time | Min | Cue | Event | Stage | Department | Who | Status |
|---|---|---|---|---|---|---|---|
| 17:30 | 30 | Doors open | Kairo: The Tides Tour | Arena Floor | Front of House | Mia Thornton | Done |
| 18:15 | 40 | Support: Ash & Reed on stage | Kairo: The Tides Tour | Arena Floor | Stage | Liam Barker | Done |
| 18:55 | 30 | Changeover | Kairo: The Tides Tour | Arena Floor | Stage | Liam Barker | Done |
| 19:25 | 5 | House lights down | Kairo: The Tides Tour | Arena Floor | Lighting | Priya Nair | Running |
| 19:30 | 95 | Kairo on stage | Kairo: The Tides Tour | Arena Floor | Stage | Liam Barker | Pending |
| 21:05 | 10 | Encore, pyro on the last chorusWaiting on the fire officer’s sign-off | Kairo: The Tides Tour | Arena Floor | Special Effects | Jordan Ellis | Blocked |
| 21:15 | 15 | House lights up, egress | Kairo: The Tides Tour | Arena Floor | Security | Tom Whitcombe | Pending |
Gates and Accreditation
Scan tickets and passes at each gate, with VIP entry, parking, the banned list and guest registration. A credential requested goes for approval and is collected by scan.
Box Office and Bars
Walk-ins at the window served in turn, with the line on a lobby screen. Bars and stands ring up drinks and merch, and cashless wristbands pay at the till.
Event Control
Incidents answered and resolved, including those texted to your number by someone at the event, the logbook, floor dispatch, rigging, power and each event’s safety file.
Vendors
Order what your pitch needs. You pay for it on the invoice it raises.
Ponto de energia 32AR$ 380,00 · Até 7 kW1Mesa dobrávelR$ 45,00 · 1,80 m2Order and PayEach trader’s pitch, load-in, pass and insurance, on their own link, where they order services like power or furniture and pay.
Keep the venue and the gear ready between events
Rooms, halls and stages with their setups and minimum spends, suites and boxes on a season lease, and members on their plans, with Registry. Each room set up, taken down or turned around is a task, worked on a phone.
Maintenance and Inspections
Work orders and requests, with Dispatch. Recurring maintenance, the building’s equipment, routine checks, findings, drills and permits, with Assure.
Work Orders
Requests broken into schedulable field work
| Work order | Priority | Status | Due | Assignee |
|---|---|---|---|---|
| Escalator 2 stopping between floorsHall A concourse · Assure | Critical | In progress | Today | Dave Kowalski |
| Leak above the Ballroom service doorBallroom · Client | High | Assigned | Today | Samira Haddad |
| Replace dimmer rack fuse, house lightsHall B · Event | High | Open | 11-11 | Unassigned |
| Quarterly fire alarm testEvery hall · Assure | Medium | Assigned | 11-13 | Northshore Fire Ltd |
| Rehang room sign, Meeting Room 204Meeting Room 204 · Team | Low | Open | 11-15 | Ken Liu |
| HVAC filter change, rooftop unit 3Plant room · Assure | Medium | Awaiting Approval | 11-16 | Unassigned |
Rentals
Products, kits and units rented out on the Rentals side, scanned out and in, a whole case checked at once by its RFID tags.
Pickups & Returns
7 of 8 here · 1 missing · 1 not expected · 8 tags read
Missing
Line array top, LA-12 #4E200 3417 A0C4Here
Line array top, LA-12 #1E200 3417 A0C1Line array top, LA-12 #2E200 3417 A0C2Line array top, LA-12 #3E200 3417 A0C3Subwoofer, SB-18 #4E200 3417 B114Amplifier rack, 4-chE200 3417 C051Rigging frame, LA-12E200 3417 D009Speakon loom, 25 mE200 3417 F220Not Expected
Wireless mic, Ch 6E200 3417 G706Sub-Rentals and Downtime
Gear rented in from partners counts as stock for its dates, and a unit in for repair is out of the count every day it is down.
