Calisto Pro
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Calisto Pro

HOW WE COMPARE

Calisto Pro vs Vagaro & Mangomint

Vagaro is an appointment scheduler with a marketplace. Mangomint is a sleek booking tool for salons. Neither handles clinical records, compliance, or full wellness operations. Calisto does: HIPAA-ready clinical workflows, POS, marketing, portals, and 71 native products.

  • Κλινική & Σπα

Feature by feature

Calisto Pro beside Vagaro

  • 16 Only in Calisto Pro
  • 9 In both
Calisto Pro beside Vagaro, feature by feature
25 featuresCalisto ProVagaro
Appointment Scheduling & Online BookingΝαιΝαι
Multi-Provider Calendar ManagementΝαιΝαι
Client Intake Forms & ConsentΝαιΝαι
Recurring Appointment SeriesΝαιΝαι
Waitlist ManagementΝαιΝαι
HIPAA-Ready Clinical Records (SOAP Notes)ΝαιΌχι
Treatment Plans & Progress TrackingΝαιΌχι
Before/After Photo DocumentationΝαιΌχι
Full POS System (Products, Packages, Gift Cards)ΝαιΝαι
75 Payment Gateways (Your Choice)ΝαιΌχι
Inventory Management with Par Levels & AlertsΝαιΌχι
Self-Service Patient Portal (Navigator)ΝαιΌχι
Omnichannel Messaging (WhatsApp, SMS, Email)ΝαιΌχι
Marketing Automation & Campaigns (Studio)ΝαιΌχι
Referral & Affiliate Program (Circle)ΝαιΌχι
Membership & Package Management (Pulse)ΝαιΝαι
Digital Contracts & E-Signatures (Sign)ΝαιΌχι
Compliance & Safety Inspections (Assure)ΝαιΌχι
Staff Training LMS (University)ΝαιΌχι
Native VoIP CallingΝαιΌχι
Video Conferencing for Telehealth (Meet)ΝαιΌχι
TV Display System (Lobby, Treatment Rooms)ΝαιΌχι
Accounting Sync (QB, Xero, Alegra)ΝαιΝαι
CRM with Universal Contact RecordΝαιΝαι
Event Ticketing (Workshops, Open Houses)ΝαιΌχι

What replaces it

What runs clinical & spa on Calisto

The apps that take over from Vagaro, each in the words clinical & spa businesses use.

Appointment tools vs. a complete wellness OS

The Old WayThe Calisto Way
Appointment schedulingCore featureIncluded, multi-provider
Online bookingIncludedNavigator portal, self-service
HIPAA clinical recordsNot availableNative, intake + SOAP notes
POS & retailBasic or limitedFull POS, products, packages
Inventory managementBasic or nonePar levels, reorder alerts
Client portalBasic booking pageNavigator, forms, records, payments
Marketing automationEmail only, limitedStudio, multi-channel, included
Payment processorLocked to platform75 gateways, you choose
Compliance & inspectionsNot availableAssure, included
Staff training LMSNot availableUniversity, included

What moves

Bringing your data from Vagaro

Your data is read in your own browser and sent to your Calisto account. Calisto never sees your login for the old system.

From an export file

Export your data from Vagaro and drop the file in. It is read in your browser and mapped onto Calisto.

  • Πελάτες

    Εισαγόμενα δεδομένα πελατών

  • Ραντεβού

    Εισαγόμενα δεδομένα ραντεβού

  • Υπηρεσίες

    Εισαγόμενα δεδομένα υπηρεσιών

  • Προσωπικό

    Εισαγόμενα δεδομένα προσωπικού

  • Πληρωμές

    Εισαγόμενα δεδομένα πληρωμών

  • Packages Memberships

    Εισαγόμενα δεδομένα μελών πακέτων

The Vagaro migration guideMove my data

PRICING TRANSPARENCY

1% of revenue on Commerce. Core is included.

Vagaro charges $25-85/month per provider plus add-on fees. Mangomint charges $165-375/month per location. Calisto is free to set up. Core carries no additional cost. Commerce is a 1% revenue share. Every other suite is priced per app in the Marketplace. No per-provider fees, no per-location fees. You pay when you earn.

Calisto Pro

1%of revenue

Revenue share on Commerce

Vagaro

$25–85/mo Per Provider

Per-provider tiers · Marketplace fees · Locked payments · No clinical records

Mangomint

$165–375/mo Per Location

Per-location pricing · No POS · No marketing · No clinical records

WHAT THEY CANNOT DO

Clinical-grade features. Included.

Vagaro and Mangomint are booking tools. They were not built for clinical workflows, compliance tracking, or full-spectrum wellness operations.

  • HIPAA Clinical Records: Included

    Neither Vagaro nor Mangomint offers HIPAA-ready clinical documentation. Calisto includes native SOAP notes on structured clinical templates, treatment plans with progress milestones, before/after photo documentation, and progress tracking. All records are encrypted, access-controlled, and audit-logged. Clinicians document directly in the system instead of using a separate EMR.

  • Patient Portal: Included

    Vagaro offers a basic booking page. Mangomint has no client portal. Calisto Navigator gives every patient a full self-service portal: booking with a provider preference, intake forms and consent signatures, treatment history, payment records, secure messaging with providers, and document signing. $0 per patient, included in every subscription, with no branded app fees.

  • Compliance & Inspections: Included

    Clinical spas face health department inspections, equipment certifications, and hygiene audits. Vagaro and Mangomint have zero compliance tools. Calisto Assure provides inspection checklists, finding tracking, auto-generated remediation tasks, and certificate and license expiry alerts. Stay audit-ready without spreadsheets, at $0 per inspection.

Choose your processor. Not theirs.

Vagaro locks you into Vagaro Pay with their rates. Mangomint forces you onto their integrated processor. Calisto connects to 75 payment gateways across 11 global regions. Your merchant account. Your rates. Zero lock-in.

See every payment gateway

Honest answers

Switching questions

Is Calisto actually HIPAA compliant for clinical records?

Calisto is built with HIPAA readiness at the infrastructure level: encrypted data at rest and in transit, audit logging on all clinical record access with the person and timestamp on every entry, and BAA available. Clinical records including SOAP notes, treatment plans, and photos are stored with the same security standards as dedicated EMR systems.

Can Calisto handle both spa services and retail inventory?

Yes. Calisto POS handles appointment-based services and retail sales in one system. Track product inventory with par levels and automatic reorder alerts. Sell packages and gift cards. Process tips. All revenue flows into your accounting sync automatically.

Does Calisto support telehealth consultations?

Yes. Calisto Meet provides native video conferencing for virtual consultations. Patients join from their Navigator portal. Clinical notes can be documented during the call. No per-call fee for virtual appointments.

How does pricing work?

Setting up costs nothing and no card is required. You get full access to all 71 products with no feature restrictions. Core carries no additional cost. Commerce is a 1% revenue share. Every other suite is priced per app in the Marketplace.

Why do you charge a percentage of revenue?

Because it makes us partners, not a vendor. A flat subscription means your software company collects the same fee in your best month and your worst. A revenue share means we only grow when you grow. Slow month or off-season? Your bill scales down with you.

Περισσότερες πληροφορίες

Everything Calisto does here

The pages behind this comparison: the sector, the apps and the guides.