Calisto Pro
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Calisto Pro

HOW WE COMPARE

Calisto Pro vs Wheelbase & Booqable

Wheelbase and Booqable are rental tracking tools. Calisto Pro is a complete fleet operations platform with online booking, damage tracking, delivery logistics, POS, customer portals, marketing automation, and 71 integrated products, not just inventory management.

  • Recreation & Vehicle Rental

Feature by feature

Calisto Pro beside Wheelbase

  • 17 Only in Calisto Pro
  • 8 In both
Calisto Pro beside Wheelbase, feature by feature
25 featureCalisto ProWheelbase
Fleet Inventory ManagementOoOo
Online Booking EngineOoOo
Intelligent Dynamic Pricing (7-Factor Algorithm)OoHindi
Walk-In POS SystemOoHindi
Damage Inspection with Photo DocumentationOoHindi
Delivery & Pickup Logistics with GPSOoOo
Route Optimization for DeliveriesOoHindi
Maintenance Scheduling & TrackingOoOo
Predictive Maintenance AlertsOoHindi
Customer Portal (Navigator)OoHindi
Digital Waivers & E-Signatures (Sign)OoHindi
75 Payment Gateways (Your Choice)OoHindi
Security Deposit ManagementOoOo
Omnichannel Messaging (WhatsApp, SMS, Email)OoHindi
Marketing Automation & Campaigns (Studio)OoHindi
Referral & Affiliate Program (Circle)OoHindi
Staff Scheduling & GPS Time TrackingOoHindi
TV Display System (Queue Board, Status Board)OoHindi
Native VoIP CallingOoHindi
Staff Training LMS (University)OoHindi
Equipment Lifecycle & Depreciation TrackingOoHindi
Video Conferencing (Meet)OoHindi
Accounting Integrations (QB, Xero)OoOo
CRM & Customer ProfilesOoOo
Multi-Location Fleet ManagementOoOo

What replaces it

What runs recreation & vehicle rental on Calisto

The apps that take over from Wheelbase, each in the words recreation & vehicle rental businesses use.

Rental trackers vs. a complete fleet ops platform

The Old WayThe Calisto Way
Fleet inventoryCore featureFull lifecycle management
Online bookingBasic widgetNative engine with intelligent pricing
Damage trackingManual notesPhoto documentation + claims
Delivery logisticsNot availableGPS dispatch + route optimization
POS for walk-insNot availableNative POS, included
Customer portalNot availableNavigator, full self-service
Dynamic pricingBasic time-based7-factor intelligent engine
Waivers & e-signaturesThird-party integrationCalisto Sign, included
Marketing automationNot availableStudio, included
Staff trainingNot availableUniversity, included

What moves

Bringing your data from Wheelbase

Your data is read in your own browser and sent to your Calisto account. Calisto never sees your login for the old system.

From an export file

Export your data from Wheelbase and drop the file in. It is read in your browser and mapped onto Calisto.

  • Mga Sasakyan

    Pamilya ng sasakyan

  • Mga Reservasyon

    Mga reserba ng sasakyan

  • Mga Kustomer

    Mga tumutugon sa customer

  • Mga Billing

    Mga talaan at pagbibilang

The Wheelbase migration guideMove my data

PRICING TRANSPARENCY

1% of revenue on Commerce. Core is included.

Wheelbase charges per vehicle per month. Booqable charges per product with tier-based limits. Calisto is free to set up. Core carries no additional cost. Commerce is a 1% revenue share. Every other suite is priced per app in the Marketplace. No per-vehicle fees, no product limits. You pay when you earn.

Calisto Pro

1%of revenue

Revenue share on Commerce

Wheelbase

$40–100+/mo Per Vehicle

Per-vehicle pricing · Delivery add-on extra · No POS · No customer portal

Booqable

$39–239/mo + Limits

Product count limits · Transaction fees · No POS · No delivery logistics

WHAT RENTAL TRACKERS LACK

Fleet ops needs more than tracking

Inventory tracking is table stakes. Running a rental operation requires delivery logistics, damage documentation, walk-in POS, customer self-service, and marketing to fill empty fleet days that Wheelbase and Booqable simply don't offer.

  • Delivery Logistics: Not Just a Calendar

    Wheelbase tracks delivery windows on a calendar. Calisto provides full delivery operations: GPS-dispatched drivers, route optimization for multi-stop runs, real-time tracking shared with customers via their portal, photo-verified pickup and dropoff, and automated SMS and WhatsApp notifications at every step. Your delivery fleet runs like a logistics company, not a sticky-note board.

  • Damage Tracking: Not a Text Field

    Booqable has a notes field. Wheelbase has basic condition tracking. Calisto provides full damage inspection workflows: pre-rental and post-rental photo checklists, timestamped and location-tagged damage reports, security deposit claims with photo evidence attached, customer dispute resolution, and generated insurance claim files. Protect your fleet and your revenue with documentation that holds up.

  • Walk-In POS: Don't Lose the Walk-Up Customer

    Neither Wheelbase nor Booqable has a POS system. When a walk-in customer wants to rent a kayak right now, you need a fast checkout experience. Calisto POS handles walk-in rentals, merchandise and accessory sales, deposit collection, waiver signing, and upsell prompts for helmets, insurance and guides from one screen. Online and in-person inventory stay in sync automatically.

Choose your processor. Not theirs.

Wheelbase has limited payment options. Booqable locks you into Stripe or Mollie. Calisto connects to 75 payment gateways across 11 global regions. Accept deposits, hold security deposits, process walk-in sales, and manage refunds with the processor you already trust.

See every payment gateway

Honest answers

Switching questions

Can I manage boats, bikes, kayaks, and vehicles in one system?

Yes. Calisto handles any type of rental fleet: watercraft, bikes, e-bikes, scooters, ATVs, golf carts, vehicles, camping gear, and more. Each asset has its own maintenance schedule, damage history, and availability calendar. Multi-location fleets are supported natively.

What about security deposits and damage claims?

Calisto manages security deposits end-to-end: hold at checkout, photo-verified inspections at return, damage claim generation with evidence, partial or full deposit refund, and insurance documentation. Your processor of choice handles the actual hold and release.

Does Calisto handle delivery and pickup?

Yes. Calisto includes GPS-dispatched delivery logistics with route optimization, driver tracking, customer notifications, and photo-verified handoffs. Customers see real-time delivery status in their Navigator portal. No third-party delivery software needed.

How does pricing work?

Setting up costs nothing and no card is required. You get full access to all 71 products with no feature restrictions. Core carries no additional cost. Commerce is a 1% revenue share. Every other suite is priced per app in the Marketplace.

Why do you charge a percentage of revenue?

Because it makes us partners, not a vendor. A flat subscription means your software company collects the same fee in your best month and your worst. A revenue share means we only grow when you grow. Slow month or off-season? Your bill scales down with you.

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Everything Calisto does here

The pages behind this comparison: the sector, the apps and the guides.