Sub-Rentals
Units rented from partners to cover shortages
| Ref | Supplier | Asset | Qty | Cost | Quoted | Margin | Status |
|---|---|---|---|---|---|---|---|
| SR-0412 | Eventos Albufera | Carpa 10 × 20 m | 1 | 1450 € | 2300 € | 850 € | Received |
| SR-0413 | Mobiliario Levante | Silla Crossback | 120 | 360 € | 720 € | 360 € | Confirmed |
| SR-0414 | Iluminación Saler | Guirnalda LED 20 m | 8 | 160 € | 320 € | 160 € | Confirmed |
| SR-0415 | Generadores Turia Sur | Generador 60 kVA | 1 | 540 € | 890 € | 350 € | Requested |
| SR-0409 | Eventos Albufera | Pista de baile 6 × 6 m | 1 | 420 € | 700 € | 280 € | Returned |
Downtime
| Unit | Why | From | Until | Status |
|---|---|---|---|---|
| Generador 45 kVA #2 | In repair | 8/11 | 13/11 | Down now |
| Carpa 6 × 12 m #3 | Damaged | 9/11 | 16/11 | Down now |
| Calefactor de terraza #7 | Awaiting inspection | 12/11 | 14/11 | Planned |
| Pista de baile 4 × 4 m | In maintenance | 15/11 | 17/11 | Planned |
| Furgoneta 3,5 t | Papers expired | 1/11 | 6/11 | Back in service |
Reports
Venue pace, revenue year on year, room use, show results, volunteer hours and event staffing, and the pipeline forecast with Deals, every figure per currency.
Pace
Booked dates this year against last, month by month: bookings, guests and revenue.
Bookings by month: this year and last
| Month | Bookings | Guests | Revenue | Bookings Last Year | Guests Last Year | Revenue Last Year |
|---|---|---|---|---|---|---|
| 11/2026 | 26 | 8130 | 192 600 € | 21 | 6340 | 147 200 € |
| 10/2026 | 24 | 7410 | 178 900 € | 19 | 5870 | 133 400 € |
| 09/2026 | 19 | 6020 | 141 300 € | 20 | 6150 | 138 700 € |
| 08/2026 | 22 | 6890 | 162 500 € | 18 | 5480 | 129 800 € |
| 07/2026 | 17 | 5240 | 118 200 € | 15 | 4610 | 101 900 € |
| 06/2026 | 14 | 4180 | 96 400 € | 11 | 3320 | 78 100 € |
Every conversation with clients, acts and vendors, beside the event
Conversations with clients, acts, vendors and sponsors on WhatsApp, text, web chat and shared mailboxes arrive in Threads, and calls to your numbers ring in Dial, each its own app at its own price.
Threads
Every message with a client, an act, a vendor or a sponsor, on WhatsApp, text, web chat or a shared mailbox, in one conversation.
Dial
Calls to your numbers ring on a desk or a phone.
Quotes
Quotes to acts: the deal, the ticket scaling and the budget, sent as a proposal the act signs.
| Proposal | Deal | Status | Value | Sent | Valid Until |
|---|---|---|---|---|---|
| Ruido Blanco · Foro Altavoz | Garantía contra 80% neto | Changes Asked | $420,000 | 07/11 | 21/11 |
| Las Lunas · Patio Norte | Garantía | Awaiting Answer | $185,000 | 08/11 | 15/11 |
| DJ Kobalto · Salón Cristal | Garantía más 15% bruto | Awaiting Answer | $96,000 | 09/11 | 23/11 |
| Mar de Fondo · gira de primavera | Tres fechas, garantía contra 75% neto | Accepted | $1,260,000 | 01/11 | 01/12 |
| Nadia Ferrer · Foro Altavoz | Puerta, 85% neto | Accepted | Door deal | 29/10 | 28/11 |
| Los Vagos del Sur · Patio Norte | Garantía | Declined | $140,000 | 26/10 | 09/11 |
Incidents by Text
Turn on the rule for the number people text at your events, and each text becomes an incident on the event on today. Your admins are told, at once when it is serious.
Every channel, one connection.
The ticketing platforms and venue marketplaces your events are sold on.
- Eventbrite
- Peerspace
- Bandsintown
- Dice
- Eventim
- Fever
- Quicket
- Songkick
- Splacer
- VenueScanner
Where Events touches everything else.
1 of these 8 connections is in your plan today; the others are their own apps.
Tickets
Tickets sells each show’s tickets; their holders are scanned at Events’ Gates, and a settlement reads the actual sales.
Deals
An inquiry is a Deals lead on Events’ own pipeline, and Hold a Date puts it in line on a room.
Proposals
A client’s quote, contract and payment schedule, and a quote to an act, go out as a Proposal on one link.
Sign
The act’s performance agreement and the client’s function sheet are signed in Sign.
Bookings
Events’ Rentals area is the Rentals side, whole: products, kits, units, scans out and in, deliveries, sub-rentals and downtime on the same records.
Dispatch
The venue’s work orders and requests, and every room set up, taken down or turned around, are Dispatch tasks worked from Events.
Assure
Routine checks, inspections, findings, drills, permits and recurring maintenance for the venue, and each event’s safety file, are Assure’s.
Workforce
Event Staff are Workforce shifts naming the event and its post, and Events’ Team is Workforce’s people, roles and schedule.
No setup cost. Pay when you start using.
Sell, run and settle every event.
Included With Your Plans
Your Core app shows everything your Commerce and Ops plans turn on.
Recommended for you
Works well together.
Calisto Tickets
Calisto Commerce
Ticketed events with seat assignment, QR check-in, wallet passes, waivers, livestream access, and pricing seasons.
Learn more →Calisto Deals
Calisto Commerce
The CRM: leads routed and claimed, a pipeline on your own stages, quotes as versions and the contracts they become, people and companies, the day’s follow-ups, the handoff after the sale, commissions and the forecast.
Learn more →Calisto Proposals
Calisto Commerce
Designed proposals priced by a quote from your catalog, sent by email, text, WhatsApp or a link, then chosen, accepted, signed and paid on one link, with follow-up, change orders and analytics.
Learn more →Calisto Sign
Calisto Commerce
Envelopes of one or many documents, sent to each signer in order, checked, chased until everyone signs, and sealed with a certificate anyone can verify.
Learn more →Calisto Bookings
Calisto Dispatch
Calisto Ops
Requests and work orders, tasks assigned by who is free and near, templates and recurring work, the team and its contractors, routes by road, service levels and analytics, and the day worked from a phone with no signal.
Learn more →Calisto Assure
Calisto Ops
Inspections and checklists on any phone, findings fixed and verified, certificates and reports issued to clients, safety incidents, credentials and maintenance kept in date.
Learn more →Calisto Workforce
Calisto Ops
The schedule built from what is booked and when people can work, clock-in on any phone or a shared tablet, time off and timesheets signed off once, a pay report for your payroll and payslips back, labor rules, the team and hiring from your careers page.
Learn more →Core-Only Pricing →
For businesses that prefer not to pay a percentage.
Recommended for
The industries that run Events, and what each of them runs it for.
Live Music & FestivalsHolds & date management
Holds, confirmed dates, and the production calendar
Live Music & Festivals on Calisto →Venue ManagementPackages & catering
Room hire, catering, AV, and staffing in one catalog
Venue Management on Calisto →Stadiums & ArenasFixtures & bookings calendar
The pitch, the arena floor and every box on one calendar
Stadiums & Arenas on Calisto →Event & Production RentalsRental items & packages
Audio, lighting, staging, and packages in one catalog
Event & Production Rentals on Calisto →Everything included in Calisto Events.
- Today by the clock: rooms booked today, events on today, gear going out and gear due back
- The next seven days, inquiries waiting, holds running out, function sheets to agree, open shifts, settlements to pay, walk-ins waiting and late returns
- The venue’s work orders due, open requests and inspections due today
- On a phone, a Tonight card when an event is on: Open the Door, Run of Show and Day Sheet
- A read that fails says Data unavailable on its own tile, never a zero
- One page on your pipeline, on Events’ stage words, with Deals
- An inquiry below the business’s minimum spend for its day is flagged
- The inquiry list, with Start from Their Last Event
- Site visits: the prospect, the host, the hire it is about, the rooms it shows and what came of it, on the host’s calendar
- Deposits and commission owed on each hire
- Invoices with Ledger, scoped to what Events bills, with New Invoice on a booking
- Every date at every venue in a month: holds, confirmed, overlaps and the kitchen’s covers
- The line of holds on each room and date: move to first, move in line, challenge, extend, confirm and release
- A held date lapses on its own day, and the client and the owner are told
- Open Dates: a shareable link where a promoter sees your dates and asks for a hold, with Accept and Decline on the push
- Hold a Date from anywhere in the app
- Proposals to clients for their events: the quote, the contract and the payment schedule on one link, with Proposals and Sign
- The payment schedule and its deposits on each hire, in the hire’s own currency
- Minimum spends from the venue price book, prefilled on the event’s quote, and any shortfall charged when it is settled
- Hire charges, location rates, room setup rates and cancellation terms
- Collect the Balance: once a private event ends, each booking’s pay link as a code the client scans before they leave
- Figures withheld from whoever may not see them read Not shared with you
- A quote to the act with the deal terms: guarantee, a share of the gross or the net, versus, door, bonuses, expenses and withholding
- The ticket scaling and the budget on the same quote
- Signed by the act on its proposal; a counter is a new version and the one it answers is declined
- A tour as one deal with a leg per city and date, each leg its own show
- A second offer to the same act is another version on the same deal, with the act’s agent copied
- Sponsors, sponsor tiers and what you sell sponsors, each placement with its price and its sale
- Each agreement’s deliverables by date, at which event, who delivers them and the proof, with Dispatch
- Sponsor reports, promised against delivered, shared with the sponsor through a link
- Booths on the event’s floor plan, available, held or sold from their sale, and exhibitor badges
- Every event, ticketed or private, with seasons, multi-day events and VIP events; New Event, Import and Export
- Each event’s own page: a ticketed event’s tickets, offer and settlement, advance, run of show, bars and stands, crew, vendors, safety, floor plan, files and history
- A private event’s function sheet, bookings and payments, run of show, floor plan, vendors, crew, safety, files and history
- The main button is the next step: confirm, put on sale or send the function sheet, open the door or open run of show, settle or send the final invoice
- Details edited in place, the guest count moving the bookings, invoices, function sheet and prep list with it
- The next one starts the next event from this one
- Files: everything filed under the event, with an upload
- Event templates and event packages priced per guest
- The same event screens in Stays’ Meetings & Events, Dine’s Events, Experiences’ Events and Golf’s Functions
- A function sheet per event with the setup, the menu, the timings, the A/V and dietary notes, sent for signature with Sign
- Its status confirms or calls off its event
- The date held until a day you set, and an event package per guest
- The prep list and the load list written from the package, and tray labels printed
- On the floor, changeovers, the equipment pull, load in and out, and documents
- Function sheet templates
- The advance, answered by the act’s agent through a link, with questions to agents and the open questions counted
- Riders, technical riders, tours, travel, setlists, venue manifests and show tasks
- The shifts on each event by day, department, zone, pay basis and engagement; Publish Shifts; Applied to Work
- The event roster: who each person is to each event, staff, event worker or volunteer, with waivers by engagement
- Event roles, each open to anyone or only to some engagements
- A staff pass issued with the shift, scanned to clock in
- A person on a post asks for supplies or says their relief is late
- Your own to-dos as a list, board, calendar or timeline; a task given to someone is in their day in Today
- Projects with milestones, hours, costs and billing, by status, owner, type and client, with Velocity
- The day sheet, run of show, load-in, show run, load list, wrap, stages, exhibitors, vendors, program, agenda and speakers
- On a phone, the cue running now and the next one, Start and Done by a swipe, Running Late and Add Cue, on the venue’s clock
- The load list: each event’s gear out and back, with what is not back flagged
- Vendors: each trader’s pitch, load-in, areas, pass and insurance certificate, through their own link
- Vendor services: what a trader or exhibitor orders for their pitch on their link (power, furniture, internet), paid with their pitch
- The door: the scanner and the live board in one view, with the report and arrivals
- Crowd flow, zones, VIP entry, parking and check-in rules
- Accreditation: a credential requested goes for approval and is collected by scan
- The banned list, read by whom the owner clears
- Guest registration: who registers, what each person gives, completed at the desk with a document scan and a signature
- The walk-in line at the window, served in turn, with a lobby screen and Pair a TV
- Invitations: named guests invited to an event and what became of each, each batch sent with Campaigns
- Bars and stands ring up drinks and merch from your Dine menu and Shop products, each stand selling its own list
- Cashless wristbands spent at the till, and money left on a band paid online returned when its refund window closes
- A gift card sold and a custom amount rung up, with a note on the sale and on each line
- Incidents: respond, resolve and open a work order with Dispatch, with a photo from a phone
- Incidents texted to your number by someone at the event, each on the event on today, the sender answered in Threads
- The logbook and floor dispatch
- The safety file: each event’s permits, checks and documents, with Assure and Depot
- Rigging with each point’s rated load, power, and A/V and lighting
- A settlement statement per show from its accepted quote: actual ticket sales and every real cost, per expense category or supplier bill
- Each act’s payout, and a statement shared through a link where a line can be questioned
- Tonight’s P&L: every accepted quote’s payout over the live sales, with food and labor among the costs
- Publish Results: the figures you choose from a settled show (tickets sold, capacity, percent sold, gross) on Calisto World’s and Local’s Box Office, only while the owner allows it, and removed when you unpublish
- Locations, rooms, halls and stages, space setups, minimums, vendors and room blocks
- A room sign at each door, paired to its screen
- Suites and boxes on a season lease, and season allowances, with Registry
- Seating plans, zones and seat QR codes
- Set up and take down, and turnovers between bookings, each a task with Dispatch, worked on a phone with its checklist, photos and parts
- Maintenance: requests, work orders as a list, board or calendar, and recurring work orders, with Dispatch
- Recurring maintenance, the building’s equipment, service history and readings, with Assure; heating and cooling sensors with Signal
- Inspections: sign-off, routine checks, inspections, findings, corrective actions, drills, permits and licenses, and checklists, with Assure
- Members, plans, billing, pricing, what is included, access zones, dues, renewals and failed payments, with Registry
- The Rentals side, whole: pickups and returns, late returns, photo checks and damage
- Orders, quotes, the planner and reports
- Deliveries, picking and the order board
- Products, kits, units, maintenance, sub-rentals and downtime
- Check Contents: a case or a rental read at once from its RFID tags, showing what is here, missing or not expected; a case’s page lists what it holds
- Rental periods, rates, rental terms, availability rules, deposits, damage waivers, agreements, inspections, the damage price list, waivers, pickup and return places and delivery zones
- The ticketing platforms and venue marketplaces your events are sold on, connected once, with Sync
- Distribution per event, status, errors, logs and the orders and reservations they send
- Venue pace, venue benchmarks, revenue year on year, location performance, room use and show results
- Volunteer hours, event staffing and guest registration
- Published Results: the acts that sold most in your cities, from what businesses published on Calisto World
- The pipeline forecast, lost business, lead sources and sales performance, with Deals
- The register’s reports: sales by category, voids and free items, reconciliation, sales by time of day, tips, transactions, product margins, ABC analysis and staff sales
- The Rentals side’s reports
- Custom reports, and any report emailed on a schedule; every figure per currency
- A function sheet signed, an advance answered, a vendor’s insurance received, a hold running out and a question on a statement, each opening its record
- Alert the team when a venue date frees up, tell ticket holders when a show’s time or gate changes, and turn texts to a number into incidents
- A confirmation to a client who books a room online, a reply to one who asks for a date, the team told an hour before load-in, of a late client, a no-show or a room booked twice, the no-show fee charged, the held dates confirmed when a proposal is accepted, a confirmed hire sent to Orderflow and bookings nobody confirmed released
- Every rule switched on or off in Automations
- Team: people, schedule, shift requests, roles, certifications, pay, time off, invitations and screen sets, with Workforce
- Business, design, sign-in, API keys, notifications and this device
- Locations with their zones, currencies, taxes and deposits
- Business messages: conversations, lines, business hours, replies, shared mailboxes and who answers
- What each show needs, booking rules, approvals, production services, vendor services and their prices, bars and stands, and the kitchen’s covers a day
- Waivers, devices (printers, card readers, scales, RFID readers and signing units) and data custody
- Tabs: Home, Calendar, Day Sheets and Gates
- Shortcuts to Events, Calendar, Gates, Pickups & Returns and Maintenance
- Home, Gates, Pickups & Returns, Day Sheets, each event’s page and each venue task open with no signal
- A rider, a permit or a photo shared from a phone filed in an event’s folder
- Search across bookings, holds, events, function sheets, inquiries, quotes, proposals and statements
- What the Pro Shop recommends for your sector at your size, each app set up or opened from here
- Campaigns, with Campaigns
- Cart Recovery: ticket checkouts started and not finished, and the reminder that brings the buyer back
Questions about Calisto Events
Promoters and festivals, venues, stadiums and arenas, and event and production rental houses. A club promoter, a wedding venue, a club-owned stadium and an AV rental house run the same app, on the words they use: holds, quotes, function sheets, run of show, settlements.
Every hold on a room and date has its place in the line, first hold first. Move a hold up the line, challenge the holds ahead, extend a hold or release it, and the line closes up. A held date lapses on the day you set, and the client and the owner are told.
Yes. Share your Open Dates link and the promoter sees your dates and asks for a hold from it. The request joins the line of holds on its room and date, marked as asked for online, and you confirm, extend or release it like any other hold.
Yes. The quote carries the guarantee, a share of the gross or the net, a versus deal, a door deal, bonuses, expenses and withholding, with the ticket scaling and the budget. The act signs it on its proposal, and a counter is a new version. A tour is one deal with a leg per city and date.
Settle the Show draws up a statement from the accepted quote: the actual ticket sales and every real cost, from the expenses and the supplier bills, against the deal. The act opens the statement through its own link and can question a line.
Calisto Tickets sells them, at its own price. Their holders are scanned at Events’ Gates, the ticket types and seating are edited on the event, and the settlement reads the actual sales. The advance, the function sheet, the run of show and accreditation are run in Events.
Yes. Events’ Rentals area is the Rentals side, whole: products and kits, quotes, picking, scans out and in, deliveries, sub-rentals and downtime, on the same records. A business whose work is renting, such as an AV, party or tent rental house, starts in Events and runs its warehouse here.
Yes. A kit is available only when every part of it is, and an optional part never holds it back. Gear rented in from a partner counts as stock for the dates it covers once the partner confirms it, and a unit in for repair is out of the count for every day it is down.
Home, Gates, the day sheets, the rental scanner and every event’s page open with no signal once Events is kept on the device. A cue changed offline is held until the signal returns; every other change needs a connection.
Yes. Turn on the rule for the number people text at your events, and each text becomes an incident on the event on today. Your admins are told, at once when it is serious, and the sender hears that the team has it. The number is a Threads or Dial line, at its own price.
Only what you publish. After a show is settled, you choose which figures to publish on Calisto World’s and Local’s Box Office, and only while the owner allows publishing. Unpublish a show, or turn publishing off, and the public copy is removed.
Through the plans event businesses buy, in the pricing section on this page, which reads the live catalog. A capability Events opens into another app, such as Tickets, Deals, Proposals, Sign, Threads or Dial, is priced in that app.
